Airtable and Gmail integration

Turn raw feedback into actionable product insights. This workflow collects feedback from both customers and staff via a single Jotform, uses Gemini AI to analyze and categorize it, then intelligently routes it: Actionable bugs and feature requests* become tasks in specific Trello* lists, tagged with source and priority. General feedback* is logged in a structured Airtable* base for later review. Urgent bugs* trigger instant Slack* alerts for your dev team. An optional confirmation email is sent via Gmail if the submitter provides their address. Stop manually sorting feedback and ensure nothing falls through the cracks. This workflow centralizes input, automates triage, and delivers structured data directly to your product and development teams. Features Unified Feedback Collection:** Uses a single Jotform for customers and staff. AI-Powered Triage:** Gemini AI categorizes feedback (Bug, Feature Request, General), suggests priority, and extracts keyword tags. Intelligent Filtering:** An IF node separates actionable tasks from general comments. Automated Task Creation:** Creates Trello cards in specific lists ("Bugs," "Feature Backlog") with relevant labels (Source, Urgent). Structured Logging:** Saves all general feedback to an Airtable base for review and trend analysis. Conditional Alerts:* Notifies a Slack channel *only for high-priority bugs. Optional Email Confirmation:** Sends a thank-you email if the submitter provides their address. Nodes Used 🟣 Jotform Trigger (Jotform Trigger) ✉️ Gmail (Send Confirmation Email) 🧠 AI Agent (AI Feedback Triage) 🃏 Trello (Create Trello Card) 📣 Slack (Alert Dev Team) 🗂️ Airtable (Log General Feedback to Airtable) 🔧 Set, **❓ IF, 🚫 No Operation, do nothing How to use this template Follow these steps to configure the workflow with your accounts and specific IDs. Set up Jotform, Trello, and Airtable (CRITICAL) Before starting, you must create the Jotform form, Trello board, and Airtable base exactly as described in the "Required Setup" section at the end of this document. Configure the Jotform Trigger Node Credentials:** Connect your Jotform account. Form:** Select your "Help us improve IdeaToBiz" form (replace the title with your company name). Resolve Data:* Ensure the "Resolve Data" toggle in the node's parameters is turned ON*. Configure the Config (Set) Node This node stores your Trello IDs. You must replace the placeholder values. Find Your IDs:** Open your Trello board, add .json to the URL, and press Enter. Search the JSON page for your List names ("Bugs," "Feature Backlog") and Label names ("Customer," "Staff," "Other," "Urgent") to find their corresponding "id" values. Action:** Paste your unique IDs into the value fields in this node. Configure the Email Provided? (IF) and Send Confirmation Email (Gmail) Nodes IF Node:** No configuration needed. Gmail Node:** Credentials: Connect your Gmail (or other email service) account. Customize: Edit the Subject and Body to match your company's voice. Configure the AI Feedback Triage Node Credentials:** Connect your Google AI (Gemini) credentials. Check Prompt:** Ensure the prompt correctly references your feedback field (e.g., {{ $('Jotform Trigger').item.json['Feedback Details'] }}). Check Schema:** Ensure the "Structured Output" JSON schema matches the required fields (task_title, category, suggested_priority, tags). Configure the Is it a Bug or Feature? (IF) Node No configuration needed. This node filters based on the AI output. Configure the Create Trello Card Node Credentials:** Connect your Trello credentials. Board ID:** Select your Product Feedback board. Check Expressions:** Verify that the expressions for List ID and Labels correctly pull the IDs from your Config node and data from the AI Feedback Triage and Jotform Trigger nodes. The template should be pre-filled, but double-check node names if you renamed them. Configure the Is it an Urgent Bug? (IF) Node No configuration needed. This checks the AI output before alerting Slack. Configure the Alert Dev Team (Slack) Node Credentials:** Connect your Slack credentials. Channel:** Select the channel for urgent bug alerts (e.g., #dev-alerts). Customize:** Edit the message text if desired. Ensure the Trello card URL expression ({{ $('Create Trello Card').item.json.shortUrl }}) is correct. Configure the Log General Feedback to Airtable Node Credentials:** Connect your Airtable credentials. Base ID:** Select your Product Feedback Log base. Table ID:** Select your Feedback Submissions table. Enable Typecast:* In the node's Options, ensure the *Typecast toggle is ON. This is crucial for allowing n8n to create new tag options in Airtable. Check Field Mappings:** Verify that the field mappings correctly reference the AI Feedback Triage and Jotform Trigger nodes. Activate Your Workflow! Once all credentials and IDs are configured, save and activate your workflow. How to Adapt the Template Change Task Destination:* Replace the Trello node with ClickUp, *Asana, Jira, or another task manager. You'll need to adapt the field mappings. Change Logging Destination:* Replace the Airtable node with Google Sheets, *Notion, or send logs via Email or Discord. Adjust AI Prompt:** Modify the prompt in the AI Feedback Triage node to change how feedback is categorized, prioritized, or tagged. Modify Filtering Logic:** Change the conditions in the Is it a Bug or Feature? IF node (e.g., maybe you also want "UI/UX Issue" to go to Trello). Refine Alerting:** Change the conditions in the Is it an Urgent Bug? IF node or send alerts for different categories (e.g., alert the design team for UI issues). Required Setup Jotform Form Setup Create Account: If needed, sign up at Jotform. Create Form: Build a form titled "Help us improve IdeaToBiz" (or similar). Add Fields: Radio Button: Label I am a..., Options Customer, Staff, Other (Required: ON). Email: Label Your Email (Optional) (Required: OFF). Long Text: Label Feedback Details (Required: ON). Submit Button: Label Submit Feedback. Trello Board Setup Create Board: Create a new Trello board named Product Feedback. Create Lists (Columns): Add at least these two lists: Feature Backlog Bugs Create Labels: Go to Menu -> More -> Labels and create: Urgent (Red recommended) Customer (Blue recommended) Staff (Green recommended) Other (Grey recommended) Airtable Base Setup Create Base: Create a new Airtable base named Product Feedback Log. Create Table: Name the table Feedback Submissions. Configure Fields: Rename the primary field (Name) to Feedback Summary (Type: Single line text). Rename Notes to Full Feedback (Type: Long text). Delete Assignee. Rename Status to Source (Type: Single select, Options: Customer, Staff, Other). Add Email field (Type: Email). Add AI Tags field (Type: Multiple select). Add Submitted At field (Type: Created time).

Eliminate the manual chaos of HR and legal document management. This workflow automates the transition from a raw document upload to a structured, audit-ready archive by combining UploadToURL for instant CDN hosting, Google Drive for long-term storage, and Airtable for status tracking and database management. 🎯 What This Workflow Does Transforms loose document scans into a structured corporate filing system: 📝 Captures Legal Assets - Receives signed contracts or IDs via mobile scan (binary) or remote URL. 🛡️ Duplicate Prevention - Checks Airtable first to ensure a contract isn't already filed for that specific Employee ID. ☁️ Instant CDN Hosting - UploadToURL hosts the document to provide a high-speed link for immediate HR review. 📁 Smart Folder Logic - Automatically navigates or creates a structured Google Drive path: HR/Contracts/{Year}/{Department}/{EmployeeName}/. 🗃️ Database Synchronization - Updates (or creates) an Airtable record to tick "Contract Received," logging both the Drive URL and the CDN backup. 📧 Automated Confirmation - Sends a professional HTML email to HR and the employee with access links and filing metadata. ✨ Key Features UploadToURL Integration**: Provides a redundant, accessible CDN link stored alongside your primary Drive storage for total data reliability. Auto-Nomenclature**: Renames files using a strict audit-ready format: {EmployeeID}{LastName}{Type}_{Date}.pdf. Intelligent Folder Creation**: Never manually create a folder again; the workflow builds the entire hierarchy on the fly. Audit Trail Generation**: Captures "Filed By," "Filed At," and unique "Upload IDs" for every document. Conflict Handling**: Built-in 409 Conflict logic prevents accidental overwrites or double-filing of critical legal papers. 💼 Perfect For HR Teams**: Managing onboarding documents and employment contracts at scale. Legal Departments**: Archiving NDAs, vendor agreements, and compliance certifications. Small Businesses**: Moving away from "loose files in folders" to a searchable, automated database. Remote Teams**: Enabling employees to "upload and forget" their paperwork via a simple link. 🔧 What You'll Need Required Integrations UploadToURL** - To host documents and provide public CDN backup links. n8n Community Node** - n8n-nodes-uploadtourl must be installed. Google Drive** - OAuth2 credentials for secure document storage. Airtable** - Personal Access Token to manage your employee/document database. Gmail / SMTP** - To send automated filing confirmations. Configuration Variables GDRIVE_ROOT_FOLDER_ID: The ID of your main HR folder in Google Drive. AIRTABLE_BASE_ID: Your specific Airtable base for HR/Legal tracking. 🚀 Quick Start Import Template - Copy the JSON and import it into your n8n workspace. Install Node - Ensure the UploadToURL community node is active. Set Credentials - Link your UploadToURL, Google Drive, Airtable, and Gmail accounts. Define Variables - Set your Root Folder ID and Airtable Base details in n8n variables. Test the Pipeline - Send a test POST with a sample PDF to the Webhook URL. Activate - Enable the workflow to begin hands-free archiving. 🎨 Customization Options Expiration Alerts**: Add a node to calculate 1-year expiry dates and set an automated reminder in Slack. OCR Processing**: Integrate an OCR step to read the content of scans and verify names automatically. Watermarking**: Add a "Confidential" or "Draft" watermark to documents before they are uploaded to the CDN. Multi-Base Routing**: Route documents to different Airtable bases depending on the "Department" field. 📈 Expected Results 100% Consistency** in file naming and folder structures across the entire organization. Zero manual data entry**—employee records and checkboxes update automatically. Audit-ready in minutes**: Every file has a timestamped trail and redundant storage links. Instant Accessibility**: HR can view documents via the CDN link before Drive permissions even propagate. 🏆 Use Cases High-Growth Onboarding A startup hiring 20 people a month can automate all contract filings, ensuring the "Contract Received" flag is always accurate for payroll. Compliance Audits When auditors ask for specific contracts, use the Airtable "Structured Filename" column to find and share the relevant Drive or CDN links in seconds. Field Service Scans Technicians in the field can upload signed site reports via a mobile app; the workflow handles the filing and notifies the office immediately. 💡 Pro Tips Folder IDs**: You can find your GDRIVE_ROOT_FOLDER_ID by looking at the last string in the URL when you are inside that folder in your browser. Structured JSON**: Use the returned auditTrail object to build a log of all uploads in a separate "Master Audit" spreadsheet. Employee IDs**: If no ID is provided, the workflow generates a temporary one using a timestamp to ensure the archive never breaks. Ready to secure your document pipeline? Import this template and connect UploadToURL to build a world-class archiving system in under 20 minutes. Need help with Airtable field mapping? The workflow includes detailed sticky notes explaining the exact field names required for the automation to run.

🧠 How It Works This AI Agent automatically qualifies property buyer leads from form submissions. Form Submission Trigger When a user submits their details via a property inquiry form, the workflow is triggered. AI Lead Classification The buyer's input (budget, location, timeline, etc.) is analyzed by OpenAI to extract structured data and generate a lead score (0–100). Lead Qualification Logic Leads with a score of 70 or above are marked as qualified, the rest are ignored or stored separately. Follow-Up Action Qualified leads trigger: Email notification to the agent Record creation in Airtable as CRM ⚙️ How to Set Up Form Setup Replace the form trigger with your preferred source (Typeform, Google Form, etc.) Make sure the form includes: Name, Email, Budget, Location, Timeline, Property Type Connect Your Credentials Add your OpenAI API key for the LLM node Connect your Gmail account for notifications Link your Airtable base and table to store qualified leads Customize Scoring Logic (Optional) You can tweak the prompt in the Information Extractor node to change how scoring works Test the Workflow Submit a test entry via the form Check if you receive an email and see the lead in Airtable Activate & Go Live Turn on the workflow and start qualifying real buyer leads in real time Connect with my linkedin: https://www.linkedin.com/in/bheta-dwiki-maranatha-15654b227/

Auto-Generate Long Videos with AI, ElevenLabs,PIAPI,Shotstack/Creatomate & Post to Youtube Overview This n8n automation workflow automates the creation, scripting, production, and posting of YouTube videos. It leverages AI (OpenAI), image generation (PIAPI), video rendering (Shotstack), and platform integrations (Airtable, Google Sheets, YouTube) to streamline the process. Target Audience Content creators, video producers, and YouTubers** seeking to automate video content creation. Digital marketing teams** managing video campaigns for travel or history niches. Users familiar with n8n, Airtable, Google Sheets, YouTube, and API integrations**. Problem Solved Manually managing YouTube video production, from ideation to posting, is time-consuming and prone to errors. This workflow addresses: Content Sourcing**: Generates video ideas using AI based on "domain of choice". Content Formatting**: Automatically creates detailed scripts and scene structures. Visual Production**: Produces high-quality images and renders videos with minimal manual input. Multi-Platform Integration**: Publishes to YouTube with status tracking in Airtable and Google Sheets. Status Tracking**: Monitors progress (Generated, Scripted, Produced, Published) across platforms. Prerequisites Before setting up, ensure you have: An n8n instance (self-hosted or cloud) API credentials for: OpenAI (for idea generation) PIAPI.ai (for image and video generation) ElevenLabs (for audio generation) Shotstack (for video rendering) Creatomate (for video rendering) Airtable & Google Sheets and Drive (for storage and tracking) Gmail (for notifications) YouTube API (for posting to YouTube) How the Automation Works (Step by Step) Trigger (Schedule Trigger) Initiates the workflow daily Connects to "Generate Idea" Generate Idea Uses OpenAI to create a unique 4-minute video idea with a title, description, keywords, scene structure, and intrigue note Checks Airtable "Ideas" table via searchAirtable to avoid duplicates Connects to "Parse Ideas" Parse Ideas Extracts title, description, and notes from the OpenAI output using JavaScript Connects to "Add Ideas" Add Ideas Stores the initial idea in Google Sheets "Ideas" sheet with fields like "Idea", "Description", and "Progress" (set to "Generated") Connects to "Store in Airtable" Store in Airtable Saves the idea to Airtable "Ideas" table with mapped fields and typecast enabled Connects to "Generate Script" Generate Script Creates a 500-600 word script with 8-10 scenes using OpenAI, based on the latest "Generated" idea Uses Structured Output Parser to format output Connects to "Parse Script Output" Parse Script Output Formats the script into readable text and JSON, extracting scenes and closing question Connects to "Store Script" Store Script Saves the script to Google Sheets "Production" sheet with "Script", "Scenes", and "Status" (set to "Scripted") Connects to "Store Script in Airtable" Store Script in Airtable Saves the script to Airtable "Production" table with mapped fields and typecast enabled Connects to "Updated Idea to Scripted" Updated Idea to Scripted Updates the idea status to "Scripted" in Google Sheets "Ideas" sheet Connects to "Update Status Ideas Table" Update Status Ideas Table Updates the idea status to "Scripted" in Airtable "Ideas" table, matching by "Idea ID" Connects to "Extract Scenes" Extract Scenes Parses scene data from Airtable "Production" table for image generation Connects to "Text-to-Image" Text-to-Image Generates images for each scene using PIAPI Connects to "Wait for 4 Min" Wait for 4 Min Waits 3 minutes to allow image generation to complete Connects to "Get Images" Trigger (Schedule Trigger1) Initiates the posting process daily Connects to "Search for Latest Ready Video" Search for Latest Ready Video Searches Airtable "Production" table for the latest video with "Status" = "Ready" Connects to "If Ready?" If Ready? Checks if a video is ready (condition: Status contains Ready) If true, connects to "Download Video" and "Update Production Table" Download Video Downloads the video file using the VideoURL from Airtable Connects to "Post YouTube" Post YouTube Uploads the video to YouTube with title and description, using YouTube OAuth2 Update Production Table Updates the "Production" sheet in Google Sheets, setting "Status" to "Published" and matching by "Production ID" Additional Nodes and Processes OpenAI Chat Model**: Powers "Generate Idea" and "Generate Script" with GPT Structured Output Parser**: Ensures proper JSON output for scripts Get Images**: Retrieves generated images Extract Narration**: Prepares narration for voice generation Voice Generation**: Generates voiceovers Generate Music Prompt**: Creates music prompts using OpenAI Text-to-Music**: Generates music Build Shotstack Timeline**: Constructs video timeline ShotStack Render Video**: Renders the final video Poll Rendered Videos**: Checks video rendering status Final Video**: Updates Airtable "Production" with final video details Final Video Update**: Updates Google Sheets "Production" with video URL Music Urls**: Adds music URLs to the process Setup Requirements Before starting, ensure you have the following 1 n8n Instance A self-hosted or cloud-based n8n instance to run the workflow 2 API Credentials OpenAI: API key Airtable: Personal Access Token (e.g, "Airtable Personal Access Token Google Sheets: OAuth2 credentials PIAPI: HTTP Header Auth key YouTube: OAuth2 credentials 3 Airtable Configuration Base: "Youtube Videos" Tables: "Ideas" "Production" Share with the Airtable token 4 Google Sheets Configuration Document: "Youtube Videos" Sheets: "Ideas" "Production" Share with the Google Sheets credential email Shotstack Configuration (Assumed) API key and endpoint for video rendering (not specified in JSON) Setup Instructions Import the Workflow Import the provided JSON file into your n8n instance Configure Credentials Add OpenAI, Airtable, Google Sheets, PIAPI, and YouTube credentials in n8n’s credential manager Set Up Airtable Create or update the "Ideas" and "Production" tables with the specified fields Ensure proper permissions with the Airtable token Configure Google Sheets Create or update the "Ideas" and "Production" sheets with the specified columns Share the document with the Google Sheets credential email Schedule Triggers Set "Schedule Trigger" to trigger Test the Workflow Run manually to verify each node’s functionality Check Airtable, Google Sheets, and YouTube for updates Ensure PIAPI image generation completes (wait 4 minutes) Monitor and Adjust Monitor API rate limits (e.g, PIAPI, YouTube) Adjust wait times if image or video generation delays occur Verify connections for unlinked nodes Benefits Efficiency**: Automates the entire process from idea to posting Scalability**: Handles daily video production Quality**: Ensures cinematic scripts and visuals Tracking**: Provides detailed progress monitoring Notes Rate Limits**: Be aware of PIAPI (150,000 units per task) and YouTube API limits Timing**: Adjust wait nodes (e.g, "Wait for 4 Min") based on API response times Conclusion and Suggestions to Improve the Automation Conclusion This workflow streamlines YouTube video production, making it ideal for busy content creators, video producers, and marketing teams. Customize it by adding more platforms, adjusting wait delays for image/video generation, or enhancing notifications for status updates. Share your feedback in the n8n community to help others benefit from this automation. Suggestions to Improve Customization**: Adjust prompts, timings, and API parameters based on your needs Expand "Text-to-Music**" with multiple music styles or integrate a royalty-free music API for variety. Improve Video Rendering**: Optimize "Build Shotstack Timeline" and "ShotStack Render Video" with predefined templates to reduce rendering time. Add Analytics Tracking**: Include a node to fetch YouTube Analytics post-upload for performance monitoring. Error Handling**: Add error-catching nodes (e.g., "If" nodes) to retry failed image or video generations. Notification System**: Incorporate email or Slack notifications for key milestones (e.g., script completion, video upload).

🎯General Principles This workflow automates the import of leads into the Company table of a CRM built with Airtable. Its originality lies in leveraging the new "Data Table" node (an internal table within n8n) to generate an execution report. 📚 Why Data Tables: This approach eliminates the need for reading/writing operations on a Google Sheet file or an external database. 🧩 It is structured on 3 main key steps: Reading leads for which email address validity has been verified. Creating or updating company information. Generating of execution report. This workflow enables precise tracking of marketing actions while facilitating the historical record of interactions with prospects and clients. Prerequisites Leads file: A prior validation check on email address accuracy is required. Airtable: Must contain at least a Company table with the following fields: Company: company name Business Leader: name of the executive Activity: business sector (notary, accountant, plumber, electrician, etc.) Address: main company address Zip Code: postal code City: city Phone Number: phone number Email: email address of a manager URL Site: company website URL Opt-in: company’s consent for commercial prospecting Campaign: reserved for future marketing campaigns Valid Email: indicator confirming email verification ⚙️ Step-by-Step Description 1️⃣ Initialization and Lead Selection Data Table Initialization: An internal n8n table is created to build the execution report. Lead Selection: The workflow selects leads from the Google Sheet file (Sheet1 tab) where the condition "Valid Email" is equal to OK. 2️⃣ Iterative Loop Company Existence Check: The Search Company node is configured with Always Output Data enabled. A JavaScript code node distinguishes three possibilities: Company does not exist: create a new record and increment the created records counter. Company exists once: update the record and increment the updated records counter. Company appears multiple times: log the issue in the Leads file under the Logs tab, requiring a data quality procedure. 3️⃣ Execution Report Generation An execution report is generated and emailed, example format: Leads Import Report: Number of records read: 2392 Number of records created: 2345 Number of records updated: 42 If the sum of records created and updated differs from the total records read, it indicates the presence of duplicates. A counter for duplicated companies could be added. ✅ Benefits of this template Exception Management and Logging: Identification and traceability of inconsistencies during import with dedicated logs for issues. Data Quality and Structuring: Built-in checks for duplicate detection, validation, and mapping to ensure accurate analysis and compliance. Automated Reporting: Systematic production and delivery of a detailed execution report covering records read, created, and updated. 📬 Contact Need help customizing this (e.g., expanding Data Tables, connecting multiple surveys, or automating follow-ups)? 📧 [email protected] 🔗 guy.salvatore 🌐 smarthome-smartelec.fr

How it works Complaints arrive via Gmail or a web form webhook Claude AI classifies each complaint: fault category, priority (P1/P2/P3), tenant tone, and drafts an acknowledgement email The right technician is looked up in Airtable by fault category A work order is created and the tenant receives an ACK email with their ticket reference and SLA commitment The FM team is notified in Slack with ticket summary An hourly schedule checks open tickets — any past their SLA deadline trigger an urgent escalation to FM management How to set up Connect Gmail to the Gmail Trigger and Send ACK email nodes Create your Airtable base with a Complaints table and a Technician table (one row per fault category) Connect Airtable, Anthropic, and Slack in their respective nodes If using a web form, point it to the Webhook URL