Gmail and Google Tasks integration

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Who is this for? This workflow is for anyone who receives invoices by email and wants to stay on top of payment deadlines without manual tracking. What problem is this workflow solving? Invoices often get buried in your inbox. This workflow uses AI to find them, extracts key details, and adds a task to remind you to pay before it’s overdue. No more missed payments. No more manual tracking. How it works? This workflow is triggered on a schedule (By default, every hour). It checks your Gmail inbox for unread messages. Each email is passed to an AI agent (using OpenAI), which decides whether it’s an invoice. If an invoice is found: A task is created in your Google Tasks with the payment reminder and due date. The email is labeled (for tracking) and marked as read. If not an invoice: The email is skipped (no action taken). How to set up? Connect these services in your n8n credentials: Gmail (OAuth2) OpenAI Google Tasks Create Gmail label Go to Gmail and create a label named Invoice. This label will be applied to processed invoice emails. Choose your Google Task list In the task creation node, select the correct task list for your reminders. Set the schedule In the Schedule Trigger node, choose how often it should check your inbox. How to customize this workflow to your needs? Change the Gmail label** Update the label applied to emails after they are processed. Edit the AI prompt** Adjust the system prompt in the OpenAI node if your invoices follow a unique format. Update the task format** Modify the task title and notes to suit how you like your reminders to look. Adjust the schedule** Run it more or less frequently based on how many invoices you receive.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. ❓ What Problem Does It Solve? Manual transcription and action planning from meeting notes is often error-prone, time-consuming, and inconsistent. Important tasks, decisions, or deadlines can be overlooked or delayed. This workflow solves these pain points by automatically analyzing notes using AI and turning them into actionable, structured data. It drastically reduces follow-up delays, miscommunications, and administrative effort, letting teams focus on execution instead. 💡 Why Use Google Meet Automation? Save Hours of Manual Work:** Automatically transform raw meeting notes into structured tasks and emails without lifting a finger. Ensure Accurate Follow-up:** Never miss important action items or decisions buried in text; everything is extracted and assigned clearly. Improve Team Collaboration:** Instantly distribute meeting summaries and next steps to attendees, keeping everyone aligned. Leverage Advanced AI:** Utilize Google Gemini’s powerful natural language processing tailored specifically for meetings. Fully End-to-End Automated:** From receiving notes to task creation and email dispatch — your post-meeting workflow is completely hands-free. ⚡ Who Is This For? Project Managers:** Streamline task delegation and keep project timelines on track. Team Leads:** Quickly communicate key takeaways and follow-ups to team members. Sales and Account Teams:** Document client meetings efficiently and automate follow-up outreach. Remote Teams:** Ensure clarity and continuity after virtual meetings. Executives:** Get concise summaries and important decision logs automatically. 🔧 What This Workflow Does ⏱ Trigger: Activated via a POST webhook receiving meeting notes, title, attendees, date, and duration. 📎 Step 2: Validates inputs; if missing required fields, sends an error response. 🔍 Step 3: Extracts and formats meeting data into structured variables for processing. 🤖 Step 4: Sends meeting notes to Google Gemini AI for advanced analysis to identify action items, decisions, summaries, follow-ups, and dates. 💌 Step 5: Splits AI responses to create Google Tasks from action items and send personalized follow-up emails via Gmail. 🗂 Step 6: Generates a Google Docs meeting summary document and finally returns a success response with all processed results. 🔐 Setup Instructions Import the provided Google Meet Automation.json file into your n8n instance. use Payload example Set up credentials for: Google OAuth2 API (Google Tasks, Google Docs) Gmail OAuth2 API for sending emails Google Palm API (for Google Gemini AI access) Customize workflow parameters: Webhook URL and access permissions Google Tasks project or folders if applicable Email templates if desired (subject line, branding) Update any API endpoints or credential references to match your account setup. Thoroughly test with sample meeting note payloads to ensure smooth execution. 🧩 Pre-Requirements Active n8n instance (Cloud or Self-hosted) Google Cloud Platform project with: Google Tasks API enabled Google Docs API enabled Gmail API enabled Google Palm API access (Google Gemini AI) Valid OAuth2 credentials configured in n8n for above services API quota and permissions for sending emails, creating docs, and tasks 🛠️ Customize It Further Integrate with calendar apps (Google Calendar, Outlook) to auto-schedule next meetings. Add Slack or Microsoft Teams notifications for real-time alerts. Extend AI prompt for deeper insights like sentiment analysis or risk flags. Customize email templates with branding, signatures, or attachments. Connect task outputs with project management tools like Asana, Trello, or Jira. 📞 Support Made by: khaisa Studio Tag: automation, google meet, meeting notes, AI, google tasks, gmail, google docs Category: Productivity Need a custom? Contact Us

Automatically create Google Tasks from new Gmail emails labeled "To-Do". Who is this for? This template is perfect for individuals and teams who want to boost their productivity by automatically converting important emails into actionable tasks in Google Tasks. What problem is this workflow solving? Manually managing emails and creating tasks can be tedious. This workflow ensures you never miss a follow-up by instantly turning important emails into tasks without switching between apps. What this workflow does? Watches for new emails in Gmail with the label "To-Do". Creates a new Google Task with the email subject as the task title and the email snippet as notes. Sets the task due date to 24 hours after the email is received. Setup Create a label "To-Do" in your Gmail account if it doesn't already exist. Connect your Gmail and Google Tasks accounts to n8n using OAuth2 credentials. Import the workflow into n8n and activate it. How to customize this workflow to your needs? Change the Gmail label to a different one (e.g., "Important", "Follow-up"). Modify the due date logic in the expression if you want more/less time to complete tasks: {{ $now.add(2, 'days').toISOString() }} Add additional Gmail filters (like only unread emails) to refine which emails create tasks.

Meeting Minutes & Action Item Tracker Fully automated meeting documentation workflow that uses AI to transform raw transcripts into professional PDFs and actionable tasks. Features AI-powered summary generation (GPT-4) Automatic action item extraction with assignees, deadlines, and priorities Professional PDF generation with custom styling Multi-channel distribution (Email, Slack, Google Drive) Task creation in Google Tasks Personalized notifications to each assignee Deadline tracking and urgency detection Setup Instructions REQUIRED CREDENTIALS: OpenAI API - Get from Gmail OAuth2 - Connect your Google account Google Drive OAuth2 - Same Google account Google Tasks OAuth2 - Same Google account Slack OAuth2 - Connect your workspace htmlcsstopdf API - Get from CONFIGURATION STEPS: WEBHOOK: Note your webhook URL after activation EMAIL NODES: "Email All Participants": Uses participants array from input "Send Individual Task Emails": Change @yourcompany.com to your domain GOOGLE DRIVE: Select folder where PDFs should be stored Recommended: Create "Meeting Minutes" folder SLACK: Select channel for team notifications Recommended: Create #meeting-notes channel GOOGLE TASKS: Select task list where tasks should be created Default list works fine TESTING: Use the webhook URL with sample meeting data Check execution log for any errors Verify PDF in Google Drive Check emails were sent Confirm tasks created in Google Tasks Example Input Format POST : Headers: Content-Type: application/json Body: { "title": "Weekly Team Standup", "date": "2025-09-29", "participants": [ "[email protected]", "[email protected]", "[email protected]" ], "duration": "30 minutes", "transcript": "John started the meeting by discussing the progress on the API development. Sarah mentioned that she's working on the dashboard and needs to prepare mockups by Thursday. The team agreed that Sarah will review the API documentation before the client demo on Friday. Akshita confirmed she finished the database schema redesign and needs to schedule a meeting with DevOps team by next Monday to discuss production deployment." } This will generate: Professional PDF with summary and action items Emails to all participants Individual task emails to John, Sarah, and Joe Tasks in Google Tasks Slack notification Output After execution, you'll get: Professional PDF stored in Google Drive Email sent to all participants with meeting overview Individual emails to each assignee with their tasks Slack notification with summary and download link Tasks created in Google Tasks with deadlines CUSTOMIZATION: Modify PDF styling in "Generate PDF Document" node Adjust email templates in Gmail nodes Change AI prompts in OpenAI nodes for different output Modify priority/deadline logic in "Parse and Enrich Data" Troubleshooting Workflow stops at validation: Ensure transcript has >50 words Check that webhook payload is correctly formatted No PDF generated: Verify htmlcsstopdf API credentials Check API usage limits Tasks not created: Verify deadline format is YYYY-MM-DD Check Google Tasks API connection Emails not sending: Confirm Gmail OAuth2 is connected Check that email addresses are valid Support For issues or questions, visit the n8n community forum. License MIT License - Feel free to modify and share!

Automate your B2B prospecting by finding local businesses and sending AI-personalized outreach emails to qualified contacts. What This Workflow Does This workflow acts as a powerful AI Sales Assistant, automating your entire B2B lead generation process for local businesses. It saves you countless hours of manual research and outreach by intelligently finding prospects, enriching their data, and drafting personalized emails tailored to their specific business. Stop prospecting manually and start scaling your outreach efforts effectively. How It Works The process is designed to be both smart and efficient: Find Businesses: It starts by searching for local businesses based on your criteria (e.g., "engineering in London"). Qualify & Enrich: It filters out businesses without a website. For the valid ones, it scrapes the website's title and description to understand what they do. Identify Contacts: Using Hunter.io, it finds professional email contacts associated with the company and verifies their validity to ensure high-quality leads. Generate AI-Personalized Emails: For each valid contact, it uses OpenAI to write a unique, short, and professional outreach email. The AI uses the scraped website information to create a personalized hook, showing you've done your research. Send & Organize: The final email is sent automatically via your Gmail account. If a business has no website, a follow-up task is created in your Google Tasks for manual review. Key Benefits Save Time: Automate a time-consuming prospecting process from start to finish. Increase Reply Rates: Engage prospects with personalized emails, not generic templates. Scale Your Outreach: Generate and contact dozens of qualified leads effortlessly. Stay Organized: Never lose a lead, thanks to the integrated task management for manual follow-ups.