Gmail and Shopify integration

Who it's for This n8n workflow is designed for Shopify store owners, e-commerce managers, and digital marketers who want to automate their product promotion across multiple platforms. The workflow automatically creates promotional content for new products and distributes them across various social media and content management platforms. Key Features Automatically detects new Shopify products AI converts product descriptions into clear bullet points Optimizes images for each platform Publishes formatted posts to WordPress Shares content across multiple social platforms Sends notifications after successful posts Requirements Shopify Access Token**: For detecting new products in your store OpenAI API Credentials**: For enhancing product descriptions WordPress API Credentials**: For creating posts and uploading media Social Media Platform Credentials**: Facebook Graph API Telegram Bot API LinkedIn OAuth2 API Discord Bot API Notification Service Credentials**: Gmail OAuth2 Rapiwa API (for WhatsApp) Workflow Steps Shopify Trigger: Detects when a new product is created in your Shopify store Image Processing: Extracts and processes product images from the Shopify data Content Enhancement: Uses OpenAI to convert HTML product descriptions into concise, customer-friendly bullet points WordPress Integration: Creates a blog post on your WordPress site with the product information Multi-Platform Sharing: Automatically shares the product on: Facebook page, Telegram channel, LinkedIn profile and page, Discord channel, Instagram Notification System: Sends completion notifications through multiple channels (Telegram, Gmail, Discord, WhatsApp) Support & Help WhatsApp**: Chat on WhatsApp Discord**: SpaGreen Community Facebook Group**: SpaGreen Support Website**: https://spagreen.net Developer Portfolio**: Codecanyon SpaGreen

Retail Price Sync Automation for Shopify & WooCommerce This workflow automates the synchronization of product prices across Shopify and WooCommerce platforms to ensure retail consistency. It triggers when a price change is detected in either system, applies platform-specific pricing rules (such as psychological rounding) and updates the secondary platform. The workflow also includes a threshold-based alerting system via Gmail for major price drops and logs every change to a Google Sheets master file for auditing. Quick Implementation Steps Set the priceChangeThreshold in the Shopify Configuration and WooCommerce Configuration nodes. Connect your Shopify Access Token credentials to the Shopify trigger and update nodes. Connect your WooCommerce API credentials to the WooCommerce trigger and update nodes. Link your Google Sheets OAuth2 and Gmail OAuth2 credentials for logging and notifications. Specify the documentId for your pricing log in the Log Price Changes node. What It Does This workflow acts as a bridge between two major e-commerce platforms, ensuring that a price update in one is intelligently reflected in the other. It goes beyond simple mirroring by: Threshold Monitoring: Detecting if a price change exceeds a set limit (e.g., $150 or $500) to trigger immediate management alerts. Platform-Specific Logic: Automatically formatting prices for different environments—for example, rounding WooCommerce prices to the nearest .99 for psychological pricing while using standard rounding for Shopify. Audit Trail Creation: Maintaining a centralized record of all price migrations in Google Sheets, including SKUs, old vs. new prices and timestamps. Team Communication: Sending automated email notifications to ensure the team is aware of successful syncs or critical price volatility. Who’s It For Multi-Channel Retailers who need to keep pricing in sync across Shopify and WooCommerce storefronts. Inventory Managers looking to automate price adjustments without manual data entry. Finance & Operations Teams requiring an automated audit log of all pricing modifications. Technical Workflow Breakdown Entry Points (Triggers) Shopify Price Update: Triggers on the orders/updated topic (or product updates) to capture new price data from Shopify. WooCommerce Price Update: Triggers on product.updated to capture changes originating from the WooCommerce store. Processing & Logic Configuration Nodes: Define the source system and set the specific threshold for what constitutes a "major" price change. Apply Platform-Specific Rules: A custom code block that calculates psychological pricing (e.g., forcing a .99 ending) and ensures prices never drop below a minimum safety floor (e.g., $1.00). Check Price Change Threshold: An internal filter that routes the workflow based on the magnitude of the price shift. Output & Integrations Update Nodes: Pushes the formatted price data to the target platform (Shopify or WooCommerce). Log Price Changes: Appends a new row to a Google Sheet with detailed metadata. Notifications: Uses Gmail to send high-priority alerts for major drops and routine confirmations for successful syncs. Customization Adjust Pricing Strategy Modify the Apply Platform-Specific Rules (Code Node) to change rounding logic, add currency conversion factors or implement different psychological pricing tiers. Change Alert Thresholds Update the priceChangeThreshold value in the Shopify Configuration or WooCommerce Configuration nodes to make alerts more or less sensitive. Expand Logging The Log Price Changes node is set to autoMapInputData. You can add custom columns to your Google Sheet and the workflow will automatically attempt to fill them if the data exists in the workflow. Troubleshooting Guide | Issue | Possible Cause | Solution | | :--------------------------------------- | :----------------------------------- | :----------------------------------------------------------------------------------------------------------------- | | Sync Not Triggering | Webhook not registered correctly. | Check the webhookId in the Shopify/WooCommerce trigger nodes and ensure the apps have permission to send events. | | Google Sheets Error | Sheet ID or Column names mismatched. | Verify the documentId and ensure the id column exists in your Sheet for matching. | | Prices Not Rounding Correct/Expected | Code node logic error. | Review the JavaScript in Apply Platform-Specific Rules to ensure the Math functions match your strategy. | | Emails Not Sending | Gmail OAuth2 expired. | Re-authenticate your Gmail credentials in the n8n settings. | Need Help? If you need assistance adjusting the psychological pricing code, adding more platforms (like Amazon or eBay) or setting up advanced Slack notifications, please reach out to our n8n automation experts at WeblineIndia. We can help scale this workflow to manage thousands of SKUs with high precision.

How It Works Consolidates daily revenue from Stripe, PayPal, Shopify, and bank feeds into a single system. The workflow automatically normalizes data across payment sources, uses AI to categorize income transactions, calculates reporting-period totals, and generates tax-compliant CSV and XML submissions. Designed for e-commerce businesses, SaaS companies, and multi-channel retailers managing complex revenue streams, it eliminates manual reconciliation, reduces filing errors, and speeds up financial reporting by automating the entire pipeline from data collection to government submission. Setup Steps Connect Stripe/PayPal/Shopify accounts with API keys to respective nodes. Configure bank feed authentication Set OpenAI credentials for AI Income Categorizer node. Link Google Drive and Gmail Add government tax API endpoint and authentication credentials. Prerequisites Stripe, PayPal, Shopify, or bank APIs; OpenAI account; Google Workspace; Use Cases Quarterly tax preparation for e-commerce; multi-channel revenue reconciliation; Customization Modify normalization rules per jurisdiction; add expense categories to AI prompt; Benefits Eliminates manual reconciliation; reduces tax filing time by 80%; improves accuracy;

How It Works This workflow automates monthly revenue aggregation from multiple financial sources, including Stripe, PayPal, Shopify, and bank feeds, while delivering intelligent tax forecasting through GPT-4–based structured analysis. It systematically retrieves revenue data, consolidates disparate datasets into a unified view, and applies GPT-4 to predict upcoming tax obligations with greater accuracy. The system then generates clearly formatted, audit-ready reports and automatically distributes tax projections to designated agents via Gmail, while securely storing all outputs in Google Sheets to maintain traceable audit trails. Designed for tax professionals, accounting firms, and finance teams, it enables accurate predictive tax planning and supports a proactive compliance strategy without the need for manual calculations or spreadsheet-driven analysis. Setup Steps Connect Stripe, PayPal, Shopify credentials via n8n authentication. Configure OpenAI GPT-4 API key for structured tax analysis. Connect Gmail account for report distribution and Google Sheets. Set monthly trigger schedule and customize tax category rules. Prerequisites Stripe, PayPal, Shopify, or bank feed accounts; OpenAI API key; Gmail account; Google Sheets. Use Cases Accounting firms automating quarterly tax prep for multiple clients Customization Modify revenue sources, adjust GPT-4 prompts for specific tax scenarios Benefits Eliminates manual tax calculations, reduces forecasting errors

This workflow automates inventory management and predictive reordering for Shopify stores. It integrates Shopify, Google Sheets, and Slack to monitor inventory levels, calculate dynamic reorder points based on sales velocity, and automate supplier communication. The workflow helps prevent stockouts, reduces overstock, and streamlines the purchase order process with minimal manual intervention. Key Features Automated Inventory Monitoring:** Fetches real-time inventory, product, and order data from Shopify and Google Sheets. Predictive Reordering:** Calculates sales velocity and dynamic reorder points for each SKU. Supplier Communication:** Automatically generates and sends purchase orders (POs) to suppliers via email or API. Multi-Warehouse Logic:** Checks for possible stock redistribution before triggering new orders. Business Rule Enforcement:** Applies custom rules (MOQ, budget, business days, approval thresholds). Real-Time Alerts:** Notifies stakeholders via Slack about critical stock risks and slow-moving products. Comprehensive Logging:** Updates purchase order logs and analytics dashboards for full traceability. How to Configure Shopify Integration Create a Shopify Private App and obtain your API credentials (API key, password, and store URL). In n8n, set up Shopify credentials using these details. Google Sheets Integration Prepare three Google Sheets: Inventory Master: Contains SKU, product details, and ideal stock levels. Suppliers: Contains supplier contact information and SKU mapping. Purchase Order Log: Tracks all generated POs. Share these sheets with the Google account connected to n8n and set up Google Sheets credentials. Slack Integration Create a Slack Incoming Webhook for the channel where you want to receive alerts and summaries. Add the webhook URL to the relevant Slack nodes in the workflow. Supplier Communication For email: Configure the Email node with your SMTP credentials and supplier email addresses. For API: Set up HTTP Request nodes with supplier API endpoints and authentication as required. Workflow Parameters Adjust configuration nodes to set business rules such as: Reorder point multipliers Safety stock days Budget limits Minimum order quantities (MOQ) Approval thresholds Scheduling The workflow is set to run hourly by default. Adjust the trigger node as needed. Testing Run the workflow manually with test data to ensure all integrations and logic work as expected before enabling automation. How It Works Trigger: Runs automatically on an hourly schedule. Configuration: Sets business parameters (Shopify URL, reorder multipliers, safety stock days, budget, etc.). Data Collection: Retrieves inventory, product details, and recent orders from Shopify. Reads inventory master, supplier list, and PO log from Google Sheets. Data Merging: Combines all sources into a unified SKU-level dataset. Sales Velocity Calculation: Computes 7/30-day sales velocity for each SKU. Dynamic Reorder Point: Calculates reorder points based on sales velocity, lead time, and safety stock. Reorder Check: Identifies SKUs below their reorder point. Stockout Risk Assessment: Flags SKUs at high risk of stockout and sends Slack alerts. Warehouse Redistribution: Attempts to balance stock between warehouses before reordering. Supplier Data Enrichment: Adds supplier info and checks availability. Business Rule Checks: Validates business day, MOQ, promotional periods, budget, and approval needs. Order Calculation: Determines optimal order quantities and prioritizes by profitability. PO Structuring: Prepares PO line items and context for supplier communication. PO Dispatch: Sends PO via email or API to the supplier. PO Confirmation & Logging: Waits for confirmation and updates the PO log in Google Sheets. Slow-Mover Detection: Identifies slow-selling SKUs and sends actionable Slack suggestions. Inventory Update: Syncs inventory changes back to Shopify. Analytics & Reporting: Updates dashboards, scenario planning sheets, and accounting systems. Daily Summary: Aggregates and sends a daily activity summary to Slack. Example Use Case A Shopify retailer uses this workflow to automate inventory management. Every hour, the workflow checks current stock and sales trends, predicts which products are at risk of running out, and automatically creates purchase orders for suppliers. If a product is selling slowly, the system notifies the team with suggestions for discounts or bundling. All actions are logged and summarized daily, ensuring the team stays informed and inventory is always optimized. Prerequisites Shopify account with API access Google Sheets with inventory, supplier, and PO log sheets Slack workspace and webhook for notifications Supplier email/API endpoints for PO dispatch Limitations & Notes Customization may be required for specific business rules or supplier integrations. Ensure API credentials and sheet structures match the workflow’s configuration. Multi-warehouse logic assumes accurate warehouse-level inventory data. If you need further customization or have specific requirements for your business logic, adjust the configuration and node parameters accordingly.

How it works The workflow triggers on a new checkout event from Shopify and extracts all relevant cart data. It filters carts based on value and age to isolate qualified abandoned checkouts. For each qualified cart, it sends a follow-up email, updates or creates the corresponding HubSpot contact, and generates a CRM note linked to that contact. Finally, it logs the processed cart into Google Sheets for tracking and review. Step-by-step Trigger on new Shopify checkout** Shopify Trigger – Starts the workflow when a new checkout is created. Normalize and structure cart data** Parse Cart Data – Extracts email, customer name, items, cart totals, timestamps, and hours since creation. Filter carts that meet follow-up criteria** Filter Qualified Carts – Passes only carts older than 12 hours and valued above 50. Send follow-up message** Send a message – Delivers a reminder email to the customer about the pending checkout. Create or update CRM contact** Create or update a contact – Ensures the shopper exists as a HubSpot contact. Prepare CRM note details** Generates Note Data – Builds a structured note containing timing, cart details, and follow-up context. Create the HubSpot note** Create HubSpot Note – Submits the prepared note to HubSpot’s CRM. Associate note with the contact** Associate Note with Contact in HubSpot – Links the generated note to the correct HubSpot contact. Record activity in tracker sheet** Log to Google Sheets – Appends processed cart fields including items, totals, timestamps, and customer info. Why use this? Identifies high-value or long-abandoned carts automatically and follows up without manual effort. Keeps CRM records updated and adds contextual notes sales teams can act on. Maintains a structured audit trail of every abandoned cart interaction. Improves recovery chances by combining email outreach with CRM enrichment and logging. Enables analysis of abandoned checkout patterns directly from Google Sheets.

This n8n template from Intuz provides a complete solution to automate your order creation process. It seamlessly syncs order data from an Airtable base directly to your Shopify store, creates the official order, and automatically sends a beautiful confirmation email to the customer, closing the loop by updating the status in Airtable. Who's this workflow for? E-commerce Managers Operations Teams Businesses with Custom Order Processes (e.g., B2B, phone orders, quotes) Shopify Store Owners using Airtable as a CRM How it works Triggered from Airtable: The workflow starts instantly when an Airtable Automation sends a signal via a webhook. This happens when you mark an order as ready to be processed in your Airtable base. Fetch Order Details: n8n receives the record ID from Airtable and fetches the complete order details, including customer information and the specific line items for that order. Create Order in Shopify: All the gathered information is used to create a new, official order directly in your Shopify store. Send Confirmation Email: Once the order is successfully created in Shopify, a professionally formatted HTML order confirmation email is sent to the customer via Gmail. Update Airtable Status: Finally, the workflow updates the original order record in Airtable, marking its status as "Done" to prevent duplicate processing and keep your records in sync. Key Requirements to Use This Template n8n Instance: An active n8n account (Cloud or self-hosted). Airtable Base: An Airtable base on a "Pro" plan or higher (required for Airtable Automations). It should contain tables for Orders and Order Line Items. Shopify Store: An active Shopify store with API access permissions. Gmail Account: A Gmail account to send confirmation emails. Setup Instructions Configure the n8n Workflow: Webhook Node: Activate the workflow to get the Production URL from the "Webhook" node. Copy this URL. Airtable Nodes: In the Get a record and Update record nodes, connect your Airtable credentials and select the correct Base and Table IDs. Shopify Node: In the Create an order node, connect your Shopify store using OAuth2 credentials. Gmail Node: In the Send a message node, connect your Gmail account. Set Up the Airtable Automation (Crucial Step): Go to your Airtable base and click on "Automations". Create a new automation. For the trigger, select "When a record meets conditions". Choose your Orders table and set a condition that makes sense for you (e.g., When "Shopify Ordered" is "Pending"). For the action, choose "Run a script". Paste the code below into the script editor: JavaScript const inputConfig = input.config(); const recordId = inputConfig.recordId; const webhookUrl = 'PASTE_YOUR_N8N_PRODUCTION_URL_HERE'; await fetch(webhookUrl, { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ recordId: recordId }), }); ReplacePASTE_YOUR_N8N_PRODUCTION_URL_HERE with the Production URL you copied from n8n. Add an input variable to the script named recordId and set its value to the "Airtable record ID" from the trigger step. Test the script and turn your Airtable Automation ON. Connect with us Website: https://www.intuz.com/n8n-workflow-automation-templates Email: [email protected] LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Workflow Automation Click here- Get Started

This workflow is triggered when a new order is created in Shopify. Then: the order information is stored in Zoho CRM, an invoice is created in Harvest and stored in Trello, if the order value is above 50, an email with a discount coupon is sent to the customer and they are added to a MailChimp campaign for high-value customers; otherwise, only a "thank you" email is sent to the customer. Note that you need to replace the List ID in the Trello node with your own ID (see instructions in our docs). Same goes for the Account ID in the Harvest node (see instructions here).