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Gmail and LinkedIn integration
Save yourself the work of writing custom integrations for Gmail and LinkedIn and use n8n instead. Build adaptable and scalable Communication, HITL, and Marketing workflows that work with your technology stack. All within a building experience you will love.
How to connect Gmail and LinkedIn
- Step 1: Create a new workflow
- Step 2: Add and configure nodes
- Step 3: Connect
- Step 4: Customize and extend your integration
- Step 5: Test and activate your workflow
Step 1: Create a new workflow and add the first step
In n8n, click the "Add workflow" button in the Workflows tab to create a new workflow. Add the starting point – a trigger on when your workflow should run: an app event, a schedule, a webhook call, another workflow, an AI chat, or a manual trigger. Sometimes, the HTTP Request node might already serve as your starting point.
Step 2: Add and configure Gmail and LinkedIn nodes
You can find Gmail and LinkedIn in the nodes panel. Drag them onto your workflow canvas, selecting their actions. Click each node, choose a credential, and authenticate to grant n8n access. Configure Gmail and LinkedIn nodes one by one: input data on the left, parameters in the middle, and output data on the right.
Step 3: Connect Gmail and LinkedIn
A connection establishes a link between Gmail and LinkedIn (or vice versa) to route data through the workflow. Data flows from the output of one node to the input of another. You can have single or multiple connections for each node.
Step 4: Customize and extend your Gmail and LinkedIn integration
Use n8n's core nodes such as If, Split Out, Merge, and others to transform and manipulate data. Write custom JavaScript or Python in the Code node and run it as a step in your workflow. Connect Gmail and LinkedIn with any of n8n’s 1000+ integrations, and incorporate advanced AI logic into your workflows.
Step 5: Test and activate your Gmail and LinkedIn workflow
Save and run the workflow to see if everything works as expected. Based on your configuration, data should flow from Gmail to LinkedIn or vice versa. Easily debug your workflow: you can check past executions to isolate and fix the mistake. Once you've tested everything, make sure to save your workflow and activate it.
Popular Gmail and LinkedIn workflows
+3
Create & track LinkedIn posts with Google Sheets, GPT-5.1, Unsplash, and Sona
Automate LinkedIn content creation by managing ideas in Google Sheets, generating professional AI-written posts, intelligently selecting relevant Unsplash images, sending drafts for email approval, and publishing directly to LinkedIn.
How it works
Step 1: Scheduled Sheet Check
Workflow runs daily at midnight (customizable to hourly/weekly)
Fetches posts from Google Sheet marked with Status = "Ready"
Processes one post per run, updates status to "In Progress"
Step 2: AI Content Generation
GPT-5.1 creates engaging LinkedIn post based on your inputs
Generates content with proper hashtags, formatting, and tone
Follows your specified content type (tip, story, announcement, etc.)
Step 3: Quality Validation
Automatically checks character limits (3000 max)
Validates minimum hashtag requirements (3+)
Loops back to regenerate if quality checks fail
Step 4: Email Approval Workflow
Formats post as HTML email with professional styling
Sends preview to your Gmail for review
Waits for your approval response before proceeding
Nothing posts without explicit confirmation
Step 5: Smart Image Handling
If you provided image URL: Downloads from Google Drive, Dropbox, or direct links
If no URL is provided: Fetch 10 images from Unsplash and use AI to select the best one.
If "Include Image?" is "No": Posts text-only content
Automatically converts share links to downloadable formats
Step 6: LinkedIn Publishing & Tracking
Posts approved content directly to your LinkedIn profile
Uses appropriate API endpoint based on whether image is included
Updates Google Sheet status to "Posted" for successful posts
Marks "Rejected" posts in sheet for review and editing
What you'll get
Batch content planning**: Queue multiple posts in advance via Google Sheets
Consistent posting schedule**: Automated daily publishing without manual work
Professional AI content**: GPT-5.1 generates engaging, platform-optimized posts
Full approval control**: Review every post before it goes live
Flexible image options**: Your images, AI-generated, or text-only
Quality assurance**: Built-in checks prevent poorly formatted posts
Status tracking**: Monitor what's ready, in progress, rejected, or posted
Smart link conversion**: Automatically handles Google Drive and Dropbox share links
Requirements
Accounts & credentials:
OpenAI API key (requires paid plan for GPT-5.1)
Gmail account (for approval workflow)
Google account (for Sheets integration)
LinkedIn account (for publishing)
Unsplash API key (for getting images)
Google Sheet setup:
Create a sheet with these columns:
Topic/Subject (required) - Main idea for the post
Content Type (required) - e.g., "Tip", "Story", "Announcement"
Tone (required) - e.g., "Professional", "Casual", "Inspirational"
Target Audience (optional) - Who you're writing for
Additional Notes (optional) - Specific points to include
Image link for your post (optional) - URL to your image
Include Image? (required) - "Yes" or "No"
Status (required) - "Ready" to trigger workflow
Setup steps
Import workflow - Click "Use workflow" to add to your n8n instance
Connect credentials:
Google Sheets: Authenticate and select your sheet from dropdown
OpenAI: Add your API key in both AI nodes
Gmail: Authenticate and update recipient email in approval node
LinkedIn: Authenticate (your profile auto-populates)
Create your content sheet - Add the required columns and fill with post ideas
Test the workflow:
Add one test row with Status = "Ready"
Run workflow manually
Check email for approval
Verify post appears on LinkedIn
Configure schedule - Default is daily at midnight; adjust Schedule Trigger node for different frequency
Start batching - Add multiple ideas to your sheet and let automation handle the rest
Tips for best results
Be specific in Topic/Subject: "5 ways to improve team productivity" beats "productivity tips"
Mix content types and tones to keep your feed engaging
Use Additional Notes for data points, statistics, or specific examples. You can also include links that the AI can use for the posts.
Start with text-only posts to validate content quality before adding images
Review rejected posts carefully and refine your inputs
Batch 10-20 ideas at once for weeks of automated content
+8
✨🤖Automate Multi-Platform Social Media Content Creation with AI
Automate Multi-Platform Social Media Content Creation with AI
Who is this for?
Social Media Managers and Digital Marketers seeking to streamline content production across 7+ platforms (X/Twitter, Instagram, LinkedIn, Facebook, TikTok, Threads, YouTube Shorts) using AI-powered automation.
What problem does this solve?
Creating platform-optimized content at scale while maintaining brand consistency across multiple channels, reducing manual work by 80% through AI generation and automated publishing.
What this workflow does
AI Content Generation:
Uses GPT-4/Gemini to create platform-specific posts
Automatically generates hashtags, CTAs, and emoji placement
Supports image/video suggestions and image creation using OpenAI or Pollinations.ai
Uses SERP api to search for relavent content
Approval Workflow:
Sends formatted HTML emails for human review
Implements double-approval system with Gmail integration
Cross-Platform Publishing:
One-click deployment to:
Instagram/Facebook (via Graph API)
X/Twitter (Official API)
LinkedIn (Sales Navigator integration)
Setup
Credentials:
OpenAI API key
Google Gemini API
Social media platform tokens (X, LinkedIn, Facebook)
ImgBB for image hosting
Gmail
SERP API
Telegram
Configuration:
Update all "your-unique-id" placeholders in API nodes
Set email recipients in Gmail nodes
Customize AI prompts
Customization:
Adjust character limits per platform
Modify approval thresholds
Add/remove social platforms as needed
How to customize
Content Style**: Edit prompt templates in the "Social Media Content Factory" agent node
Approval Process**: Modify email templates
Analytics**: Connect to Google Sheets for performance tracking
Image Generation**: Switch between Pollinations.ai/DALL-E/Midjourney
AI-Generated LinkedIn Posts with OpenAI, Google Sheets & Email Approval Workflow
How it works
This workflow automates the process of creating, approving, and optionally posting LinkedIn content from a Google Sheet. Here's a high-level overview:
Scheduled Trigger: Runs automatically based on your defined time interval (daily, weekly, etc.).
Fetch Data from Google Sheets: Pulls the first row from your sheet where Status is marked as Pending.
Generate LinkedIn Post Content: Uses OpenAI to create a professional LinkedIn post using the Post Description and Instructions from the sheet.
Format & Prepare Data: Formats the generated content along with the original instruction and post description for email.
Send for Approval: Sends an email to a predefined user (e.g., marketing team) with a custom form for approval, including a dropdown to accept/reject and an optional field for edits.
(Optional) Image Fetch: Downloads an image from a URL (if provided in the sheet) for future use in post visuals.
Set up steps
You’ll need the following before you start:
A Google Sheet with the following columns: Post Description, Instructions, Image (URL), Status
Access to an OpenAI API key
A connected Gmail account for sending approval emails
Your own Google Sheets and Gmail credentials added in n8n
Steps:
Google Sheet Preparation:
Create a new Google Sheet with the mentioned columns (Post Description, Instructions, Image, Status, Output, Post Link).
Add a row with test data and set Status to Pending.
Credentials:
In n8n, create OAuth2 credentials for:
a. Google Sheets
b. Gmail
c. OpenAI (API Key)
Assign these credentials to the respective nodes in the JSON.
OpenAI Model:
Choose a model like gpt-4o-mini (used here) or any other available in your plan.
Adjust the prompt in the "Generate Post Content" node if needed.
Email Configuration:
In the Gmail node, set the recipient email to your own or your team’s address.
Customize the email message template if necessary.
Schedule the Workflow:
Set the trigger interval (e.g., every morning at 9 AM).
Testing:
Run the workflow manually first to confirm everything works.
Check Gmail for the approval form, respond, and verify the results.
+10
Automate Social Media Content with AI for Instagram, Facebook, LinkedIn & X
AI Social Media Content Automation – n8n Workflow
This workflow is built for creators, solopreneurs, SaaS founders, and agencies looking to automate their social media content process from idea to publication. It combines the power of OpenAI, Google Sheets, and official APIs for Instagram, Facebook, X (Twitter), and LinkedIn to deliver fully automated, brand-consistent social media posts — including text, images, hashtags, CTAs, and scheduling.
No more switching tools, rewriting content, or forgetting to post. Just set it up once and let your brand grow automatically.
🔧 What the Workflow Does
Generates platform-specific post ideas based on your brand tone.
Selects the best idea (or lets you manually input one).
Writes tailored posts for Instagram, Facebook, X, and LinkedIn.
Auto-generates platform-specific visuals using OpenAI (DALL·E) and uploads to Cloudinary.
Publishes content directly using official platform APIs.
Logs all actions to Google Sheets and optionally sends a summary email via Gmail.
⚙️ How It Works
Trigger the workflow manually, on a schedule, or from a chatbot.
AI generates multiple post ideas and filters the best one.
Based on the selected idea, it generates full posts for each platform.
Custom visuals are created using OpenAI and uploaded to Cloudinary.
Final post content is merged and sent to Instagram, Facebook, X, and LinkedIn.
Logs and optional reports are created in Google Sheets and Gmail.
🛠️ Setup Steps
Set up your accounts and credentials: OpenAI, Cloudinary, Gmail, Meta, LinkedIn, X, and Google Sheets.
Import the workflow and subworkflow (Get Brand Brief) into n8n.
Replace all placeholders (sheet IDs, access tokens, profile/page IDs, brand brief URLs).
Optionally personalize prompts and output templates to match your brand voice.
Setup time: ~30–45 minutes (including credentials and testing).
Detailed configuration notes are included in sticky nodes throughout the workflow.
📦 Included in Your Package
JSON workflow file (main flow + brand brief subflow)
Google Sheets templates for history logging
Setup documentation (Markdown & PDF)
Placeholder reference sheet
+9
✨🩷Automated Social Media Content Publishing Factory + System Prompt Composition
Social Media Content Publishing Factory for Streamlined Content Creation Across Platforms
Who is this for?
This workflow is designed for content creators, social media managers, and marketing teams who need to efficiently create and publish content across multiple social media platforms. It's perfect for businesses looking to maintain a consistent presence across X (Twitter), Instagram, Facebook, LinkedIn, Threads, and YouTube Shorts without spending hours crafting platform-specific content manually.
What problem is this workflow solving?
Creating tailored content for different social media platforms is time-consuming and requires understanding each platform's unique requirements and audience expectations. This workflow solves the challenge of:
Maintaining consistent messaging across platforms while respecting platform-specific formats
Generating optimized content that follows best practices for each platform
Creating accompanying visuals without graphic design skills
Streamlining the approval process before publishing
Reducing the time spent on repetitive content creation tasks
What this workflow does
This automated content factory takes your content idea and transforms it into platform-optimized posts for all major social media channels. The workflow:
Accepts your content idea or topic through a chat interface
Leverages AI to generate tailored content for each platform (X/Twitter, Instagram, Facebook, LinkedIn, Threads, YouTube Shorts)
Creates appropriate images using AI image generation
Sends content for approval via email before publishing
Publishes approved content to selected platforms
Maintains chat memory to improve future content generation
Setup
Connect your social media platform credentials (X/Twitter, Instagram, Facebook, LinkedIn)
Set up your email account for the approval process
Configure your OpenAI API key for AI content generation
Update the image generation service credentials (Pollinations.ai is used by default)
Customize the system prompts and schemas in the Google Docs nodes with your brand voice and content requirements
How to customize this workflow to your needs
Modify the system prompts in the Google Docs nodes to match your brand voice and content strategy
Adjust the social media schemas to include specific fields relevant to your content
Update the approval process to include additional stakeholders if needed
Add or remove social media platforms based on your marketing strategy
Customize the image generation prompts to better match your visual branding
Integrate with your existing content calendar or CRM systems
This workflow eliminates the need to manually craft different versions of the same content for each platform, saving hours of work while ensuring your social media presence remains consistent and optimized for maximum engagement.
+3
Extract Trends, Auto-Generate Social Content with AI, Reddit, Google & Post
Extract Trends and Auto-Generate Social Media Content with OpenAI, Reddit, and Google Trends: Approve and Post to Instagram, TikTok, and More
Description
What Problem Does This Solve? 🛠️
This workflow automates trend extraction and social media content creation for businesses and marketers. It eliminates manual trend research and content generation by fetching trends, scoring them with AI, and posting tailored content to multiple platforms. Target audience: Social media managers, digital marketers, and businesses aiming to streamline content strategies.
What Does It Do? 🌟
Fetches trending topics from Reddit, X and Google Trends
Scores trends for relevance using OpenAI.
Generates content for Twitter/X, LinkedIn, Instagram and Facebook
Posts to supported platforms
Stores results in Google Sheets for tracking
Key Features 📋
Real-time trend fetching from Reddit and Google Trends.
AI-driven trend scoring and content generation (OpenAI).
Automated posting to Twitter/X, LinkedIn, Instagram, and Facebook.
Persistent storage in Google Sheets.
Setup Instructions
Prerequisites ⚙️
n8n Instance**: Self-hosted or cloud n8n instance.
API Credentials**:
Reddit API: Client ID and secret from Reddit.
SerpApi (Google Trends): API key from SerpApi, stored in n8n credentials
OpenAI API: API key with GPT model access.
Twitter/X API: OAuth 1.0a credentials with write permissions.
LinkedIn API: OAuth 2.0 credentials with w_organization_social scope.
Instagram/Facebook API: Meta Developer app with posting permissions.
Google Sheets API: Credentials from Google Cloud Console.
Installation Steps 📦
Import the Workflow:
Copy the workflow JSON from the "Template Code" section below.
Import it into n8n via "Import from File" or "Import from URL".
Configure Credentials:
Add API credentials in n8n’s Credentials section for Reddit, SerpApi, OpenAI, Twitter/X, LinkedIn, Instagram/Facebook, and Google Sheets.
Assign credentials to respective nodes. For example:
In the Fetch Google Trends node (HTTP Request), use n8n credentials for SerpApi instead of hardcoding the API key.
Example: Set the API key in n8n credentials as SerpApiKey and reference it in the node’s query parameter: api_key={{ $credentials.SerpApiKey }}.
Set Up Google Sheets with the following columns (exact column names are case-sensitive)
-Timestamp | Trend | Score | BrandVoice | AudienceMood |
Customize Nodes:
OpenAI Nodes** (Trend Relevance Scoring, Generate Social Media Content): Update the model (e.g., gpt-4o) and prompt as needed.
HTTP Request Nodes** (Post to Twitter/X, Post to LinkedIn, etc.): Verify URLs, authentication, and payloads.
Brand Voice/Audience Mood**: Adjust Prepare Trend Scoring Input for your desired brand_voice (e.g., "casual") and audience_mood (e.g., "curious").
Test the Workflow:
Fetch Reddit Trends to Store Selected Trends- to score and store trends.
Retrieve Latest Trends to end) to generate and post content
Check Google Sheets for posting statuses
How It Works
High-Level Steps 🔍
Fetch Trends**: Pulls trends from Reddit,X and Google Trends.
Score Trends**: Uses OpenAI to score trends for relevance.
Generate Content**: Creates platform-specific social media content.
Post Content**: Posts to LinkedIn, Facebook or X
Detailed descriptions are available in the sticky notes within the workflow screenshot above.
Node Names and Actions
Trend Extraction and Scoring
Daily Trigger Idea: Triggers the workflow daily.
Set Default Inputs: Sets default brand_voice and inputs.
Fetch Reddit Trends: Fetches Reddit posts.
Extract Reddit Trends: Extracts trends from Reddit.
Fetch Google Trends: Fetches Google Trends via SerpApi.
Extract Google Trends2: Processes Google Trends data.
Fetch Twitter Mentions: Fetches Twitter mentions.
Translate Tweets to English: Translates tweets.
Fix Tweet Translation Output: Fixes translation format.
Detect Audience Mood: Detects audience mood.
Fix Audience Mood Output: Fixes mood output format.
Analyze News Sentiment: Analyzes news sentiment.
Combine Data (Merge): Merges all data sources.
Merge Items into Single Item: Combines data into one item.
Combine Trends and UGC: Combines trends with UGC.
Prepare Trend Scoring Input: Prepares data for scoring.
Trend Relevance Scoring: Scores trends with OpenAI.
Parse Trend Scores: Parses scoring output.
Store Selected Trends: Stores trends in Google Sheets.
Content Generation and Posting
Retrieve Latest Trends: Retrieves trends from Google Sheets.
Parse Retrieved Trends: Parses retrieved trends.
Select Top Trends: Selects the top trend.
Generate Social Media Content: Generates platform-specific content.
Parse Social Media Content: Parses generated content.
Generate Images: Generates images for posts (if applicable).
-Handle Approvals/Rejection before Posting
Post to Instagram: Posts to Instagram.
Post to Facebook: Posts to Facebook.
Post to LinkedIn: Posts to LinkedIn.
Customization Tips
Add Trend Sources** 📡: Include more sources (e.g., Instagram trends) by adding nodes to Combine Data (Merge).
Change Content Tone** ✍️: Update the Generate Social Media Content prompt for a different tone (e.g., "humorous").
Adjust Schedule** ⏰: Modify Daily Trigger Idea to run hourly or weekly.
Automate TikTok/YouTube** 🎥: Add video generation (e.g., FFMPEG) to post TikTok and YouTube Shorts
Load More Workflows
Build your own Gmail and LinkedIn integration
Create custom Gmail and LinkedIn workflows by choosing triggers and actions. Nodes come with global operations and settings, as well as app-specific parameters that can be configured. You can also use the HTTP Request node to query data from any app or service with a REST API.
Gmail and LinkedIn integration details
Other integrations with Gmail
Other integrations with LinkedIn
Gmail and LinkedIn integration tutorials
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FAQs
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