Gmail and Telegram integration

💥 Automate YouTube thumbnail creation from video links (with templated.io) Who is this for? This workflow is designed for content creators, YouTubers, and automation enthusiasts who want to automatically generate stunning YouTube thumbnails and streamline their publishing workflow — all within n8n. If you regularly post videos and spend hours designing thumbnails manually, this automation is built for you. What problem is this workflow solving? Creating thumbnails is time-consuming — yet crucial for video performance. This workflow completely automates that process: No more manual design. No more downloading screenshots. No more repetitive uploads. In less than 2 minutes, you can refresh your entire YouTube thumbnail library and make your channel look brand new. What this workflow does Once activated, this workflow can: ✅ Receive YouTube video links via Telegram ✅ Extract metadata (title, description, channel info) via YouTube API ✅ Generate a custom thumbnail automatically using Templated.io ✅ Upload the new thumbnail to Google Drive ✅ Log data in Google Sheets ✅ Send email and Telegram notifications when ready ✅ Create and publish AI-generated social posts on LinkedIn, Facebook, and Twitter via Blotato Bonus: You can re-create dozens of YouTube covers in minutes — saving up to 5 hours per week and around $500/month in manual design effort. Setup 1️⃣ Get a YouTube Data API v3 key from Google Cloud Console 2️⃣ Create a Templated.io account and get your API key + template ID 3️⃣ Set up a Telegram bot using @BotFather 4️⃣ Create a Google Drive folder and copy the folder ID 5️⃣ Create a Google Sheet with columns: Date, Video ID, Video URL, Title, Thumbnail Link, Status 6️⃣ Get your Blotato API key from the dashboard 7️⃣ Connect your social media accounts to Blotato 8️⃣ Fill all credentials in the Workflow Configuration node 9️⃣ Test by sending a YouTube URL to your Telegram bot How to customize this workflow Replace the Templated.io template ID with your own custom thumbnail layout Modify the OpenAI node prompts to change text tone or style Add or remove social platforms in the Blotato section Adjust the wait time (default: 5 minutes) based on template complexity Localize or translate the generated captions as needed Expected Outcome With one Telegram message, you’ll receive: A professional custom thumbnail An instant email + Telegram notification A Google Drive link with your ready-to-use design And your social networks will be automatically updated — no manual uploads. Credits Thumbnail generation powered by Templated.io Social publishing powered by Blotato Automation orchestrated via n8n 👋 Need help or want to customize this? 📩 Contact: LinkedIn 📺 YouTube: @DRFIRASS 🚀 Workshops: Mes Ateliers n8n 🎥 Watch This Tutorial 📄 Documentation: Notion Guide Need help customizing? Contact me for consulting and support : Linkedin / Youtube / 🚀 Mes Ateliers n8n

Stay ahead in your trading game with this powerful n8n automation workflow. Designed for real-time efficiency, this setup continuously scans your Gmail inbox for trading alerts from TradingView and ensures you never miss a signal. Every minute, this workflow will: 📩 Check Gmail for new messages using a trigger. 🔍 Identify emails coming specifically from TradingView. 📊 Extract key trading signals like BUY or SELL along with the company name. 🕒 Capture the exact date and time of the alert. 📄 Log all extracted signals neatly into a Google Sheet for easy tracking and analysis. 📲 Instantly notify you on Telegram with a custom message so you can act fast. Perfect for traders who want an automated assistant to handle alerts, record them for analysis, and provide timely updates — all without lifting a finger.

Empower Your AI Chatbot with Long-Term Memory and Dynamic Tool Routing This n8n workflow equips your AI agent with long-term memory and a dynamic tools router, enabling it to provide intelligent, context-aware responses while managing tasks across multiple tools. By combining persistent memory and modular task routing, this workflow makes your AI smarter, more efficient, and highly adaptable. 👥 Who Is This For? AI Developers & Automation Enthusiasts: Integrate advanced AI features like long-term memory and task routing without coding expertise. Businesses & Teams: Automate tasks while maintaining personalized, context-aware interactions. Customer Support Teams: Improve user experience with chatbots that remember past interactions. Marketers & Content Creators: Streamline communication across platforms like Gmail and Telegram. AI Researchers: Experiment with persistent memory and multi-tool integration. 🚀 What Problem Does This Solve? This workflow simplifies the creation of intelligent AI systems that retain memory, manage tasks dynamically, and automate notifications across tools like Gmail and Telegram—saving time and improving efficiency. 🛠️ What This Workflow Does Save & Retrieve Memories**: Uses Google Docs for long-term storage to recall past interactions or user preferences. Dynamic Task Routing**: Routes tasks to the right tools (e.g., saving/retrieving memories or sending notifications). AI-Powered Context Understanding**: Combines OpenAI GPT-based short-term memory with long-term memory for smarter responses. Multi-Channel Notifications**: Sends updates via Gmail or Telegram. 🔧 Setup API Credentials: Connect to OpenAI (AI processing), Google Docs (memory storage), Gmail/Telegram (notifications). Customize Parameters: Adjust the AI agent's system message for your use case. Define task-routing rules in the tools router node. Test & Deploy: Verify memory saving/retrieval, task routing, and notification delivery. 💡 How to Customize Modify the system message in the OpenAI node to tailor your agent’s behavior. Add or adjust routing rules for additional tools. Update notification settings to match your communication preferences.

Who is this for? This workflow is perfect for busy professionals, students, or anyone who struggles to keep their Gmail inbox organized and clutter-free. What problem is this workflow solving? It helps you avoid email overload by automating the process of organizing your Gmail inbox. Unnecessary emails are archived, while important emails are categorized into "MustRead" or "NotNeed" for better prioritization. What this workflow does Connects to your Gmail inbox. Automatically archives emails that are unnecessary or irrelevant. Sorts remaining emails into two categories: MustRead: Emails that require immediate attention. NotNeed: Less critical emails for review later. Setup Connect your Gmail account to the workflow. Define the criteria for "MustRead" and "NotNeed" emails by updating the filter rules in the nodes. Activate the workflow to start organizing your inbox. How to customize this workflow to your needs Adjust the filters for archiving emails based on your specific preferences. Modify the sorting rules for "MustRead" and "NotNeed" categories to match your workflow. Add additional actions, such as sending notifications for "MustRead" emails.

📘 Description This workflow is an AI-powered roto matte generation and first-pass compositing pipeline designed for VFX production. It transforms structured roto requests into multiple high-precision matte passes using AI, performs automated quality evaluation, generates production-ready Nuke scripts, and delivers fully organized assets and review tasks to the team—bridging the gap between manual rotoscoping and scalable AI-assisted matte generation. ⚙️ Step-by-Step Flow The workflow begins with a Google Sheets trigger that continuously monitors for new roto requests, acting as the intake layer for structured production data such as plate image URLs, subject descriptions, shot codes, subject type, and complexity. Once a new entry is detected, the system moves into a validation and extraction stage, where input fields are normalized, defaults are assigned, and essential attributes like sequence codes, frame ranges, QC thresholds, and project metadata are structured for downstream processing. The pipeline then performs prompt engineering and expands the request into four specialized roto passes: an alpha matte pass for clean silhouette extraction, an edge detail pass for fine hair and motion blur accuracy, a foreground isolation pass for compositing-ready subject separation, and a motion tracking reference pass enriched with tracking markers and velocity overlays. Each variation includes detailed instructions aligned with shot context and technical constraints to ensure precise AI-driven outputs. At the core of the workflow, an image-to-video generation layer constructs structured API requests and submits each variation as an independent job to the Seedance AI model, always using the plate image as a reference for accurate subject extraction. A polling mechanism continuously monitors each job at fixed intervals, ensuring that processing proceeds only after successful completion. Once rendering is complete, a metadata and automated QC layer evaluates each pass by assigning a quality score based on resolution and predefined thresholds, classifying outputs as either AI-approved or requiring manual intervention. A decision routing layer then determines the next stage—approved passes continue through the pipeline, while failed outputs trigger immediate Slack alerts for senior artist review and manual roto assignment. For approved outputs, the system generates a fully production-ready Nuke roto template, automatically configuring nodes for plate input, AI matte extraction, alpha application, edge refinement, and artist-level roto adjustments, along with structured EXR output paths and naming conventions. The pipeline then proceeds to asset handling, where generated videos are downloaded and distributed via email to requesters, while simultaneously creating Jira review tasks to ensure pipeline tracking and accountability. An aggregation layer consolidates all roto passes into a unified structured summary, combining QC results, video links, task references, and technical metadata. Finally, a team notification system delivers a comprehensive summary to the roto team via Telegram, including per-pass QC status, preview links, task tracking, output paths, and artist notes highlighting areas requiring refinement—ensuring seamless collaboration between AI outputs and human artists. 🚨 Error Handling • Global error trigger across the workflow • Instant Slack alerts with failure details • Prevents silent failures and ensures pipeline reliability 🧩 Prerequisites • Seedance API (AI video generation) • Google Sheets OAuth2 (trigger input) • Jira API (task tracking) • Gmail OAuth2 (asset delivery) • Slack OAuth2 (alerts & QC failures) • Telegram Bot (team notifications) 💡 Key Benefits ✔ Automated roto matte generation with AI-assisted precision ✔ Multiple specialized passes for production flexibility ✔ Built-in QC scoring and intelligent decision routing ✔ Auto-generated Nuke scripts with pre-configured nodes ✔ Integrated task tracking via Jira ✔ Seamless delivery via email and team notifications ✔ Scalable pipeline for high-volume roto workflows 👥 Perfect For Roto and paint teams in VFX studios Compositors working with Nuke pipelines Film and post-production environments AI-assisted rotoscoping workflows Studios handling high-volume shot processing

This n8n template automates the entire sponsorship pipeline for content creators by combining Gmail inbox monitoring, AI-powered deal classification, Notion CRM logging, and automated follow-up reminders to deliver a complete brand deal management system without switching between tools. Instead of manually tracking sponsorship emails in scattered spreadsheets or losing deals in your inbox, this workflow focuses on structured pipeline management, AI-drafted replies, and consistent follow-ups including surfacing deals that have gone quiet and need a nudge. Use cases Automatically detect and classify sponsorship inquiries from your Gmail inbox Extract company name, contact, budget, campaign type, and channel from emails using AI Log every deal to a Notion CRM with deal stage, follow-up date, and notes Receive instant Telegram alerts with AI-drafted reply suggestions Get daily follow-up reminders for stale deals with ready-to-send email drafts Generate a monthly sponsorship revenue report with AI insights and channel breakdowns Power a professional creator business ops system with zero manual data entry Good to know This workflow monitors your Gmail inbox every minute, uses an AI model to classify emails and draft replies, and syncs all deal data to a Notion database. It does not auto-send emails all replies are reviewed by you before sending, keeping you in full control of brand relationships. The system is designed for solo creators and indie founders who want agency-level pipeline management without hiring an assistant. Setup typically takes 15–20 minutes. Requirements n8n Cloud or self-hosted instance Gmail account with OAuth2 access OpenAI API key (GPT-4o-mini recommended) Notion account with an integration token Telegram Bot Token + Chat ID Notion database (schema provided inside) Customising this workflow Replace Telegram with Slack or Discord for team alerts Swap Notion for Airtable or Google Sheets as your CRM Add a Gmail auto-send node if you want fully automated reply sending Adjust the AI classification prompt to include keywords specific to your niche Extend the monthly report to include platform-level breakdowns (YouTube vs Newsletter vs X) Adapt the follow-up logic to trigger after custom intervals per deal stage Flows included Flow A — Inbound sponsorship detection, AI classification, Notion CRM logging, reply drafting Flow B — Daily follow-up checker with AI-generated nudge drafts Flow C — Monthly revenue report with AI insights delivered via Telegram and Gmail

Who is this for? This workflow is designed for content creators, social media managers, digital marketers, and business owners who want to automate their content creation and distribution process across multiple platforms. It's perfect for those who regularly create content from PDFs or images and want to streamline their social media posting workflow. Key Features Monitors a specific Google Drive folder for new PDFs or images Extracts text from PDFs or images using AI Optionally generates new images from text using OpenAI's DALL-E Automatically posts content with images to multiple platforms Sends notifications about successful posts Handles different file types with specialized extraction methods Workflow Does This workflow automates monitoring a Google Drive folder for new PDFs and images, extracting content using AI, and distributing it across social media platforms like WordPress, Facebook, Telegram, LinkedIn, and Discord. It can also generate new images from text and sends notifications about successful posts. The process ensures efficient handling of different file types and streamlines content sharing across multiple channels. Requirements Google Drive account with a dedicated folder for content OpenAI API credentials for image generation WordPress API credentials for website posting Social media API credentials: Facebook Graph API Telegram Bot API LinkedIn OAuth2 API Discord Bot API X/Twitter OAuth2 API Gmail credentials for email notifications Rapiwa account for WhatsApp notifications Important Notes Make sure all API credentials are properly configured before running the workflow The workflow handles both PDF and image files differently based on their MIME type Image generation is optional and can be disabled if not needed All social media posting nodes can be individually enabled or disabled based on your needs The workflow includes rate limiting to avoid API restrictions Support & Help WhatsApp**: Chat on WhatsApp Discord**: SpaGreen Community Facebook Group**: SpaGreen Support Website**: https://spagreen.net Developer Portfolio**: Codecanyon SpaGreen

Who’s it for Teams that collect product feedback with Jotform and want automated triage: instant alerts for urgent issues, knowledge-based replies to questions, and a clean backlog for suggestions. How it works / What it does New Jotform submissions are classified by Feedback Type (comments, questions, suggestions) and analyzed for sentiment. Angry or negative messages trigger a Telegram alert to your support channel. Questions are answered automatically using an agent that consults your internal Google Sheet “Q&A” database, then replies via Gmail with a styled HTML email. Suggestions are summarized, sent to a team chat, and appended to a Google Sheets backlog with name, email, summary, and date. All comments are logged to a structured sheet for reporting. How to set up Connect your Jotform form and map fields (Name, E-mail, feedback text). Add credentials for Google Sheets, Gmail, Telegram, and LLM. Point the agent to your “Q&A” sheet/tab. Test each branch (comments, questions, suggestions) with sample entries. Requirements Jotform account and live form n8n (self-hosted recommended if using community/LLM nodes) Google Sheets, Gmail, Telegram bot, and LLM API keys How to customize the workflow Adjust sentiment thresholds or add new categories in the Switch node. Edit the Gmail HTML template and subject line. Change backlog columns or target sheets/tabs. Add rate-limits, SLA timers, or different alert channels. Best practice: rename all nodes, add a yellow Sticky Note with this description and per-step notes, and group user-config variables in a Set node. Remove any hard-coded IDs before sharing Knowledge base table Suggestions database Sentiment database

Automate Audio Transcription, AI Summarization, and Google Drive Storage Who is this for? Content Teams, Researchers, and Administrators who need to automatically process voice memos, meeting recordings, or interview audio into structured, searchable documents. What problem does this solve? Eliminates manual transcription work by automatically converting audio files into organized text documents with AI analysis, while maintaining human oversight through approval workflows. What this workflow does Smart Audio Processing: Triggers when new .m4a files appear in Google Drive Uses OpenAI's Whisper for accurate transcription Implements dual-format reporting (JSON + Markdown) Human Oversight (optional): Requires email approval before processing 45-minute response window with escalation options AI-Powered Analysis: Generates structured JSON reports with: Key points & action items Sentiment analysis Technical terminology glossary Creates Markdown versions for easy reading Document Management: Stores raw transcripts + reports in Google Drive Automatic file naming with timestamps Sends completion alerts via Email/Telegram Workflow visualization showing audio file processing path Setup Credentials Needed: Google Drive API access OpenAI API key (GPT-4o-mini) Gmail & Telegram integrations Configuration: Set your Google Drive folder ID in 3 nodes Update email addresses in Gmail nodes Customize approval timeout in "Gmail User for Approval" Customization Points: File extension filters (.m4a) AI report templates and prompts Notification channels (Email/Telegram) How to customize Approval Process**: Add SMS/Teams notifications via additional nodes File Types**: Modify filter node for .mp3/.wav support Analysis Depth**: Adjust GPT-4 prompts in "Summarize to JSON" nodes Storage**: Connect to Notion/Airtable instead of Google Drive

Proxmox AI Agent with n8n and Generative AI Integration This template automates IT operations on a Proxmox Virtual Environment (VE) using an AI-powered conversational agent built with n8n. By integrating Proxmox APIs and generative AI models (e.g., Google Gemini), the workflow converts natural language commands into API calls, enabling seamless management of your Proxmox nodes, VMs, and clusters. Buy My Book: Mastering n8n on Amazon Full Courses & Tutorials: http://lms.syncbricks.com Watch Video on Youtube How It Works Trigger Mechanism The workflow can be triggered through multiple channels like chat (Telegram, email, or n8n's built-in chat). Interact with the AI agent conversationally. AI-Powered Parsing A connected AI model (Google Gemini or other compatible models like OpenAI or Claude) processes your natural language input to determine the required Proxmox API operation. API Call Generation The AI parses the input and generates structured JSON output, which includes: response_type: The HTTP method (GET, POST, PUT, DELETE). url: The Proxmox API endpoint to execute. details: Any required payload parameters for the API call. Proxmox API Execution The structured output is used to make HTTP requests to the Proxmox VE API. The workflow supports various operations, such as: Retrieving cluster or node information. Creating, deleting, starting, or stopping VMs. Migrating VMs between nodes. Updating or resizing VM configurations. Response Formatting The workflow formats API responses into a user-friendly summary. For example: Success messages for operations (e.g., "VM started successfully"). Error messages with missing parameter details. Extensibility You can enhance the workflow by connecting additional triggers, external services, or AI models. It supports: Telegram/Slack integration for real-time notifications. Backup and restore workflows. Cloud monitoring extensions. Key Features Multi-Channel Input**: Use chat, email, or custom triggers to communicate with the AI agent. Low-Code Automation**: Easily customize the workflow to suit your Proxmox environment. Generative AI Integration**: Supports advanced AI models for precise command interpretation. Proxmox API Compatibility**: Fully adheres to Proxmox API specifications for secure and reliable operations. Error Handling**: Detects and informs you of missing or invalid parameters in your requests. Example Use Cases Create a Virtual Machine Input: "Create a VM with 4 cores, 8GB RAM, and 50GB disk on psb1." Action: Sends a POST request to Proxmox to create the VM with specified configurations. Start a VM Input: "Start VM 105 on node psb2." Action: Executes a POST request to start the specified VM. Retrieve Node Details Input: "Show the memory usage of psb3." Action: Sends a GET request and returns the node's resource utilization. Migrate a VM Input: "Migrate VM 202 from psb1 to psb3." Action: Executes a POST request to move the VM with optional online migration. Pre-Requisites Proxmox API Configuration Enable the Proxmox API and generate API keys in the Proxmox Data Center. Use the Authorization header with the format: PVEAPIToken=<user>@<realm>!<token-id>=<token-value> n8n Setup Add Proxmox API credentials in n8n using Header Auth. Connect a generative AI model (e.g., Google Gemini) via the relevant credential type. Access the Workflow Import this template into your n8n instance. Replace placeholder credentials with your Proxmox and AI service details. Additional Notes This template is designed for Proxmox 7.x and above. For advanced features like backup, VM snapshots, and detailed node monitoring, you can extend this workflow. Always test with a non-production Proxmox environment before deploying in live systems. Start with n8n Learn n8n with Amjid Get n8n Book What is Proxmox

Who is this for? This workflow is designed for stock traders, financial analysts, investment enthusiasts, and anyone interested in automated stock market analysis. It's particularly useful for those who want to make data-driven trading decisions based on technical indicators without spending hours manually analyzing charts and data. Who is this for? This workflow is designed for: Stock traders** who want automated technical analysis Investment enthusiasts** seeking data-driven insights Financial analysts** who need daily market summaries Portfolio managers** tracking multiple stocks Anyone interested** in algorithmic trading signals What this Workflow Does / Key Features Automatically triggers daily at 9 PM to analyze stock market data Checks if the market is open before proceeding with analysis Fetches historical price data for major tech stocks (GOOGL, NVDA, META, AMZN, TSLA, MSFT) Calculates technical indicators: RSI (Relative Strength Index) to identify overbought/oversold conditions MACD (Moving Average Convergence Divergence) to identify trend changes Generates Buy/Sell/Hold signals based on technical indicators Uses AI (xAI's Grok model) to analyze and interpret the technical data Distributes analysis results through multiple channels: Email via Gmail Personal Telegram chat Telegram channel WhatsApp via Rapiwa Google Sheets for historical tracking Fetches market news via RSS feed to enhance analysis Requirements Alpaca API credentials (for market data) xAI API credentials (for AI analysis) Gmail OAuth2 credentials (for email notifications) Telegram Bot API credentials (for Telegram notifications) Rapiwa API credentials (for WhatsApp notifications) Google Sheets OAuth2 credentials (for data storage) How to Use — step-by-step Setup Configure Credentials Alpaca API**: Add your Alpaca API credentials to n8n (named "Custom Auth account" in the example) xAI API**: Add your xAI API credentials to n8n (named "xAI account" in the example) Gmail OAuth2**: Set up Gmail OAuth2 credentials (named "Gmail account" in the example) Telegram Bot API**: Configure Telegram Bot API credentials (named "Telegram account" in the example) Rapiwa API**: Add Rapiwa API credentials (named "Rapiwa account 2" in the example) Google Sheets OAuth2**: Set up Google Sheets OAuth2 credentials (named "Google Sheets" in the example) Configure Stock Symbols In the "Currency/Symble List" node, modify the JSON to include your preferred stock symbols Default symbols are: "GOOGL, NVDA, META, AMZN, TSLA, MSFT" Useful Links n8n Documentation**: docs Alpaca API Documentation**: docs xAI API Documentation**: docs) Telegram Bot API**: [docs Technical Analysis Concepts**: docs Support & Help WhatsApp**: Chat on WhatsApp Discord**: SpaGreen Community Facebook Group**: SpaGreen Support Website**: https://spagreen.net Developer Portfolio**: Codecanyon SpaGreen

Smart Customer Support AI Agent with Gmail and Telegram Who is this for? This workflow is perfect for: Small to medium businesses** looking to automate customer support E-commerce stores** handling order inquiries and customer questions SaaS companies** providing technical support to users Service providers** managing appointment bookings and general inquiries Startups** wanting to provide 24/7 customer service without hiring full-time staff Agencies** managing client communications across multiple channels What problem is this workflow solving? Customer support is essential but resource-intensive. Common challenges include: Slow response times** leading to frustrated customers Repetitive questions** consuming valuable staff time Inconsistent responses** across different support agents Limited availability** outside business hours Scaling support costs** as business grows Context loss** when customers switch between channels This workflow eliminates these pain points by providing instant, consistent, and intelligent responses 24/7. What this workflow does Core Functionality Multi-Channel Monitoring: Simultaneously watches Gmail and Telegram for customer inquiries Intelligent Processing: Uses AI to understand customer intent and context Knowledge Base Integration: Accesses your company's FAQ and support information Contextual Responses: Provides personalized, helpful replies maintaining conversation history Smart Escalation: Automatically escalates complex issues to human agents Comprehensive Logging: Tracks all interactions for analytics and improvement AI Agent Capabilities Natural Language Understanding**: Comprehends customer questions in plain English Context Awareness**: Remembers previous conversations with each customer Knowledge Retrieval**: Searches your knowledge base for accurate information Response Generation**: Creates professional, brand-appropriate responses Escalation Decision**: Identifies when human intervention is needed Multi-Channel Support**: Handles Gmail and Telegram with channel-specific formatting Automation Features Auto-Response**: Replies to customers within seconds Email Management**: Marks processed emails as read Conversation Threading**: Maintains context in email threads and Telegram chats Error Handling**: Gracefully handles failures with admin notifications Analytics Tracking**: Logs interactions for performance monitoring Setup Prerequisites Active Google Workspace or Gmail account Telegram account for bot creation OpenAI API access Google Sheets access n8n instance (cloud or self-hosted) Step 1: Credential Setup Gmail OAuth2 Configuration Go to Google Cloud Console Create new project or select existing one Enable Gmail API Create OAuth 2.0 credentials Add authorized redirect URIs for n8n In n8n: Settings → Credentials → Add Gmail OAuth2 Enter Client ID and Client Secret Complete OAuth flow Telegram Bot Setup Message @BotFather on Telegram Create new bot with /newbot command Choose bot name and username Copy the bot token In n8n: Settings → Credentials → Add Telegram Enter bot token Set webhook URL in bot settings OpenAI API Configuration Sign up at OpenAI Platform Generate API key in API Keys section In n8n: Settings → Credentials → Add OpenAI Enter API key Choose appropriate model (gpt-4o-mini recommended) Google Sheets Setup Use existing Google account from Gmail setup In n8n: Settings → Credentials → Add Google Sheets OAuth2 Complete authorization flow Step 2: Google Sheets Preparation Create three Google Sheets in your Google Drive: Knowledge Base Sheet Sheet Name**: "Knowledge Base" Columns**: ID, Category, Question/Topic, Answer/Response, Keywords, Last_Updated Import sample data from the Knowledge Base example Customize with your company's FAQs and policies Escalation Tracker Sheet Sheet Name**: "Escalations" Columns**: Timestamp, Customer_Name, Customer_Contact, Inquiry_Summary, Escalation_Reason, Priority, Status, Assigned_To This will be auto-populated by the AI agent Interaction Log Sheet Sheet Name**: "Interaction Log" Columns**: Timestamp, Channel, Customer_Name, Customer_Contact, Inquiry_Subject, Customer_Message, AI_Response, Response_Time, Status This tracks all customer interactions for analytics Step 3: Workflow Configuration Import Template Copy the workflow JSON from the template In n8n: Import workflow from JSON Replace placeholder Sheet IDs with your actual Google Sheet IDs Update Sheet References Open each Google Sheets node Select your created sheets from the dropdown Verify column mappings match your sheet structure Customize AI Prompts Edit the "Customer Support AI Agent" node Update system message with: Your company name and description Brand voice and tone guidelines Specific policies and procedures Escalation criteria Configure Error Notifications (Optional) Set up Slack webhook or email notifications Update error notification node with your webhook URL Customize error message format Step 4: Testing Test Gmail Integration Send test email to your support Gmail account Check workflow execution in n8n Verify response is sent and email marked as read Check interaction logging in Google Sheets Test Telegram Integration Send message to your Telegram bot Verify bot responds appropriately Test conversation memory with follow-up messages Check escalation functionality with complex request Test Knowledge Base Ask questions covered in your knowledge base Verify AI retrieves and uses correct information Test with variations of the same question Ensure responses are consistent and helpful How to customize this workflow to your needs Brand Voice Customization Update the AI system prompt to include: Your company's tone (formal, casual, friendly) Key phrases and terminology you use Brand personality traits Communication style preferences Knowledge Base Expansion Add industry-specific FAQs Include product documentation Add troubleshooting guides Create category-specific responses Escalation Rules Customize when to escalate by modifying the AI agent instructions: Billing disputes over $X amount Technical issues requiring developer help Angry or dissatisfied customers Requests outside standard services Legal or compliance questions Additional Channels Extend the workflow to support: Slack**: Add Slack triggers and response nodes WhatsApp**: Integrate WhatsApp Business API Web Chat**: Add webhook triggers for website chat Discord**: Connect Discord bot integration Analytics Enhancement Add sentiment analysis to customer messages Implement customer satisfaction scoring Create automated reporting dashboards Set up alert thresholds for escalation rates Integration Opportunities CRM Integration**: Connect to HubSpot, Salesforce, or Pipedrive Ticketing System**: Link to Zendesk, Freshdesk, or Jira Service Desk E-commerce Platform**: Integrate with Shopify, WooCommerce, or Magento Calendar Booking**: Connect to Calendly or Acuity for appointment scheduling Advanced Features Multi-language Support**: Add translation capabilities Voice Messages**: Integrate speech-to-text for Telegram voice notes Image Recognition**: Process customer screenshots for technical support Proactive Outreach**: Send follow-up messages based on customer behavior Workflow Maintenance Daily Tasks Review escalation queue Monitor error notifications Check response quality in interaction log Weekly Reviews Analyze customer interaction patterns Update knowledge base with new common questions Review escalation reasons and optimize AI prompts Monthly Optimization Export interaction data for detailed analysis Calculate key metrics (response time, resolution rate, escalation rate) Update AI model parameters based on performance Expand knowledge base with seasonal or trending topics Key Metrics to Track Response Time**: Average time from customer message to AI response Resolution Rate**: Percentage of inquiries resolved without escalation Customer Satisfaction**: Based on follow-up surveys or sentiment analysis Escalation Rate**: Percentage of conversations requiring human intervention Channel Performance**: Effectiveness of Gmail vs Telegram vs other channels Knowledge Base Usage**: Which topics are accessed most frequently Peak Hours**: When customers contact support most often Troubleshooting Common Issues Gmail not triggering**: Check OAuth permissions and API quotas Telegram bot not responding**: Verify bot token and webhook configuration AI responses seem off**: Review and update system prompts Escalations not logging**: Check Google Sheets permissions and column mapping High escalation rate**: Expand knowledge base and refine AI instructions Performance Optimization Monitor OpenAI API usage and costs Adjust AI model temperature for response consistency Optimize knowledge base for faster searches Set appropriate conversation memory limits This workflow provides a solid foundation for automated customer support that can be extensively customized to match your specific business needs and grow with your company.

The Error Notification workflow is designed to instantly notify you whenever any other n8n workflow encounters an error, using popular communication channels like Telegram and Gmail—with optional support for Discord, Slack, and WhatsApp. 💡 Why Use Error Notification workflow? Immediate Awareness:** Get instant alerts when workflows fail, preventing unnoticed errors and downtime. Multi-Channel Flexibility:** Notify your team via Telegram, Gmail, and optionally Slack, Discord, or WhatsApp. Detailed Context:** Receive rich error information including the error message, node name, time, and execution link for quicker fixes. Easy Integration:** Built with native n8n nodes and customizable code, simple to adopt without complex setup. Open Source & Free:** Use and adapt this workflow at no cost, making professional error monitoring accessible. ⚡ Who Is This For? n8n Workflow Developers:** Quickly spot and respond to automation issues in development or production. Operations Teams:** Maintain uptime and swiftly troubleshoot errors across multiple workflows. Small to Medium Businesses:** Gain professional error alerting without expensive monitoring tools. Automation Enthusiasts:** Enhance your automation reliability with real-time failure notifications. ❓ What Problem Does It Solve? This workflow embedd error detection and notification directly within your n8n instance. It automates the process of catching errors as they occur, compiling meaningful context, and delivering it instantly via your preferred messaging platforms. This drastically reduces your response time to issues and streamlines error management, improving your automation reliability and operational confidence. 🔧 What This Workflow Does ⏱ Trigger: Listens for any error generated in your n8n workflows using the n8n Error Trigger node. 📎 Step 2: Executes a Code node that formats a detailed error message capturing workflow name, error node, description, timestamp, and an execution URL. 🔍 Step 3: Sends the formatted error notification to multiple communication channels: Telegram and Gmail by default, plus optionally Discord, Slack, and WhatsApp (disabled by default). 💌 Step 4: Delivers rich, parsed HTML-formatted messages to ensure error readability and immediate actionability. 🔐 Setup Instructions Import the provided .json file into your n8n instance (Cloud or self-hosted). Set up credentials: Gmail OAuth credentials for sending emails via Gmail node Telegram API credentials for Telegram notifications (Optional) Discord Webhook URL credential for Discord notifications (Optional) Slack Webhook credential for Slack notifications (Optional) WhatsApp connection credentials (if enabled) Customize the Code node if needed to adjust the error message format or target chat IDs. Update the chat IDs and recipient details in each notification node according to your channels. Test the workflow by manually triggering an error in another workflow to verify proper notifications. 🧩 Pre-Requirements Active n8n instance (cloud or self-hosted) with version supporting Error Trigger node Telegram bot credentials and chat ID (Optional) Gmail, Discord, Slack, or WhatsApp accounts and webhook credentials if you want to use those channels 🛠️ Customize It Further Enable and configure additional notification nodes like Slack or WhatsApp to fit your team's communication style. Customize the error message template in the Code node to include extra metadata or format it differently (e.g., markdown). Integrate with incident management tools via webhook nodes or create tickets automatically on error. 🧠 Nodes Used Error Trigger Code Telegram Gmail Discord (disabled) Slack (disabled) WhatsApp (disabled) Sticky Note (for description) 📞 Support Made by: khaisa Studio Tag: notification,error,monitoring,workflow,automation,alerts Category: Monitoring & Alerts Need a custom? Need a custom? contact me on LinkedIn or Web

Description This workflow automates document processing using LlamaParse to extract and analyze text from various file formats. It intelligently processes documents, extracts structured data, and delivers actionable insights through multiple channels. How It Works Document Ingestion & Processing 📄 Monitors Gmail for incoming attachments or accepts documents via webhook Validates file formats against supported LlamaParse extensions Uploads documents to LlamaParse for advanced text extraction Stores original documents in Google Drive for reference Intelligent Document Analysis 🧠 Automatically classifies document types (invoices, reports, etc.) Extracts structured data using customized AI prompts Generates comprehensive document summaries with key insights Converts unstructured text into organized JSON data Invoice Processing Automation 💼 Extracts critical invoice details (dates, amounts, line items) Organizes financial data into structured formats Calculates tax breakdowns, subtotals, and payment information Maintains detailed records for accounting purposes Multi-Channel Delivery 📱 Saves extracted data to Google Sheets for tracking and analysis Sends concise summaries via Telegram for immediate review Creates searchable document archives in Google Drive Updates spreadsheets with structured financial information Setup Steps Configure API Credentials 🔑 Set up LlamaParse API connection Configure Gmail OAuth for email monitoring Set up Google Drive and Sheets integrations Add Telegram bot credentials for notifications Customize AI Processing ⚙️ Adjust document classification parameters Modify extraction templates for specific document types Fine-tune summary generation prompts Customize invoice data extraction schema Test and Deploy 🚀 Test with sample documents of various formats Verify data extraction accuracy Confirm notification delivery Monitor processing pipeline performance

UptimeRobot Alerts to Telegram with Visual Verification Automatically sends Telegram notifications with optional screenshots when monitors change status (✅ UP/🔴 DOWN/⏸️ PAUSED) Example Message in Telegram: Who Is This For? Teams or individuals needing to: Get alerts when websites/services go down Verify outages with visual screenshots Monitor infrastructure from Telegram What Does This Workflow Solve? 🚨 Missed Alerts: Get immediate notifications in Telegram 🖼️ Visual Verification: Optional screenshot confirmation of outages 📊 Status Tracking: Clear records of when issues began/resolved 🔗 One-Click Access: Direct links to affected monitors ⏱️ Time Savings: No need to check dashboards manually Setup Guide Pre-Requisites UptimeRobot Account**: With at least one monitor configured Gmail Account**: To receive alert notifications Telegram Account**: To receive alerts (mobile/desktop app recommended) (Optional) ScreenshotMachine free/paid account Credentials Setup Make sure your n8n instance is connected with: Gmail Account** (via OAuth2) UptimeRobot API** (via API key) Telegram Bot** (via bot token) (Optional) ScreenshotMachine (via customer key) Configure Your n8n Workflow Nodes Alert Trigger Gmail Trigger**: Configure to watch for emails from [email protected] Set appropriate polling interval (e.g., every 5 minutes) Monitor Configuration Conf Node**: Set your preferences: { "take_screenshot": true, "screenshotmachine_secret": "your-secret-here", "screenshotmachine_device": "desktop", "screenshotmachine_dimension": "1366xfull", "screenshotmachine_format": "png" } Notification Settings Telegram Nodes**: Set your Chat ID (find with @getidsbot) Customize message formatting if needed Service-Specific Setup UptimeRobot: Go to Dashboard → My Settings → API Settings Create API key with "Monitor Read" permissions Enable email alerts in monitor settings Telegram Bot: Message @BotFather to create new bot Get your Chat ID using @getidsbot Add bot token to n8n credentials ScreenshotMachine (Optional): Sign up at screenshotmachine.com Get Customer Key from account dashboard Set your secret phrase if using hash verification Final Steps Test your workflow by manually triggering a monitor status change Verify Telegram notifications arrive as expected Check screenshot quality if enabled Monitor for a few days to fine-tune alert preferences Happy Monitoring!

Tired of manual data entry? Drowning in paper documents? The Sentinel OCR & Workflow Hub is your ultimate solution for transforming physical documents into actionable digital data, seamlessly and intelligently. This isn't just an OCR machine; it's a productivity powerhouse designed to revolutionize your workflow. Imagine this: Effortless Data Extraction: Simply feed documents into the Sentinel. Our state-of-the-art OCR technology accurately extracts text, numbers, and key information, even from complex layouts, invoices, receipts, and forms. Intelligent Automation with n8n: The Sentinel integrates flawlessly with n8n, the powerful low-code automation platform. This means endless possibilities! Automatically route extracted data, trigger custom workflows, and connect to hundreds of other applications – all without a single line of code. Instant Communication, Crystal Clear: Gmail Integration: Have critical data or processed documents sent directly to your inbox or specific team members' inboxes, organized and ready for review. Say goodbye to searching through endless attachments! Telegram Notifications: Get real-time alerts and summaries of processed documents, data extraction statuses, or even flagged discrepancies, right on your Telegram app. Stay informed, even on the go! Boost Efficiency, Reduce Errors, Save Money: By automating data capture and distribution, the Sentinel dramatically reduces manual errors, frees up valuable staff time, and accelerates your business processes. Reallocate your resources to what truly matters. Scalable and Secure: Whether you're a small business or a large enterprise, the Sentinel grows with you. And with robust security features, your sensitive data is always protected. The Sentinel OCR & Workflow Hub is more than a machine; it's a strategic asset. Stop wasting time and resources on manual tasks. Start unlocking the true potential of your data today. Transform your documents. Transform your business. Choose the Sentinel.

🚀 TikTok Video Automation Tool ✨ (Frequent Updates) Create viral TikTok videos effortlessly — no editing skills required! Who is this for? 🎯 ✅ Content Creators: Pump out engaging short videos in minutes. ✅ Marketing Agencies: Deliver high-quality client content — fast. ✅ Business Owners: Promote your brand with attention-grabbing TikToks. What problem does this solve? 🛠️ Short-form video content is king, but creating it takes time, skill, and effort. This tool automates the entire process, from scriptwriting to video production, ensuring SEO-optimized, high-quality content without any manual editing. How it works 🌟 1️⃣ Enter your video idea and choose where to receive the final video (TikTok upload or link via WhatsApp, Gmail, etc.). 2️⃣ AI crafts a high-engagement script with SEO optimization. 3️⃣ Voiceover is generated with ultra-realistic AI narration. 4️⃣ Relevant visuals are selected to perfectly match the script. 5️⃣ Your TikTok video is assembled and either directly uploaded to TikTok or delivered via a shareable link. Quick & Easy Setup ⚙️ (5-10 min) 🔹 Connect required APIs (most have free plans). 🔹 Follow the step-by-step setup (video tutorial included). 🔹 Start generating professional TikTok videos instantly! Required APIs 🔗 Content & Voiceover:** OpenAI (Paid), ElevenLabs (Free) Media Processing:** Cloudinary (Free), Replicate (Paid) Video Assembly:** 0codekit (Free), Creatomate (Free) Optional Integrations 🔗 Messaging & Sharing:** WhatsApp, Telegram, Gmail, Outlook Direct Upload:** TikTok Customization 🎨 Adjust script styles & voiceover preferences. Modify visuals to align with your brand. Optimize video length and format. 🚀 Start automating your TikTok content today and grow your audience on autopilot!

Description This workflow sends an instant email alert when a task in a Google Sheet is marked as Urgent, and then sends a Telegram reminder notification after 2 hours if the task still hasn’t been updated. Then a Jira ticket is created so the task enters in the formal workflow and another Telegram message is sent with the details of the issue created. It helps teams avoid missed deadlines and ensures urgent tasks get attention — without requiring anyone to refresh or monitor the sheet manually. Context In shared task lists, urgent items can be overlooked if team members aren't actively checking the spreadsheet. This workflow solves that by: Sending an email as soon as a task becomes Urgent Waiting 2 hours Checking if the task is still open Sending a Telegram reminder only if action has not been taken Creating a Jira issue Sending a Telegram message with the details of the issue created This prevents both silence and spam, creating a smart and reliable alert system. Target Users Project Managers using Google Sheets Team leads managing shared task boards Remote teams needing lightweight coordination Anyone who wants escalation notifications without complex systems Technical Requirements Google Sheets credential Gmail credential Telegram Bot + Chat ID Google Sheet with a column named Priority Jira credential Workflow Steps Trigger: Google Sheets Trigger (on update in the “Priority” column) IF Node – Checks if Priority = Urgent Send Email – Sends alert email with task name, owner, status, deadline Mark Notified = Yes in the sheet Wait 2 hours IF Status is still not resolved Send Telegram reminder create an Issue on Jira based on the information provided Send Telegram message with the details of the ticket Key Features Real-time alerts on critical tasks Simple logic (no code required) Custom email body with dynamic fields Works on any Google Sheet with a “Priority” column Telegram notification ensures the task doesn’t get forgotten Expected Output Personalized email alert when a task is marked as "Urgent" Email includes task info: title, owner, deadline, status, next step Telegram message after 2 hours if the task is still open Automatic creation of a Jira issue with the higgest priority Telegram message to notify about the new Jira ticket How it works Trigger: Watches for “Priority” updates 🔍 Check: If Priority = Urgent AND Notified is empty 📧 Email: Sends a personalized alert ✏️ Sheet Update: Marks the task as already notified ⏳ Wait: 2-hour delay 🤖 Check Again: If Status hasn’t changed → send Telegram reminder, create Jira ticket and send the details. Tutorial video: Watch the Youtube Tutorial video About me : I’m Yassin a Project & Product Manager Scaling tech products with data-driven project management. 📬 Feel free to connect with me on Linkedin

This workflow gives you the ability to reply to a long email with a voice note, rather than having to type everything out. ChatGPT will format your audio response and create an email draft for you. How it works When a new email arrives in your inbox, the workflow checks if it needs a response, and it it does, it sends a message to you on Telegram via a VoiceEmailer bot. When you reply to that message with an audio message, the second part of this workflow is triggered. It checks if the message is in the right format, transcribes the audio, and creates a draft response that shows up in the same email thread. Set up steps Add your credentials for Gmail and OpenAI Create an Telegram bot following the instructions here. Connect your telegram credentials so the workflow will use your bot. Turn on the workflow, and message the bot from your telegram. Find the Chat ID from the Executions tab of your workflow, and enter it in as a variable.

Automated Research Report Generation with OpenAI, Wikipedia, Google Search, Gmail/Telegram and PDF Output Description What Problem Does This Solve? 🛠️ This workflow automates the process of generating professional research reports for researchers, students, and professionals. It eliminates manual research and report formatting by aggregating data, generating content with AI, and delivering the report as a PDF via Gmail or Telegram. Target audience: Researchers, students, educators, and professionals needing quick, formatted research reports. What Does It Do? 🌟 Aggregates research data from Wikipedia, Google Search, and SerpApi. Refines user queries and generates structured content using OpenAI. Converts the content into a professional HTML report, then to PDF. Sends the PDF report via Gmail or Telegram. Key Features 📋 Real-time data aggregation from multiple sources. AI-driven content generation with OpenAI. Automated HTML-to-PDF conversion for professional reports. Flexible delivery via Gmail or Telegram. Error handling for robust execution. Setup Instructions Prerequisites ⚙️ n8n Instance**: Self-hosted or cloud n8n instance. API Credentials**: OpenAI API: API key with GPT model access, stored in n8n credentials. SerpApi (Google Search): API key from SerpApi, stored in n8n credentials (do not hardcode in nodes). Gmail API: Credentials from Google Cloud Console with Gmail scope. Telegram API: Bot token from BotFather on Telegram. Installation Steps 📦 Import the Workflow: Copy the workflow JSON from the "Template Code" section below. Import it into n8n via "Import from File" or "Import from URL". Configure Credentials: Add API credentials in n8n’s Credentials section for OpenAI, SerpApi, Gmail, and Telegram. Assign credentials to respective nodes. For example: In the SerpApi Google Search node, use n8n credentials for SerpApi: api_key={{ $credentials.SerpApiKey }}. In the Send Research PDF on Gmail node, use Gmail credentials. In the Send PDF to Telegram node, use Telegram bot credentials. Set Up Nodes: OpenAI Nodes (Research AI Agent, OpenAI Chat Model, OpenAI Chat Middle Memory): Update the model (e.g., gpt-4o) and prompt as needed. Input Validation (Input Validation node): Ensure your input query format matches the expected structure (e.g., topic: "AI ethics"). Delivery Options (Send Research PDF on Gmail, Send PDF to Telegram): Configure recipient email or Telegram chat ID. Test the Workflow: Run the workflow by clicking the "Test Workflow" node. Verify that the research report PDF is generated and sent via Gmail or Telegram. How It Works High-Level Steps 🔍 Query Refinement**: Refines the input query for better research. Aggregate Data**: Fetches data from Wikipedia, Google Search, and SerpApi. Generate Report**: Uses OpenAI to create a structured report. Convert to PDF**: Converts the report to HTML, then PDF. Deliver Report**: Sends the PDF via Gmail or Telegram. Detailed descriptions are available in the sticky notes within the workflow screenshot above. Node Names and Actions Research and Report Generation Test Workflow: Triggers the workflow for testing. Input Validation: Validates the input query. Query Refiner: Refines the query for better results. Research AI Agent: Coordinates research using OpenAI. OpenAI Chat Model: Generates content for the report. Structured Output Parser: Parses OpenAI output into structured data. OpenAI Chat Middle Memory: Retains context during research. Wikipedia Google Search: Fetches data from Wikipedia. SerpApi Google Search: Fetches data via SerpApi. Merge Split Items: Merges data from multiple sources. Aggregate: Aggregates all research data. Generate PDF HTML: Creates an HTML report. Convert HTML to PDF: Converts HTML to PDF. Download PDF: Downloads the PDF file. Send PDF to Telegram: Sends the PDF via Telegram. Send Research PDF on Gmail: Sends the PDF via Gmail. Customization Tips Expand Data Sources** 📡: Add more sources (e.g., academic databases) by adding nodes to Merge Split Items. Change Report Style** ✍️: Update the Generate PDF HTML node to modify the HTML template (e.g., adjust styling or sections). Alternative Delivery** 📧: Add nodes to send the PDF via other platforms (e.g., Slack). Adjust AI Model** 🧠: Modify the OpenAI Chat Model node to use a different model (e.g., gpt-3.5-turbo).

Video Introduction Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin Get Alerted When Your Website Is Down – n8n as an Uptime Robot Alternative If you manage a website (or client sites), getting notified when your site goes down is critical. But you’ve probably experienced alert fatigue if you’ve ever received a flood of downtime emails for every tiny outage. These short hiccups are common, and most monitoring tools don’t let you filter them out. Here’s how you can set up website downtime notifications with n8n - no extra subscriptions, and no more false positives spamming your inbox. For your most important sites, you can even get direct text alerts to your phone. We’ll use n8n, a powerful automation tool with thousands of templates and integrations. You can run it in the cloud or even self-host it for free. Why Use n8n for Website Monitoring? Uptime Robot and similar services have limitations or get expensive fast if you monitor several sites. n8n gives you full control - you choose when and how you get notified, set your own timing and thresholds, and you aren’t stuck with default alert logic. Plus, n8n can automate much more than just uptime monitoring: use it to handle other business workflows too. Quick Start: Free n8n Website Monitoring Template Use the template to get started fast. Log in or sign up for n8n Cloud, or self-host for free if you prefer. Configure your schedule (default: hourly) and list the sites you want to monitor. Key setting: wait seconds. Recommended: 300 seconds (5 minutes). If your site goes down, the workflow waits before sending an alert—no notification for a 1-2 minute outage, only real, persistent problems. How to Test & Use Activate the workflow. Toggle it on in n8n and it’ll check your sites automatically. Test instantly: Add a non-existent URL and run the workflow. After the wait time, you’ll get an email alert for that URL. Notifications stay organized: Alerts go straight to your inbox (see my AI email labelling template if you want color-coded organization). Get Critical Alerts on Your Phone (Telegram) Email is great, but for your most important sites you want instant notifications on your phone. Best option: Use Telegram. n8n can send you messages via a Telegram bot—easy to set up, free, and works in seconds. How: Create a Telegram bot via BotFather (instructions in the template). Add your bot token and chat ID to n8n. Now, you’ll get downtime alerts right on Telegram—no missed notifications, no extra costs. FAQ Can I monitor unlimited sites?** Yes, just list them all in the config. What if downtime is just a few seconds?** The default 5-minute wait filters these out. Do I need a paid n8n plan?** No - self-hosting is free, and the workflow works on free plans. Why not SMS or WhatsApp?** Telegram bots are fastest, easiest, and don’t require extra API setup or subscriptions.

Process PDFs from Gmail, Outlook, Telegram and WhatsApp with OpenAI Transform PDF documents into actionable insights automatically across multiple platforms. This workflow monitors emails and messaging platforms for PDF attachments, extracts content, and delivers AI-powered summaries. Who's it for Business professionals, teams, and organizations needing automated PDF analysis from emails and messaging platforms. Perfect for processing contracts, reports, invoices, and documents requiring quick review. How it works Monitors Gmail and Outlook for PDF attachments while receiving PDFs via Telegram bot and WhatsApp Business API. Uses OpenAI to extract text and generate structured summaries with executive overviews, key points, important details, insights, and document type identification. Automatically routes summaries back to original senders. Requirements Gmail/Outlook OAuth2 credentials Telegram Bot API token via @BotFather WhatsApp Business API account OpenAI API key How to set up Configure API credentials in respective nodes, update configuration variables for phone numbers and notification settings, then test with sample PDFs. How to customize Modify AI models, customize prompts, adjust response formatting, extend file support, add notification channels, or integrate with external systems. Perfect for automating document workflows across communication channels.

The Best Invoice & Receipt OCR Automation - FREE (for a limited time) Automatically process invoices and receipts using Gemini OCR, extracting data directly into Google Sheets from multiple sources including Google Drive, Gmail, and Telegram. This powerful workflow ensures your bookkeeping is always accurate, organized, and efficient, significantly reducing manual effort and potential errors. Who is this for? This workflow is ideal for busy entrepreneurs, startup founders, freelancers, small business owners, bookkeepers, and accountants who aim to eliminate manual, repetitive, and error-prone bookkeeping tasks. Whether you regularly manage expenses from physical paper receipts, digital invoices, or email attachments, this workflow will dramatically streamline your bookkeeping processes and save you significant time and effort each month. What problem is this workflow solving? Manual data entry of invoices and receipts is notoriously tedious, incredibly time-consuming, and highly susceptible to human error. Mistakes in bookkeeping can lead to financial inaccuracies, compliance issues, and wasted resources. By automating the extraction of invoice data, this workflow streamlines your financial management process, significantly improves accuracy, reduces operational overhead, and allows you to redirect valuable resources and attention toward strategic, revenue-generating business activities. What this workflow does This template provides a powerful, automated solution for invoice and receipt data extraction using Google's Gemini API for OCR (Optical Character Recognition) via direct HTTP requests. Main Flow (Google Drive Trigger): The main workflow triggers (Google Drive Trigger New Files) whenever a new file (PDF or image) is added to a designated Google Drive folder. It uses a SplitInBatches node (Loop Over Items) to process incoming files one by one. For each file, it: Downloads the file (Google Drive Get Receipt). Converts it to base64 (Move file to base64 string). Sends the file data and a detailed prompt to the Gemini API (gemini-2.0-flash model specified in the Prompt node, sent via the Gemini API HTTP Request node). The prompt requests structured JSON output with specific fields and formatting (like comma decimal separators, no currency symbols, and a dedicated currency field). Parses the JSON response (JSON to string, Parse string nodes). Appends the extracted data (Invoice Date, Category, Sender, Currency, etc.), along with the original filename and a link to the file, to a specified Google Sheet (Add to Google Sheets). Includes Wait nodes to help manage potential rate limits. Supplementary flow 1 (Gmail Trigger): An additional trigger (Gmail Trigger) monitors your Gmail account for emails with a specific label. When a matching email with attachments arrives: It loops through emails and attachments. It renames the attachment using the format YYYY-MM-DD_SenderUsername (e.g., 2025-04-19_some.sender) using the Create File Name node. It saves the renamed attachment to the designated Google Drive folder (Google Drive Save Files), which then triggers the core OCR process above. Supplementary Trigger 2 (Telegram Trigger): Another optional trigger (Telegram Trigger Image) allows you to forward photos of physical receipts to your configured Telegram bot: It renames the image file using the format YYYY-MM-DD_Telegram (e.g., 2025-04-19_Telegram) via the Create File Name For Telegram node. It saves the renamed image to the designated Google Drive folder (Google Save Files 2), also triggering the core OCR process. Setup Credentials: Add the following credentials in n8n, using the names specified in the template or your own: Google OAuth2: For Google Drive, Google Sheets, Gmail. Telegram: For the Telegram bot trigger Gemini API Key: Obtain a free API key from Google AI Studio. You will need to paste this key directly into the Query Parameters of the Gemini API (HTTP Request) node in the workflow. Google Drive: Create a specific folder in your Google Drive where all invoices/receipts will be stored and processed from. Update the target Folder in the Google Drive Trigger New Files, Google Drive Save Files, and Google Save Files 2 nodes to use your designated folder. Google Sheets: Create a new Google Sheet, or clone this Sheet template. Ensure it has columns matching the desired output fields (see default list below, including Currency). Update the target Spreadsheet and Sheet Name in the Add to Google Sheets node to point to your sheet. Gmail (Optional): Create a label in Gmail (e.g., "receipts"). Update the Label filter in the Gmail Trigger node to use the label you created. Consider setting up filters in Gmail to automatically apply this label to relevant emails. Telegram (Optional): Configure the Telegram Trigger Image node with your bot credentials. Gemini API Node: Open the Gemini API (HTTP Request) node. In the "Query Parameters" section, replace the placeholder API key with your actual Gemini API Key. Verify the URL uses the correct model name by referencing the Prompt node's model value (gemini-2.0-flash by default). Customize Prompt: Open the Prompt (Set) node. Crucially, change the first line "My company is Sisu Digital..." to reflect your company or remove it if not needed. Review the list of categories and the specific formatting instructions (e.g., comma for decimals, no currency symbols, date format, "N/A" for notes) to ensure they match your requirements. You can adjust these details here. Activate Workflow: Test each trigger path (Drive upload, labeled Gmail, Telegram photo) with sample files/emails/messages, then activate the workflow. How to customize this workflow to your needs Gemini Prompt/Model:* Modify the prompt text, the list of categories, or the detailed formatting instructions within the *Prompt (Set) node. You can also change the model value in the Prompt node to use a different Gemini model (ensure the model supports the API endpoint used in the HTTP Request node). Extracted Fields:* Modify the prompt in the *Prompt node to extract different fields or change formatting. Update the parsing logic in the Parse string node if needed, and ensure your Google Sheet columns match in the Add to Google Sheets node. The default extracted fields (based on the updated prompt) are: Invoice Date: (DD/MM/YYYY) Category: (From predefined list) Sender: (Issuing company) Description: (Brief details) Amount (0% VAT): (Net amount, comma decimal, no currency symbol) VAT %: (Rate number, comma decimal, no % sign, "0,0" if none) Total: (Gross amount, comma decimal, no currency symbol) Currency: (Uppercase abbreviation, e.g., "EUR", "USD") Note: (Relevant notes, or "N/A") (Added by workflow): File Name, File URL Triggers & Targets:* Enable/disable or modify the *Gmail and Telegram triggers. Select your desired Google Drive folder, Google Sheet, and Gmail label directly within the respective nodes. File Naming:* Adjust the Javascript code in the *Create File Name (for Gmail) or Create File Name For Telegram nodes to change the renaming pattern. Current formats: YYYY-MM-DD_SenderUsername (Gmail), YYYY-MM-DD_Telegram (Telegram). Configuration Method:** Update configuration like folders, sheets, and labels directly within the relevant nodes. For easier management of multiple settings, consider adding a central 'Set' node at the beginning of the workflow to define these values and use expressions to reference them in other nodes. Important Considerations AI Accuracy:** AI models can make mistakes. Always review the data extracted into Google Sheets for accuracy, especially with specific formatting like decimal separators. This workflow automates heavily but requires final verification. Gemini API Usage:* This template uses the *Gemini API via HTTP Request. Be mindful of Google's API rate limits, usage policies, and potential costs associated with the model used (gemini-2.0-flash by default), especially if you change it. Monitor Google's terms. Loops and Waits:* The workflow uses *SplitInBatches and Wait nodes to process items individually and pause execution, which helps prevent hitting API rate limits but processes files sequentially rather than in parallel. Support Disclaimer This workflow is provided as-is for your convenience. Use it responsibly, and feel free to build upon it for your unique needs\! This workflow has been thoroughly tested and is confirmed to be working flawlessly at the time of release. However, setup complexity or unexpected errors may occur depending on your environment, customizations, or API changes. Please note that I cannot offer personalized support or troubleshooting for this template (without a fee\!). If you encounter an issue, feel free to send me a message describing the problem. If the issue is determined to be a genuine bug within the shared template, I will do my best to fix it and update the workflow. Otherwise, the issue is likely due to a setup misconfiguration or modification on your side. In those cases, I recommend using ChatGPT or referring to n8n documentation to debug the problem.

Automatically draft email replies using AI. This workflow monitors your Gmail inbox, filters out automated emails (newsletters, receipts, notifications), and uses AI to create draft responses only for emails that genuinely need your attention. Who is this for? Freelancers, consultants, and business owners who want to reduce email response time while maintaining quality responses. How it works Gmail Trigger polls your inbox for new emails AI Classification (OpenRouter) determines if the email needs a human response - automatically filters out newsletters, receipts, system notifications, and marketing emails Email Draft Agent (OpenAI) generates a contextual draft reply matching your writing style Gmail saves the draft to your drafts folder Telegram sends you a notification when drafts are created Prerequisites Gmail account with OAuth2 access OpenAI API key OpenRouter API key Telegram bot token and chat ID (Optional) Supabase account for vector store Setup steps Import the workflow and connect your Gmail OAuth2 credentials Add your OpenAI and OpenRouter API keys Create a Telegram bot via BotFather and add your chat ID to the notification nodes Customise the Email Draft Agent system prompt with your business context and example emails Test with a few emails before activating

Overview The n8n Telegram Gmail Assistant is an intelligent workflow that lets you search and retrieve specific Gmail emails simply by messaging a Telegram bot. Powered by advanced language models, it turns plain-language requests into precise Gmail searches, delivering results directly to your Telegram chat. This no-code automation is perfect for users who want instant, conversational access to their inbox—no Gmail tab required. Key Features Conversational Email Search: Just message the Telegram bot with requests like “Get me all emails from Amazon” or “Show unread emails after 6 June 2025.” The assistant understands sender names, keywords, and date filters—even if you only provide part of the information. AI-Powered Query Parsing: Uses a language model (LLM) to intelligently extract sender, keywords, and date range from your message, then builds an accurate Gmail search query. Flexible Filtering: Supports sender, keywords, ‘after’ and ‘before’ dates, or any combination. Handles both specific and broad queries. Instant Telegram Delivery: Each matching email is formatted with date, sender, subject, and a snippet, and sent as a separate Telegram message for easy reading. Customizable & Extendable: Swap the AI model (Google Gemini or OpenAI), adjust output formatting, and set email limits or read status as needed. How It Works User Sends a Telegram Message: For example, “Get unread emails from Amazon about invoices after 1 June 2025.” AI Interprets the Request: The workflow’s LLM agent extracts sender, keywords, and date filters, converting them into a Gmail search query using Gmail’s syntax (e.g., from:amazon AND (invoice OR invoices) AND after:2025/06/01). Gmail Search: The workflow fetches all matching emails from your connected Gmail account. Message Formatting: Each email is summarized into a concise, emoji-rich Telegram message (date, sender, subject, snippet). Telegram Delivery: Results are sent to your Telegram chat, one message per email. Setup Instructions Create a Telegram Bot: Use @BotFather on Telegram to create a bot and obtain the API token. Connect Telegram to n8n: Add your bot’s API token as a credential in n8n. Connect Gmail Account: Authorize your Gmail account in n8n, set email limits, and choose read/unread status preferences. Configure AI Model: Use your own Google Gemini or OpenAI API key, or select a preferred LLM node in the workflow. Deploy the Workflow: Activate the workflow and start messaging your Telegram bot to retrieve emails instantly. Value Proposition Save Time:** No need to open Gmail or remember search operators—just ask in plain language. Stay Organized:** Instantly filter and retrieve important emails, even on the go. User-Friendly:** No coding required, with clear setup steps and customizable options. Cost-Effective:** Available simply with an n8n subscription—no extra costs or hidden fees of anything. Enjoy the workflow Free Forever within your n8n plan.

Analyze and Explore your ZenDesk Support Requests using AI-Powered Knowledge Graph This template helps you create an interactive InfraNodus knowledge graph for your ZenDesk tickets using any search criteria (e.g. after a certain date, specific status, sender, keyword) that will automatically be sent to a selected Slack channel. Here's an example of the InfraNodus graph that shows the main topics and gaps in ZenDesk support tickets: You can use the workflow to: Get an instant overview of the main topics your customers are talking about Generate business and product ideas based on the blind spots identified using the InfraNodus AI See which topics correlate to the negative / positive sentiment understanding the weak and strong sides of your product and support Receive daily notifications on the main topics your customers are talking about via Slack / Telegram / Email and other channels Perform detailed search using a password-protected web form for tickets filtered by a certain date, status, tag, sender, keyword. Use the interactive graph to explore specific topics and concepts your customers are talking about — a great way to engage with their concerns in a non-linear way, bypassing the boring tabular interface Use the graph to explore the support requests by specific segments — e.g. status, priority, sentiment, tags, urgency. Use the graph generated as an AI expert available to your AI agents in other n8n workflows via InfraNodus GraphRAG. For instance, you could connect your knowledge base to the support tickets graph and let the agent discover possible solutions to your customers' most typical problems. See an sample template here. How it works You can start this workflow manually, with a daily / weekly trigger, or via a password-protected web form, where you can provide search requests. Once started, it will perform a ZenDesk tickets search with the default or your custom criteria. Then it will use the search results to generate an InfraNodus graph (or add the new data to an existing one), and — finally — use the InfraNodus AI endpoints to generate a topical summary and a product business idea based on the blind spots identified. The results are delivered a channel of your choice. Here's a description step by step: Start the workflow (manually or on schedule) Assign values to variables (search criteria, graph name) Perform ZenDesk support tickets search Convert the data received and submit it to InfraNodus to generate a knowledge graph Generate topical summary with InfraNodus Generate a business idea with InfraNodus (you can also change the setting to generate a question instead) Send a notification via Slack / Telegram / Email or back to the webform How to use You need an InfraNodus API account and key to use this workflow. You also need a ZenDesk account. It takes about 5 minutes to set everything up. Create an InfraNodus account. Get the API key at https://infranodus.com/api-access and create a Bearer authorization key for the InfraNodus HTTP nodes. Add the authorization key to all the InfraNodus HTTP nodes in the template (Steps 3, 5, and 6). Generate a ZenDesk authorization token following the instructions in n8n's ZenDesk node (Step 3). Optionally: connect your Slack or Telegram or Gmail account to receive automated notifications with the link to the graph, once the workflow is ready (it takes about 30 seconds to run). Run it with using the form to play around with the search criteria that works best for you (you can leave everything empty at first), then choose the parameters you like and activate the Daily Trigger node to receive executive summaries to a channel of your choice. Open the graph in InfraNodus and use our customer feedback analysis guide to explore the graph and generate new insights. Requirements An InfraNodus account and API key A ZenDesk API key (Optional) — a Slack / Telegram / Gmail connection for notifications FAQ What are the best use cases to try? I love to set the graph to deliver me a daily visual briefing of what's happening in my support portal. It shows me the main topics and gaps and generates product ideas based on them. Great to keep the pulse on the business. I also really like generating a graph for the past week manually, using the form, and then exploring the graph in InfraNodus directly using the customer feedback analysis workflow to: discover main topics my customers are talking about? understand the topics that have the most negative connotation for them (using the sentiment filter)? discover some support tickets that need more attention or that talk about the topics I'm personally interested in and engage with the client identify the gaps in your customers' discourse based on the blind spots — useful for generating ideas, see the graph below with a demo of how it works: Why use the graph and not just AI summary? AI summary will just give you generic results. You'll see what you already know. Using the graph helps you deconstruct the discourse and get a much more nuanced understanding of the main pain points and interests of your customers. The auto-generated InfraNodus summary and business ideas have a direct explainable connection to the discourse, so you can always see where they are coming from and maintain the focus on all the topics, rather than the most prominent ones. Additionally, having an interactive graph opens a possibility to explore your customers' concerns in a more engaging way, finding the topics and concepts that are relevant to your interests or to your agents' expertise, helping you find the conversations that you'd otherwise have missed. Is my customers' data safe? Absolutely. InfraNodus' terms of use and privacy policy state that the customers' data and text graphs are not used in AI training and are not offered to any third parties. Its underlying API system uses the Open API which explicitly states that data is not used for training either. So all the customers' data are private and safe. As an extra precaution, you can always delete the graphs after you analyzed them, in which case there is no trace of this data left on the servers. Customizing this workflow Check out the complete setup guide for this workflow at https://support.noduslabs.com/hc/en-us/articles/20447530961308-Zendesk-Tickets-Summarization-Sentiment-Analysis-and-Slack-Integration-with-n8n-and-InfraNodus For support with this template, please, contact https://support.noduslabs.com For more InfraNodus n8n workflows, please, see our creators page: https://n8n.io/creators/infranodus/ To learn more about InfraNodus, GraphRAG, and knowledge graph analysis: https://infranodus.com

🧑‍💼 Who is this for? This workflow is for anyone who receives too many emails and wants to stay informed without drowning in their inbox. If you're constantly checking your Gmail and wish you had someone summarizing messages and sending just the important parts to your phone, this is for you. Especially useful for solopreneurs, customer support, busy professionals, or newsletter addicts. 🧠 What problem is this workflow solving? Email is powerful, but also overwhelming. Important info gets buried in threads, and staying on top of things can mean hours wasted scanning messages. This workflow turns that chaos into clarity: as soon as a new email arrives, you get a concise AI-generated summary in Telegram — straight to your pocket. No more checking Gmail constantly. No more missing key updates. Just a clean, human-style summary, written in the language you choose. ⚙️ What this workflow does Watches your Gmail inbox for new messages Prepares the content, including sender, subject, and message body Sends it to OpenAI to generate a friendly, casual summary Delivers that summary to your Telegram chat All in seconds, completely automated. 🛠️ Setup Connect your accounts: Gmail, Telegram, and OpenAI credentials must be added to the respective nodes. Set your Telegram chat ID: Use a bot like @userinfobot to get it. Customize the language in the Set summary language node (default is English). Activate the workflow — and watch it go. 🧩 How to customize this workflow to your needs You can make this workflow your own in a few easy ways: Summarize only some emails**: Add a Filter node after the Gmail trigger (e.g., only messages from certain senders). Change the tone or detail of summaries**: Tweak the system prompt in the Summary generation agent. Use a different model**: Swap OpenAI’s GPT-4o for another provider like Claude or DeepSeek. Translate to your preferred language**: Just change "english" to "español", "français", etc.

Automated Blog Post Review and Multi-Platform Publishing Workflow with RSS Feeds Description This workflow automates the process of generating, reviewing, and publishing blog posts across multiple platforms, now enhanced with support for RSS Feeds as a content source. It streamlines the management of blog posts by fetching content from RSS Feeds, formatting, storing, reviewing, templating, and publishing to platforms like LinkedIn and WordPress. The workflow is split into three key flows: Initial Flow**: Fetches content from RSS Feeds, prepares and stores blog post data, sends a review email with approval/rejection links. Approval Flow**: Handles review actions via a webhook to update the status in Google Sheets. Status Update Flow**: Monitors status changes and publishes approved posts. Target Audience Content creators, bloggers, and digital marketers. Teams managing multi-platform content publishing. Users familiar with n8n, Google Sheets, LinkedIn, and RSS Feeds. Problem Solved Manually managing blog posts, especially when sourcing content from RSS Feeds, can be time-consuming and error-prone This workflow addresses: Content Sourcing**: Fetches blog posts from RSS Feeds for automated processing Content Formatting**: Automatically formats and stores blog posts. Review Process**: Simplifies approval with email notifications and webhook triggers. Multi-Platform Publishing**: Publishes to LinkedIn, WordPress and optionally Medium) with delays to avoid rate limits Status Tracking**: Tracks approval and publishing status in Google Sheets. Setup Instructions Prerequisites n8n Instance**: Ensure you have an active n8n instance RSS Feed URL**: Identify an RSS Feed URL (e.g., a blog’s feed like https://example.com/feed) Google Sheets**: Create a spreadsheet with columns: Title, Blogpost, Publication Date, Keywords, Status, Published, Featured Image, articleUrl, Rendered Blog. Sheet Name: Posts Initial Add a dropdown for Status: Pending, Approved, Rejected. Gmail Account**: For sending review and notification emails. LinkedIn Account**: For publishing posts (OAuth credentials needed). Optional**: WordPress.com or Medium account for additional publishing. Customization Guidance Below is a detailed breakdown of each flow and node, including setup instructions. 🔹 Initial Flow: Fetch from RSS Feeds, Prepare, and Send for Review. Purpose: Fetches blog posts from an RSS Feed, formats them, extracts images, stores data, and sends a review email. Fetch from RSS Feed Type: RSS Feed Purpose: Retrieves blog posts from an RSS Feed Configuration: URL: https://example.com/feed (replace with your RSS Feed URL) Limit: 1 (or adjust based on your needs) Setup: Ensure the RSS Feed URL is valid and accessible; test the node to verify it fetches posts Set Fields Type: Set Purpose: Maps RSS Feed data to blog post fields Setup: Adjust field mappings based on your RSS Feed’s structure Format Blog Post for Storage Type: Code Purpose: Cleans up the blog post content. Extract Featured Image Type: Code Purpose: Extracts or generates a featured image URL. Setup: Ensure originalHtml contains image data; otherwise, it uses a placeholder. Store Blog Posts Initial Type: Google Sheets Purpose: Stores initial blog post data Setup: Ensure Google Sheets credentials are set up and the spreadsheet has the required columns. Set Fields for Email Type: Set Purpose: Prepares fields for the review email. Setup: Replace https://your-n8n-instance with your n8n instance URL. Prepare Email HTML Type: Code Purpose: Generates HTML email content with conditional image display Setup: No additional configuration needed Notify for Review (Gmail) Type: Gmail Purpose: Sends a review email with approval/rejection links 🔹 Approval Flow: Handle Review Actions Purpose: Updates the blog post status based on approval/rejection Webhook Trigger Type: Webhook Purpose: Triggers on approval/rejection link clicks Configuration: HTTP Method: GET Path: approve-post Response Code: 200 Response Data: {"message": "Status updated"} Setup: Ensure the webhook URL matches the one in Set Fields for Email Find Row to Update Type: Google Sheets Purpose: Retrieves all rows to find the matching blog post Filter Row by Title Type: Code Purpose: Filters the row matching the blog post title Setup: No additional configuration needed Update Status on Approval Type: Google Sheets Purpose: Updates the status to Approved or Rejected 🔹 Status Update Flow: Publish Approved Posts Purpose: Monitors status changes and publishes approved posts Google Sheets Trigger (Fetch Row) Type: Google Sheets Trigger Purpose: Triggers when a row’s status is updated Configuration: Event: Update Sheet Name: Posts Initial Output Fields: title, status, published, featuredImage, articleUrl Setup: Ensure Google Sheets credentials are set up Router (Check Status) Type: Router Purpose: Routes based on status and published state Configuration: Route 1: Approved and Not Published Condition: status equals Approved AND published equals NO Route 2: Rejected Condition: status equals Rejected Route 3: Pending Condition: status equals Pending Setup: No additional configuration needed Apply Blog Template Store Blog Posts Final Type: Google Sheets Purpose: Stores the final HTML content Configuration: Operation: Update Row Setup: Ensure the Rendered Blog column exists Loop Over Blog Posts Type: Split in Batches Purpose: Processes each blog post individually Configuration: Default settings Setup: No additional configuration needed Delay Between Posts Type: Wait Purpose: Adds a delay to avoid rate limits Configuration: Wait Type: Delay Amount: 1 second Setup: Adjust delay as needed for LinkedIn rate limits Publish to LinkedIn Type: LinkedIn Purpose: Publishes the blog post to LinkedIn Configuration: Operation: Share Post Author: urn:li:person:YOUR_PERSONAL_URN Setup: Set up LinkedIn OAuth credentials and replace YOUR_PERSONAL_URN with your LinkedIn URN Update Published State Type: Google Sheets Purpose: Updates the published status Configuration: Operation: Update Row Setup: Ensure the Published column exists Notify Team Type: Gmail Purpose: Notifies the team of successful publishing Configuration: The blog post "{{ $json.title }}" has been successfully published Setup: Set up Gmail credentials; replace [Link] with the LinkedIn URL if captured Notify Rejection (Gmail) (Route 2) Type: Gmail Purpose: Notifies on rejection The blog post "{{ $json.title }}" has been rejected Suggestions: Rewrite with more engaging content, adjust keywords, or verify facts Please update the status in Google Sheets if you wish to revise and resubmit Setup: Set up Gmail credentials Wait for Status Update (Route 3) Type: Wait Purpose: Delays for status recheck Configuration: Wait Type: Delay Duration: 24h Setup: Adjust delay as needed Conclusion This workflow streamlines blog post management with RSS Feeds, making it ideal for busy content creators and teams. Customize it by adding more platforms adjusting delays, or enhancing notifications. Share your feedback in the n8n community to help others benefit from this automation.

🧠 Overview This n8n automation turns any RSS feed into a spoken podcast episode, using OpenAI for summarization and ElevenLabs for voice generation. The final audio is then sent straight to your Telegram for instant publishing or listening. 📌 Works with both self-hosted and cloud-based n8n instances. No-code podcasting made simple. 👥 Who is this for? Podcasters & creators who want to automate content News curators or newsletter writers Agencies turning articles into daily voice updates Anyone who wants to voice AI-generated summaries and distribute via Telegram 🚀 What this workflow automates 📡 Pulls the latest article from your chosen RSS feed 🧠 Uses OpenAI to summarize or rewrite the article 🗣️ Generates a natural-sounding podcast using ElevenLabs 📲 Sends the audio file to your Telegram inbox 🧰 What You’ll Need 🔗 RSS feed link (any source of fresh content) 🔑 ElevenLabs API key (for voice generation) 🧠 OpenAI API key (for summarization or rewriting) 💬 Telegram Bot Token & your personal Chat ID (to receive the audio) 🛠️ Setup Instructions Step 1: Get Your Chat ID & Telegram Bot Token Open Telegram Search for @BotFather Create a new bot → Copy the token Search for @userinfobot → Copy your chat ID Save both for use in the Telegram node Step 2: Create/Open an ElevenLabs Account Go to https://www.elevenlabs.io Copy your API key from the dashboard Choose your voice (the voice ID will be used in the workflow) Ensure your plan supports audio generation (free tier includes monthly usage) Step 3: Generate an OpenAI API Key Log in to https://platform.openai.com Generate your API key Use GPT-4 or GPT-3.5 for best results Step 4: Configure Credentials in n8n In n8n → Settings → Credentials, set up: OpenAI API → Add your key HTTP Header Auth → For ElevenLabs Telegram Bot → Add your token Step 5: Import and Configure the Workflow Go to n8n → Workflows → Import Upload your .json file In the RSS node, replace the default link with your own feed Update the ElevenLabs node with: Your API key Voice ID Update Telegram node with: Your bot token Your personal chat ID 🧩 Customization Tips Change the Feed Source Swap out the RSS feed URL to pull from different blogs, news sites, or content platforms. Control Script Style Edit the OpenAI prompt to: Make it more casual or formal Add a call-to-action or intro line Include a sign-off (e.g., “Thanks for listening!”) Use Different Voices In ElevenLabs, you can: Create a custom voice Choose one with a specific accent or tone Adjust stability or clarity for better results Add Distribution Channels Send the audio to: Email Notion Google Drive A podcast host with API support (e.g. Podbean, Buzzsprout) 🧪 Troubleshooting Problem Solution Audio not generating Check ElevenLabs voice ID and credit limits Telegram not sending Ensure bot token and chat ID are correct RSS not pulling content Verify feed URL and test in browser Summary is too short/long Adjust prompt or temperature in OpenAI node 📣 Getting Support n8n Docs ElevenLabs API Docs OpenAI API Reference n8n Community 💌 Need help or customization? Email: [email protected] 🌟 Enjoyed this template? Give it a ⭐ in the library and help creators automate their podcast workflow with AI and voice tech! “From RSS feed to voiced podcast in minutes — fully automated.”

Why? Have you ever updated your n8n instance, or moved from one instance to the other and lost all your workflows? I suggest NOT DOING THAT! Especially if you have very complex workflows that would take days to recreate. Make sure you have a backup process in place! How it works Get all workflows from an n8n instance using your n8n API Formats the workflows cleanly Creates a backup package Checks if target GitHub repository exists, if not creates it Uploads a manifest Uploads a readme Uploads your workflows as separate JSON files Sends a summary to your choice (Telegram or GMAIL) What it does Backs up all your workflows Splits them out into separate JSON files for each workflow Sends a notification What it doesn't do Does not back up credentials (not smart for security reasons) Does not delete old backups Requirements n8n n8n API setup with credentials stored in instance you are running this from GitHub user & API (with repository rights) setup (API key in Github, Credentials in n8n) Future Updates If I get requests for these features I would build them: Rolling backups (delete further back than 3 days) Logic to skip the backup if nothing changed

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Who is this for? This workflow is for restaurant owners, marketing managers, and any business owner who wants to automate the creation of high-quality, research-driven email newsletters. It's designed to save hours of manual work by leveraging AI to handle content generation, from initial idea to final send. If you want to consistently engage your customers with fresh, relevant content but lack the time for research and writing, this template is your all-in-one solution. What does this workflow do? This is a comprehensive, multi-agent system that automates the entire email marketing process. It begins with a simple prompt from you and ends with a polished newsletter sent to your Mailchimp subscribers. Initiates on a Schedule: A fully customizable Cron trigger starts the process by sending you a message on Telegram. Asks for Your Input: The Telegram bot asks you for a single topic for the upcoming newsletter (e.g., "healthy eating," "weekend specials," or "new cocktail menu"). Conducts AI-Powered Research: Once you reply, an AI agent researches your topic using Tavily, focusing on current industry trends, food culture, and customer interests to ensure your content is fresh and relevant. Plans the Content: The AI generates a complete table of contents for the newsletter, structuring it into engaging sections. Writes Each Section: A dedicated AI research team then writes detailed, engaging content for each section of the newsletter, weaving in your restaurant's unique brand voice. Assembles the Final Draft: The workflow aggregates all the generated sections into a complete newsletter draft, including a compelling subject line and a full body of text. Requests Final Approval: It sends the complete draft to you via Telegram for a final "Approved" or "Denied" confirmation. If you provide feedback, an AI editor will revise the draft. Sends to Mailchimp: Once approved, the workflow automatically creates a new campaign in Mailchimp and sends the final, polished email to your subscriber list. Setup To get this workflow running, you will need to configure a few credentials and settings. Set Up Credentials: In your n8n instance, add credentials for the following services: Telegram OpenAI Tavily Anthropic Mailchimp (using HTTP Basic Auth with any_string as the username and your Mailchimp API key as the password). Configure the Telegram Bot: Create a Telegram bot using BotFather and obtain its API token. Find your personal Chat ID by messaging a bot like @get_id_bot. In the HITL (Human in the Loop) Telegram node, insert your Chat ID. Configure Mailchimp: In the Create_Campaign HTTP Request node, find the recipients section and replace the placeholder list_id with your actual Mailchimp Audience ID. Customize the System Prompts: This is the most important step for personalization. Go into the AI Agent and OpenAI nodes (e.g., "Restaurant Newsletter Expert," "Newsletter Section Planner," "Restaurant Content Research Team"). In the system prompts, replace all instances of (insert restaurant name), (insert cuisine type), etc., with your own business details. This is where you inject your unique brand, menu, and voice into the AI. How to customize this workflow This template is powerful out of the box but is also designed to be highly flexible. Change the Schedule: Modify the Cron trigger to run at any interval you prefer (e.g., weekly, bi-weekly, or on specific days). Adjust the AI Models: You can easily swap the OpenAI or Anthropic models used in the workflow to different ones (e.g., change from GPT-4o-mini to GPT-4 Turbo) to balance cost and performance. Use a Different Notification Service: Replace the Telegram nodes with Slack, email, or another service for the approval process. Integrate a Different Email Platform: Adapt the final HTTP Request nodes to work with another email marketing provider like SendGrid, ConvertKit, or Brevo by changing the API endpoints and authentication. Refine the AI's Personality: The core of the workflow is in the system prompts. By editing the prompts in the AI nodes, you can completely change the tone, style, and output of the generated content to perfectly match your brand.

The FamilyFlow Assistant is your n8n-powered 🚀 companion designed to streamline daily parenting tasks, reduce mental load, and bring a bit more organization and fun into your family life. This versatile workflow automates reminders, generates helpful ideas, and provides gentle nudges to keep your household running smoothly. Why FamilyFlow Assistant? 🤔 Parenting is a demanding (and rewarding!) job. Juggling schedules, meals, routines, and remembering everything can be overwhelming. FamilyFlow Assistant aims to: Reduce Mental Clutter:** Offload common reminders and to-dos to an automated system. Enhance Organization:** Keep track of activities, appointments, and important checks. Spark Joy & Creativity:** Generate meal ideas, story starters, and positive thoughts. Promote Routine:** Help establish and maintain consistent morning and evening routines. Save Time:** Automate repetitive prompts and checks, freeing you up for what matters most. Core Features & Automations 🧩 This workflow bundle comes packed with several independent yet complementary automations: 📅 Daily & Weekly Organization: Activity & Appointment Reminders:** Get a daily heads-up on scheduled events for the family. Morning Routine Checklist:** Start the day right with a friendly checklist for kids (or parents!). Bedtime Routine Nudge:** A gentle reminder to begin the wind-down process. Evening “Did You Remember?” Scan:** A quick mental checklist for common end-of-day to-dos. Weekly “Plan Ahead” Prompt:** A Sunday reminder to review the upcoming week. School/Daycare Comms Check:** Prompts to check for important updates. 💡 Inspiration & Well-being: Meal Idea Generator:** Never wonder “what’s for dinner?” again (or at least, less often!). Positive Thought / Fun Fact Sender:** A little daily dose of brightness. Story Starter / Quick Activity Prompt:** Spark imagination or a quick family interaction. Weekly Wins & Gratitude Reminder:** Encourage reflection on positive moments. ⏱️ Optional Helpers: Screen Time Break Reminder:** (Disabled by default) A nudge for offline time. Getting Started: Setup & Customization 🛠️ Make FamilyFlow Assistant truly yours with these simple steps: Import the Workflow: Add the provided .json file to your n8n instance. Configure Credentials: Email: Set up your preferred email sending credential (e.g., SMTP, Gmail) in all “Email Send” nodes. You’ll likely use the same one for all. Personalize Content (Crucial!): Email Addresses: Update [email protected] to your actual email(s) in all Email nodes. Schedules & Activities: Edit the “Define Daily Schedules” (Set node) with your family’s actual events. Meal Ideas: Customize the mealIdeas array in the “Generate Meal Idea” (Function node). Checklists & Prompts: Tailor the text/HTML in Email nodes for morning/bedtime routines, check-ins, story starters, etc., to fit your family’s style. Positive Thoughts/Facts: Update the lists in the “Get Positive Thought/Fact” (Function node). Adjust Triggers (Cron Nodes): Modify the “Rule” in each Cron node to set the exact time and frequency for each automation. Activate Automations: The main workflow and most automations are inactive by default. Toggle the “Active” switch ON for the entire workflow or for individual automations/nodes you wish to use. Remember, the “Screen Time Break Reminder” is disabled by default; enable its Email node if desired. How Each Automation Works (Briefly) ⚙️ Each automation generally follows this pattern: TRIGGER: An event starts the flow (e.g., a scheduled time via Cron). PROCESS: Data is defined (e.g., list of activities, meal ideas) or generated (e.g., a random selection, a formatted message). RESPOND: An action is taken, typically sending an email with the relevant information or reminder. For instance, the “Daily Activity Reminder” uses a Cron trigger, a Set node to hold your schedule, a Function node to filter for today’s events, an IF node to check if there are any, and finally an Email node to send the reminder. Expanding Your Assistant 🚀 FamilyFlow Assistant is a great starting point. Consider these ideas to extend its capabilities: Integrate Calendars:** Connect to Google Calendar or Outlook Calendar to fetch events dynamically. Use Different Notifiers:** Send messages via Telegram, WhatsApp, Slack, or push notifications. Smart Home Integration:** If you have smart home devices, trigger lights or announcements for routines. Shared To-Do Lists:** Update a shared Todoist or Microsoft To Do list. Interactive Input:** Use n8n forms or Telegram commands to add events or trigger specific actions. Requirements 📋 An active n8n instance (self-hosted or cloud). Email sending credentials configured in n8n. A little time to customize the content to perfectly match your family’s needs! Embrace the flow and let your FamilyFlow Assistant help make parenting a little smoother!

The Ultimate Gmail Analysis and Visual Summarization Template This workflow showcases various useful Gmail search, filter, and AI categorization operations and generates a knowledge graph for your mail using the InfraNodus GraphRAG API, which you can use to reveal the main topics and blind spots in your correspondence. InfraNodus will then target those blind spots to generate interesting research questions for you and send the topical summary and insights via Telegram. You can also click the generated graph and explore the blind spots inside InfraNodus using the interactive visual interface: What is it useful for? Learn about advanced Gmail search, filtering, and AI categorization functions** that can be useful for your other workflows Analyze all your personal messages for the last week to get an overview of the main topics Analyze all your Sent messages to find recurrent topics and gaps and generate ideas based. on those gaps Generate ideas based on specific message filters (Personal, Promos, from a specific person, AI-defined criteria, e.g. urgency) Get an overview of an interaction with a specific person / company Get an overview of your notes Generate new ideas based on your correspondence on a certain topic (e.g. "business") Learn about various n8n nodes useful for email processing, filtering, and data conversion Never miss important topics, use AI filter to get notified of the urgent and important emails via Telegram How it works This template can be triggered in multiple ways: automatically in regular intervals (daily, weekly), manually in n8n, or via a private password-protected URL form where you can specify your search and filtering criteria When you start the workflow, you specify: your Gmail search filters (can be combined, e.g. after:2025/06/01 label:personal business to search for all emails received after 1 June 2025, filed in the Personal category containing the word "business". (optional, if empty, will retrieve all the emails or limited to the number you set in the Gmail node) Additional Gmail labels (e.g. SENT or CATEGORY_PERSONAL or your custom categories). Use the search filter for faster processing (e.g. prefer label:person to CATEGORY_PERSONAL, but labels can be useful for additional filtering for your search queries) (optional, if empty, will retrieve all the emails) AI filtering criteria** — set an additional classification criteria used to filter out the emails, e.g. "Only the urgent, personal emails" — in that case, AI classification node working with Google's Gemini AI will be activated and will only pass through the email based on the criteria you specify. Whether you want to build a text graph or a social graph — see the workflow for detailed explanation of each Use snippets of emails (default) or full text (for thorough analysis). We prefer snippets as it's faster and your graph context doesn't get biased towards longer emails this way. Once you set up your search parameters in Steps 1 and 2, the template will follow the following steps: Step 3 — retrieve Google emails that satisfy your filter criteria. Filter them by additional labels provided if applicable. Step 4 - if the user chooses to analyze full text, use additional Gmail node that retrieves the full text of the email message Step 5 — if AI filter rule is provided, use the AI Classifier node with Google Gemini Pro 2.5 model to classify the email based on the rule provided. Bypass if empty. Step 6 - format the text or the email snippets to add the sender meta-data and category and to prepare to submit to InfraNodus Step 7 - submit the data to the InfraNodus HTTP graphAndEntries endpoint and generate a knowledge graph Step 8 - access this graph via the graphAndAdvice endpoint) and generate a topical summary based on the GraphRAG representation and insight questions bridging the gaps identified. Send the results via a Telegram bot. We use Telegram, because it takes only 30 seconds to set up a bot with an API, unlike Discord or Slack, which is long and cumbersome to set up. You can also attach a Gmail send node and generate an email instead. How to use You need an InfraNodus GraphRAG API account and key to use this workflow. Create an InfraNodus account Get the API key at https://infranodus.com/api-access and create a Bearer authorization key for the InfraNodus HTTP nodes. Add this Authorization code in Steps 7 and 8 of the workflow. Come up with the name of the graph and change it in the HTTP InfraNodus nodes in the steps 7 and 8 and also in the Telegram nodes that send a link to the graph. For additional settings you can use in the HTTP InfraNodus nodes, see the InfraNodus access points page. Authorize your Gmail account for Steps 2 and 3 Gmail nodes. The easiest way to set it up is to open a free Google Console API account and to create an OAuth access point for n8n. You can then reuse it with other Google services like Google Sheets, Drive, etc. So it's a useful thing to have in general. Set up the Gemini AI API key using the instructions in the Step 5 Gemini AI node. Set up the Telegram node bot for the Step 8. It takes only 30 seconds: just go to @botfather and type in /newbot and you'll have an API key ready. To get the conversation ID, follow the n8n / Telegram instructions in the node itself. Once everything is ready, try to run the default automated workflow to test if everything works well, then use the Form for playing around with specific filters that you may find useful. Requirements An InfraNodus account and API key An Google Cloud API OAuth client and key for Gmail access A Gemini AI API key A Telegram bot API key FAQ What's the best search query to use? I personally like starting with analyzing the messages Gmail tags as "personal" from the last week (using the after:2025/05/28 label:personal search query) using the social graph settings. It helps me see who I interacted with, what it was about, and gives me a good bird's eye view into my last week's interactions, helping me see if I didn't miss anything. I also find it useful to analyze the sent messages (using the after:2025/05/28 label:sent search filter or SENT category filter) as it helps me see what I was writing about recently and understand some recurrent topics and gaps in my interactions. Finally, I also like to analyze notes (label:notes) or specific correspondence (from:[email protected]) to get an overview and find gaps in the conversations. Why use InfraNodus and not an AI summarization module? You probably get a lot of spam, so your AI will get overwhelmed with the content that's not really useful. The InfraNodus graph helps you see the important patterns and discover what's missing by focusing on the gaps. You can use the interactive graph to quickly remove the stuff you don't need and to focus on the most relevant topics and conversations. Customizing this workflow You can connect a Gmail node instead of the Telegram one if you prefer to receive notifications directly by email. I don't like using Slack and Discord because their bots are too difficult to set up and take too long. Check out the complete setup guide for this workflow at https://support.noduslabs.com/hc/en-us/articles/20394884531996-Build-a-Knowledge-Graph-and-Extract-Insights-from-Gmail-Emails-with-n8n-and-InfraNodus with a video tutorial coming soon and the links to other n8n workflows. Check our other n8n workflows at https://n8n.io/creators/infranodus/ for useful content gap analysis, expert panel, and marketing, and research workflows that utilize GraphRAG for better AI generation. Finally, check out https://infranodus.com to learn more about our network analysis technology used to build knowledge graphs from text.

This n8n workflow provides a robust error handling and notification system for your n8n workflows. When an error occurs, it automatically logs the error details to Google Sheets, sends a notification to a Telegram channel, and dispatches an email alert, ensuring you're immediately aware of any issues. How it works Error Trigger:** The workflow is activated whenever an error occurs in another n8n workflow. Log Error (Google Sheets):** Error details (e.g., workflow name, error message, timestamp) are appended to a specified Google Sheet, creating a centralized log for all errors. Edit Fields (Manual Configuration):** This node allows you to manually set the Telegram chat ID and recipient email for notifications. Notify in channel (Telegram):** An error notification containing relevant details is sent to your configured Telegram channel. Send email (Gmail):** An email alert with comprehensive error information is sent to the specified recipient. Set up steps This setup will take approximately 10-15 minutes. Download the workflow: Download this workflow and import it into your n8n instance. Configure the Error Trigger: This trigger will automatically activate when an error occurs in any workflow. Make sure you set this workflow as the "Error Workflow" inside the workflows where you want to be alerted. Configure Log error (Google Sheets): Connect your Google Sheets account credentials. Specify the Google Sheet ID and the sheet name where you want to log the errors. Ensure the sheet has appropriate headers (e.g., "Timestamp", "Workflow Name", "Error Message", "Error Details") to receive the data. Configure Edit Fields: In the "Edit Fields" node, manually enter your Telegram chat ID. This is the ID of the chat or channel where you want to receive Telegram notifications. Insert the recipient's email address where you want to receive email alerts. Configure Notify in channel (Telegram): Connect your Telegram account credentials. Ensure the "Chat ID" field is correctly linked to the output from the "Edit Fields" node. Configure Send email (Gmail): Connect your Gmail account credentials. Ensure the "To" email address is correctly linked to the output from the "Edit Fields" node. Customize the subject and body of the email to include relevant error information from the "Error Trigger" node. Test the workflow: To test, you can intentionally create an error in another simple n8n workflow. This error workflow should then trigger this error handling workflow, and you can verify if the log is updated, Telegram message is sent, and email is received. Make sure that the workflow you are testing has the "Error Workflow" selected in the workflow's settings. Requirements n8n instance:** An active n8n instance (self-hosted or cloud). Google Account:** A Google account with access to Google Sheets. Telegram Account:** A Telegram account and a chat/channel ID for notifications. Gmail Account:** A Gmail account to send email alerts. Need help? Feel free to contact us at 1 Node. Get instant access to a library of free resources we created.

🔧 Setup Guide - Hiring Bot Workflow 📋 Prerequisites Before importing this workflow, make sure you have: ✅ n8n Instance (cloud or self-hosted) ✅ Telegram Bot Token (from @BotFather) ✅ OpenAI API Key (with GPT-4 Vision access) ✅ Gmail Account (with OAuth setup) ✅ Google Drive (to store your resume) ✅ Redis Instance (free tier available at Redis Cloud) 🚀 Step-by-Step Setup 1️⃣ Upload Your Resume to OpenAI First, you need to upload your resume to OpenAI's Files API: Upload your resume to OpenAI curl https://api.openai.com/v1/files \ -H "Authorization: Bearer YOUR_OPENAI_API_KEY" \ -F purpose="assistants" \ -F file="@/path/to/your/resume.pdf" Important: Save the file_id from the response (looks like file-xxxxxxxxxxxxx) Alternative: Use OpenAI Playground or Python: from openai import OpenAI client = OpenAI(api_key="YOUR_API_KEY") with open("resume.pdf", "rb") as file: response = client.files.create(file=file, purpose="assistants") print(f"File ID: {response.id}") 2️⃣ Upload Your Resume to Google Drive Go to Google Drive Upload your resume PDF Right-click → "Get link" → Copy the file ID from URL URL format: https://drive.google.com/file/d/FILE_ID_HERE/view Example ID: 1h79U8IFtI2dp_OBtnyhdGaarWpKb9qq9 3️⃣ Create a Telegram Bot Open Telegram and message @BotFather Send /newbot Choose a name and username Save the Bot Token (looks like 123456789:ABCdefGHIjklMNOpqrsTUVwxyz) (Optional) Set bot commands: /start - Start the bot /help - Get help 4️⃣ Set Up Redis Option A: Redis Cloud (Recommended - Free) Go to Redis Cloud Create a free account Create a database Note: Host, Port, Password Option B: Local Redis Docker docker run -d -p 6379:6379 redis:latest Or via package manager sudo apt-get install redis-server 5️⃣ Import the Workflow to n8n Open n8n Click "+" → "Import from File" Select Hiring_Bot_Anonymized.json Workflow will import with placeholder values 6️⃣ Configure Credentials A. Telegram Bot Credentials In n8n, go to Credentials → Create New Select "Telegram API" Enter your Bot Token from Step 3 Test & Save B. OpenAI API Credentials Go to Credentials → Create New Select "OpenAI API" Enter your OpenAI API Key Test & Save C. Redis Credentials Go to Credentials → Create New Select "Redis" Enter: Host: Your Redis host Port: 6379 (default) Password: Your Redis password Test & Save D. Gmail Credentials Go to Credentials → Create New Select "Gmail OAuth2 API" Follow OAuth setup flow Authorize n8n to access Gmail Test & Save E. Google Drive Credentials Go to Credentials → Create New Select "Google Drive OAuth2 API" Follow OAuth setup flow Authorize n8n to access Drive Test & Save 7️⃣ Update Node Values A. Update OpenAI File ID in "PayloadForReply" Node Double-click the "PayloadForReply" node Find this line in the code: const resumeFileId = "YOUR_OPENAI_FILE_ID_HERE"; Replace with your actual OpenAI file ID from Step 1: const resumeFileId = "file-xxxxxxxxxxxxx"; Save the node B. Update Google Drive File ID (Both "Download Resume" Nodes) There are TWO nodes that need updating: Node 1: "Download Resume" Double-click the node In the "File ID" field, click "Expression" Replace YOUR_GOOGLE_DRIVE_FILE_ID with your actual ID Update "Cached Result Name" to your resume filename Save Node 2: "Download Resume1" (same process) Double-click the node Update File ID Update filename Save 8️⃣ Assign Credentials to Nodes After importing, you need to assign your credentials to each node: Nodes that need credentials: | Node Name | Credential Type | |-----------|----------------| | Telegram Trigger | Telegram API | | Generating Reply | OpenAI API | | Store AI Reply | Redis | | GetValues | Redis | | Download Resume | Google Drive OAuth2 | | Download Resume1 | Google Drive OAuth2 | | Schedule Email | Gmail OAuth2 | | SendConfirmation | Telegram API | | Send a message | Telegram API | | Edit a text message | Telegram API | | Send a text message | Telegram API | | Send a chat action | Telegram API | How to assign: Click on each node In the "Credentials" section, select your saved credential Save the node 🧪 Testing the Workflow 1️⃣ Activate the Workflow Click the "Active" toggle in the top-right Workflow should now be listening for Telegram messages 2️⃣ Test with a Job Post Find a job post online (LinkedIn, Indeed, etc.) Take a screenshot Send it to your Telegram bot Bot should respond with: "Analyzing job post..." (typing indicator) Full email draft with confirmation button 3️⃣ Test Email Sending Click "Send The Email" button Check Gmail to verify email was sent Check if resume was attached 🐛 Troubleshooting Issue: "No binary image found" Solution:** Make sure you're sending an image file, not a document Issue: "Invalid resume file_id" Solution:** Check OpenAI file_id format (starts with file-) Verify file was uploaded successfully Make sure you updated the code in PayloadForReply node Issue: "Failed to parse model JSON" Solution:** Check OpenAI API quota/limits Verify model name is correct (gpt-5.2) Check if image is readable Issue: Gmail not sending Solution:** Re-authenticate Gmail OAuth Check Gmail permissions Verify "attachments" field is set to "Resume" Issue: Redis connection failed Solution:** Test Redis connection in credentials Check firewall rules Verify host/port/password Issue: Telegram webhook not working Solution:** Deactivate and reactivate workflow Check Telegram bot token is valid Make sure bot is not blocked 🔐 Security Best Practices Never share your credentials - Keep API keys private Use environment variables in n8n for sensitive data Set up Redis password - Don't use default settings Limit OAuth scopes - Only grant necessary permissions Rotate API keys regularly Monitor usage - Check for unexpected API calls 🎨 Customization Ideas Change AI Model In the PayloadForReply node, update: const MODEL = "gpt-5.2"; // Change to gpt-4, claude-3-opus, etc. Adjust Email Length Modify the system prompt: // From: Email body: ~120–180 words unless INSIGHTS specify otherwise. // To: Email body: ~100–150 words for concise applications. Add More Languages Update language detection logic in the system prompt to support more languages. Custom Job Filtering Edit the system prompt to target specific roles: // From: Only pick ONE job offer to process — the one most clearly related to Data roles // To: Only pick ONE job offer to process — the one most clearly related to [YOUR FIELD] Add Follow-up Reminders Add a "Wait" node after email sends to schedule a reminder after 7 days. 📊 Workflow Structure Telegram Input ↓ Switch (Route by type) ↓ ├─ New Job Post │ ↓ │ Send Chat Action (typing...) │ ↓ │ PayloadForReply (Build AI request) │ ↓ │ Generating Reply (Call OpenAI) │ ↓ │ FormatAiReply (Parse JSON) │ ↓ │ Store AI Reply (Redis cache) │ ↓ │ SendConfirmation (Show preview) │ └─ Callback (User clicked "Send") ↓ GetValues (Fetch from Redis) ↓ Format Response ↓ Download Resume (from Drive) ↓ ├─ Path A: Immediate Send │ ↓ │ Send Confirmation Message │ ↓ │ Edit Message (update status) │ └─ Path B: Scheduled Send ↓ Wait (10 seconds) ↓ Download Resume Again ↓ Schedule Email (Gmail) ↓ Send Success Message 💡 Tips for Best Results High-Quality Resume: Upload a well-formatted PDF resume Clear Screenshots: Take clear, readable job post screenshots Use Captions: Add instructions via Telegram captions Example: "make it more casual" Example: "send to [email protected]" Review Before Sending: Always read the draft before clicking send Update Resume Regularly: Keep your Google Drive resume current Test First: Try with a few test jobs before mass applying 🆘 Need Help? 📚 n8n Documentation 💬 n8n Community Forum 📺 n8n YouTube Channel 🤖 OpenAI Documentation 📱 Telegram Bot API Docs 📝 Checklist Use this checklist to verify your setup: [ ] OpenAI resume file uploaded (got file_id) [ ] Google Drive resume uploaded (got file ID) [ ] Telegram bot created (got bot token) [ ] Redis instance created (got credentials) [ ] All n8n credentials created and tested [ ] PayloadForReply node updated with OpenAI file_id [ ] Both Download Resume nodes updated with Drive file_id [ ] All nodes have credentials assigned [ ] Workflow activated [ ] Test message sent successfully [ ] Test email received successfully 🎉 You're all set! Start applying to jobs in 10 seconds! Made with ❤️ and n8n

Tags: Logistics, Supply Chain, Warehouse Operations, Paperless processes, Quality Management Context Hi! I’m Samir — Supply Chain Engineer, Data Scientist based in Paris, and founder of LogiGreen. > Let us use n8n to help small companies digitalise their logistics and supply chain! This workflow helps warehouse operators generate a complete damage report without needing to write anything manually. In warehouse operations, damaged pallets must be reported quickly and consistently. You can automate the entire process using AI to analyse photos of the damages. 📬 For business inquiries, you can find me on LinkedIn Example of damage report The process starts with instructions sent with the operator: A photo of the damaged pallets is shared with the bot: A complete report is generated and sent by email: 🎥 Tutorial A complete tutorial (with explanations of every node) is available on YouTube: Who is this template for? This template is ideal for companies with limited IT ressources: Warehouse operators** who need a fast reporting tool Quality teams** who want consistent and structured reports 3PLs and logistics providers** looking to digitalise damage claims Manufacturers and retailers** with high inbound pallet volumes Anyone using Telegram** on the warehouse floor for quick interactions What does this workflow do? This workflow acts as an AI-powered damaged goods reporting assistant using Telegram, OpenAI Vision and Gmail. A operator sends a picture of the damaged pallet via Telegram. The workflow downloads the image and sends it to GPT-4o for damage analysis. The bot replies and asks for a photo of the pallet barcode. The barcode picture is processed by GPT-4o Mini to extract the pallet number. The workflow combines both results (damage analysis + pallet ID). It generates an HTML email report with: damage summary, observed issues, severity level and recommended actions The report is automatically sent via Gmail to the configured recipient. The operator receives a confirmation message in Telegram. The processes does not require any data input form the operator, only to take pictures! Next Steps Before running the workflow, follow the sticky notes and configure: Connect your Telegram Bot API Add your OpenAI API Key in the AI nodes Connect your Gmail credentials Update the recipient email in the “Send Report by Email” node Submitted: 20 November 2025 Template designed with n8n version 1.116.2

Promo Seeker automatically finds, verifies, and delivers active promo codes to users via Telegram or email using SerpAPI + Gemini (OpenRouter). Saves hours of manual searching and deduplicates results into an n8n Data Table for fast reuse. Why Use This Workflow? Time Savings: Reduces manual promo hunting from 2 hours to 5 minutes per query. Cost Reduction: Cuts reliance on paid scraping tools or manual services — potential savings of $50–$200/month. Error Prevention: Cross-references sources and enforces a 30‑day recency filter to reduce expired-code hits by ~60% vs single-source checks. Scalability: Handles hundreds of queries per day with Data Table upserts and optional scheduling for continuous discovery. Ideal For Marketing / Growth Managers:** Quickly discover competitor or partner discounts to promote in campaigns. Customer Support / Operations:** Respond to user requests with verified promo codes via Telegram or email. Affiliate / Content Teams:** Aggregate and maintain a clean promo feed for newsletters or site widgets. How It Works Trigger: Incoming request via Webhook, Telegram message, Google Form submission, or scheduled run. Data Collection: The LangChain agent uses SerpAPI search results and Gemini (OpenRouter) to locate recent promo codes. Processing: Filter for recency (last 30 days), extract code, value, terms, and expiry. Intelligence Layer: Gemini 2.5 Pro (OpenRouter) + LangChain agent structure and verify results, outputting a standardized JSON. Output & Delivery: If a code exists in the Data Table, notify the requester via Telegram and Gmail; otherwise, return results and upsert them into the Data Table. Storage & Logging: Results stored/upserted in an n8n Data Table to prevent duplicates and enable fast lookups. Setup Guide Prerequisites | Requirement | Type | Purpose | |-------------|------|---------| | n8n instance | Essential | Execute the workflow — import JSON to your n8n instance | | SerpAPI account | Essential | Web search results for promo code discovery | | OpenRouter (Gemini) account | Essential | Language model (Gemini 2.5 Pro) for extraction and verification | | Telegram Bot (BotFather) | Essential | Receive queries and send promo notifications | | Gmail OAuth2 | Essential | Send rich email notifications | | n8n Data Tables | Essential | Store and deduplicate promo code records | Get your n8n instance here: n8n instance — import the JSON and begin configuration. (Repeat link for convenience) n8n instance Installation Steps Import the JSON workflow into your n8n instance. Configure credentials (use n8n's Credentials UI — do NOT paste keys into nodes): SerpAPI: paste your SerpAPI API Key from your SerpAPI dashboard. OpenRouter API: paste your OpenRouter API Key (for Gemini 2.5 Pro). Telegram API: create bot via @BotFather, then add Bot Token to Telegram credentials. Gmail OAuth2: use n8n's Gmail OAuth2 credential flow and authorize the account. Update environment-specific values: Webhook path: /v1/promo-seeker (configured in the Webhook node) or replace with your preferred path. Data Table ID: point to your own Data Table Form/webhook recipient fields (email/chatId mappings). Customize settings: Adjust the LangChain agent prompt (Promo Seeker Agent) for different recency windows or regional focus. Change max results/limit on the Data Table node (default limit = 3). Test execution: Trigger via Telegram or a POST to the webhook with sample payload: { "platform":"example.com", "email":"[email protected]" } Confirm notifications arrive and Data Table rows are upserted. Technical Details Core Nodes | Node | Purpose | Key Configuration | |------|---------|-------------------| | SerpAPI | Fetch web search results | Provide credential; adjust search params in agent prompt | | Gemini 2.5Pro (OpenRouter) | Extract & verify promo details | Use OpenRouter credential; model google/gemini-2.5-pro | | Promo Seeker Agent (LangChain) | Orchestrates search + parsing | System prompt enforces 30‑day recency & result format | | Structured Output Parser | Validates agent output | JSON schema example for platform/code/value/terms/validUntil | | Data Table (Get row(s)) | Lookup existing promos | Filters by platform; limit = 3 | | If (Code Exist?) | Branching logic | Checks existence of platform field | | Data Table (Upsert row(s)) | Insert or update promo | Mapping from agent output to Data Table columns | | Telegram Trigger / Telegram | Receive queries & notify users | Webhook-based trigger; parse_mode = HTML for messages | | Gmail | Send rich HTML emails | Uses Gmail OAuth2 credential | | Webhook / Form Trigger | Alternate inputs | Webhook path /v1/promo-seeker and Form trigger for manual submissions | Workflow Logic On trigger, the Platform Set node normalizes the incoming query and receiver. Get row(s) checks Data Table for existing promos. If found: notify via Telegram and send Gmail (email template included). If not found: the Promo Seeker Agent runs SerpAPI searches, parses structured output, then Upsert row(s) saves results and notifications are sent. Structured Output Parser enforces correct JSON to avoid bad upserts. Customization Options Basic Adjustments Recency window: change the agent prompt to 7/14/30 days. Result limit: increase Data Table Get limit or change Upsert batch size. Advanced Enhancements Add Slack or Microsoft Teams notifications (moderate complexity). Add caching layer (Redis) to reduce repeated SerpAPI calls (advanced). Parallelize searches across multiple search engines (higher API usage & complexity). Performance & Optimization | Metric | Expected Performance | Optimization Tips | |--------|----------------------|-------------------| | Execution time | 8–30s per new search (depends on SerpAPI + LM response) | Reduce SerpAPI page depth; cache recent results | | API calls | 3–10 SerpAPI calls per complex query | Batch queries; use higher-quality search params | | Error handling | Agent retries on malformed output | Use retry nodes and set onError strategy for downstream nodes | Troubleshooting | Problem | Cause | Solution | |---------|-------|----------| | No results returned | Query too vague or rate-limited API | Improve query specificity; check SerpAPI quota | | Gmail send fails | OAuth scope not granted or token expired | Reconnect Gmail OAuth2 credential in n8n | | Telegram webhook not firing | Incorrect bot token or webhook setup | Recreate Telegram credential and check bot permissions | | Duplicate rows | Upsert mapping mismatch | Ensure promoCode mapping in Upsert matches structured output | | Agent returns malformed JSON | LM prompt too permissive | Tighten the agent system prompt and validate with Structured Output Parser | Created by: khaisa Studio Category: Marketing Automation Tags: promo-codes, coupons, serpapi, telegram, gmail, openrouter, data-tables Need custom workflows or help adapting this template? 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This n8n workflow leverages the power of AI and automation to streamline Pipedrive's CRM operations using natural language commands. It allows you to interact with your Deals, Leads, Persons, and Organizations simply by sending a message. How it Works The workflow initiates the process by sending the incoming message to an AI Agent. The AI Agent is powered by Google Gemini Chat Model and utilizing n8n's Simple Memory to maintain context, interprets the natural language command. Based on the interpreted command, the AI Agent instructs the MCP Client node to perform specific actions. The MCP Client then interacts with various nodes from Pipedrive designed to manage Deals, Leads, Persons, and Organizations within your CRM. These nodes can perform actions like creating, getting, updating, or searching for data in each category. Finally, a Gmail node sends a summary compiling the actions executed. Set Up Steps Set up your MCP Client:** Paste the MCP URL from your MCP Trigger node into the MCP Client node. Configure the AI Agent:** Connect your Google Gemini Chat Model credentials or your desired LLM. Configure Pipedrive:** The individual nodes for Deals, Leads, Persons, and Organizations will need to be connected to your specific CRM. Add your Oath credentials for Pipedrive by creating a private app. Configuring each specific node** (Create Deal, Get Lead, Update Person, Search Organization, etc.) to perform the desired action. Configure Send Summary:** Set up the Gmail node to send the summary email. Benefits Significant Time Saving:** Automates data entry, retrieval, and updates in your CRM, freeing up valuable time for sales teams and managers. Increased Efficiency:** Perform multiple CRM actions with a single natural language command. Simplified CRM Interaction:** Interact with your CRM using natural language instead of navigating complex interfaces. Reduced Errors:** Automation minimizes manual data entry errors. Suggested Enhancements Integrate More CRM Operations:** Add nodes for additional CRM functionalities like logging activities, managing tasks, or working with other modules and tools. Connect to Other Tools:** Integrate with other sales or marketing tools to create a more comprehensive workflow. Advanced AI Capabilities:** Explore fine-tuning the AI model for better understanding of specific industry jargon or complex requests. Should you add more nodes and tools, you might want to insert a specific prompt to the AI agent to give more context about the tools and actions to perform. User Management and Permissions:** Customize the private app's permissions on your Pipedrive account to limit access. Error Handling and Notifications:** Add more robust error handling and notification systems to be alerted if a workflow run fails. Need help? Feel free to contact us at 1 Node. Get instant access to a library of free resources we created.

Automatically clean up your Gmail inbox by deleting unwanted emails, validated by Gemini AI. Ideal for anyone tired of manual inbox cleanup, this workflow helps you save time while staying in control, with full transparency via Telegram alerts. How it works Scans Gmail inbox in adjustable 2-week batches Uses Gemini AI to decide if an email should be deleted or skipped Applies a label to skipped emails to avoid rechecking in future runs Deletes unwanted emails and sends a Telegram message with the AI's reasoning Also notifies on skipped emails, with explanation included Set up steps Connect your Gmail, Gemini AI, and Telegram accounts Adjust the AI baseline to control sensitivity (e.g. how strict the filtering should be) Set your batch range (default: last 2 weeks, adjustable) Define your Telegram chat/channel for notifications Note: Thanks to n8n's modular design, you can easily switch Gemini for another AI model (like OpenAI, Claude, etc.) or replace Telegram with Discord, Slack, or even email, no code changes needed, just swap the nodes.

SSL Expiry Alert System Who is this for? This workflow is ideal for administrators or IT professionals responsible for monitoring SSL certificates of multiple websites to ensure they do not expire unexpectedly. Problem SSL certificates play a crucial role in ensuring secure communication over the internet. However, if not monitored closely, they can expire, leading to potential security risks and service disruption. This workflow helps in proactively monitoring SSL certificate expiry dates. Functionality Pulls URLs to monitor from a Google Sheet. Checks SSL certificates using SSL-Checker.io. Updates Google Sheet with SSL details such as expiry date and certificate status. Sends email alerts for SSL certificates nearing expiry (<30 days) or invalid certificates. Setup Clone the provided Google Sheet and update the Google Sheet URL in the "URLs to Monitor" node. Set up Google Sheets and Gmail credentials in n8n. Configure the Discourse Trigger for weekly monitoring. Customize email/telegram/ntfy alert settings as needed. Customization Modify the frequency of monitoring by adjusting the trigger interval in the "Weekly Trigger" node. Customize email content and recipients in the "Send Alert Email" node. Extend functionality by adding additional checks or actions based on SSL certificate status. Note Ensure proper authentication and authorization for accessing Google Sheets, SSL-Checker.io, and Gmail accounts within the workflow.

This workflow automatically forwards incoming Gmail emails to a Telegram chat only if the email subject contains specific keywords (like "Urgent" or "Server Down"). The workflow extracts key details such as the sender, subject, and message body, and sends them as a formatted message to a specified Telegram chat. This is useful for real-time notifications, security alerts, or monitoring important emails directly from Telegram — filtering out unnecessary emails. Prerequisites: Before setting up the workflow, ensure the following: The Gmail API should be enabled. Create a bot using @BotFather and obtain the API key. Retrieve the telegram Chat ID (for personal messages or group messages). Set up OAuth2 for Gmail and use the Bot Token for Telegram. Customisation Options : Modify the subject keywords in the IF Node to change the filtering criteria. Customize how the email details appear in Telegram (bold subject, italic body, etc.). Extend the workflow to include email attachments in Telegram. Steps : Step 1: Gmail Trigger Node (On Message Received) Select "Gmail Trigger" and add it to the workflow. Authenticate with your Google Account. Set Trigger Event to "Message Received". (Optional) Add filters for specific senders, labels, or subjects. Click "Execute Node" to test the connection. Click "Save". Step 2: IF Node (Conditional Filtering) Add an "IF" Node after the Gmail Trigger. Configure the condition to check if the email subject contains specific keywords (e.g., "Urgent", "Server Down", "Alert"). If the condition is true, proceed to the next step. If false, you can stop or route it elsewhere (optional). Step 3: Telegram Node (Send Message Action) Click "Add Node" and search for Telegram. Select "Send Message" as the action. Authenticate using your Telegram Bot Token. Set the Chat ID (personal or group chat). Format the message using email details received from the email trigger node and set the message in text. Steps 4. Connect & Test the Workflow Link Gmail Trigger → if node → Telegram Send Message. Save and execute the workflow manually. Send a test email to your Gmail account. Verify if the email details appear in your Telegram chat. About the Creator, WeblineIndia This workflow is created by the Agentic business process automation developers at WeblineIndia. We build automation and AI-driven tools that make life easier for your team. If you’re looking to hire dedicated developers who can customize workflows around your business, we’re just a click away.

📄✨ Easy WordPress Content Creation from PDF Docs + Human in the Loop Gmail This n8n workflow automates the process of transforming PDF documents into engaging, SEO-friendly WordPress blog posts. It incorporates AI-powered text analysis, automatic image generation, and a human review step to ensure quality before publishing. 🚀 How It Works 🗂️ PDF Upload & Text Extraction Users upload a PDF document through a form trigger. The workflow extracts text from the uploaded file, ensuring compatibility with supported formats. 🤖 AI-Powered Blog Post Generation The extracted text is analyzed by an AI model (GPT-based) to create a structured blog post. The AI generates: A captivating SEO-friendly title. Well-formatted HTML content, including an introduction, chapters with subheadings, and a conclusion. 🎨 Image Creation & Integration An image is generated using Pollinations.ai based on the blog post title. The vibrant image is uploaded to WordPress and set as the featured image for the post. 📝 WordPress Draft Creation A draft blog post is created on WordPress with the AI-generated title, content, and featured image. ✅ Human-in-the-Loop Approval The draft content is sent via Gmail to a reviewer for manual approval. If approved, the post is published on WordPress. If not, an error message is sent for troubleshooting. 📢 Multi-Channel Notifications Once published, notifications are sent via Gmail and Telegram to relevant stakeholders. 🔧 Setup Steps 🔑 Configure API Credentials Set up API connections for: OpenAI (for AI content generation). WordPress (for post creation and media uploads). Gmail (for sending approval emails). Telegram (for notifications). imgbb (for saving blog image). ⚙️ Customize Workflow Parameters Adjust the AI prompt to match your desired blog structure and tone. Modify the image generation parameters to align with your branding needs. 🧪 Test & Deploy Test the workflow with sample PDFs to ensure: Accurate text extraction. Proper formatting of generated content. Seamless approval and publishing processes. This workflow streamlines content creation while maintaining quality control through human oversight, making it an ideal solution for efficient blog management! 🎉

This workflow creates an automated system for monitoring and receiving notifications about new videos from your favorite YouTube channels through RSS feeds, with customizable email and Telegram notifications. 🌟 Key Features 📡 RSS Feed Management Accepts custom YouTube channel IDs or uses default channels Automatically creates RSS feeds for each YouTube channel Monitors channels for new video uploads Labels and filters recent videos within a 3-day window (change this as required) 📨 Multi-Channel Notification System Sends Telegram notifications with video thumbnails and links Delivers customized email notifications in two formats: Individual emails for each new video Single digest email containing all new videos ⚙️ Content Processing Fetches detailed video information using YouTube API Creates responsive HTML email templates with video previews Includes video thumbnails, titles, descriptions, and direct links Maintains professional formatting across different email clients 🛠️ Setup Requirements 🔑 API Configuration YouTube Data API credentials Gmail account for sending notifications Telegram bot token and chat ID OpenAI API key for content processing 📋 Channel Management Add YouTube channel IDs through form input Configure default channel list Set notification preferences Adjust monitoring schedule This workflow is perfect for content creators, marketers, or anyone wanting to stay updated with their favorite YouTube channels through automated, professionally formatted notifications delivered via email and Telegram.

This n8n workflow is designed to automate the aggregation, processing, and reporting of community statistics related to n8n creators and workflows. Its primary purpose is to generate insightful reports that highlight top contributors, popular workflows, and key trends within the n8n ecosystem. Here's how it works and why it's important: How It Works Data Retrieval: The workflow fetches JSON data files from a GitHub repository containing statistics about creators and workflows. It uses HTTP requests to access these files dynamically based on pre-defined global variables. Data Processing: The data is parsed into separate streams for creators and workflows. It processes the data to identify key metrics such as unique weekly and monthly inserters/visitors. Ranking and Filtering: The workflow sorts creators by their weekly inserts and workflows by their popularity. It selects the top 10 creators and top 50 workflows for detailed analysis. Report Generation: Using AI tools like GPT-4 or Google Gemini, the workflow generates a Markdown report summarizing trends, contributors, and workflow statistics. The report includes tables with detailed metrics (e.g., unique visitors, inserters) and insights into why certain workflows are popular. Distribution: The report is saved locally or uploaded to Google Drive. It can also be shared via email or Telegram for broader accessibility. Automation: A schedule trigger ensures the workflow runs daily or as needed, keeping the reports up-to-date. Why It's Important Community Insights**: This workflow provides actionable insights into the n8n community by identifying impactful contributors and popular workflows. This fosters collaboration and innovation within the ecosystem. Time Efficiency**: By automating data collection, processing, and reporting, it saves significant time and effort for community managers or administrators. Recognition of Contributors**: Highlighting top creators encourages engagement and recognizes individuals driving value in the community. Trend Analysis**: The workflow helps uncover patterns in usage, enabling better decision-making for platform improvements or feature prioritization. Scalability**: With its modular design, this workflow can be easily adapted to include additional metrics or integrate with other tools.