Gmail and Todoist integration

Who is it for? If you are getting a lot of emails into your Gmail inbox, then probably some of those can be solved easly by replying or by doing specific short tasks. But analyzing whole email thread content just to catch up with multiple threads can be very wasteful. So by using AI you can actually get simple propositions of what should be done before closing this specific email and actual proposed answer to that email. This is especially useful if you need to do some actions before replying to email. In that case you can simply assign task to specific person, await until it's done, copy-paste AI answer when it's done, and close. Another good use would be if on one inbox there are working multiple people. It can make the process much more streamlined. How It Works? Script runs on your selected trigger. If you are using section "Read and Star", then you may use "Email Trigger". Automation is looking for exiting open Todoist tasks, that have the same title as email If task does not exist, then we are asking AI to analyze thread and give output that is Todoist-API-ready: having summary of email content having proposed actions to be taken having proposed answer to this email If email was unstarred for some reason but task was not closed, then task is being closed automatically. Script FOR PURPOSE is not trying to unstar messagess which have closed tasks, because this could lead to some inconsistencies. How to set up? Select and setup your triggers, depending on your needs Setup connections using N8N instructions. You will need: Gmail Todoist AI (in this workflow OpenAI is used) (Optional) Remove "Read and Star" section if you don't want tasks automatically read and starred. (Optional) Adjust AI node - especially useful if you want to use different model or have response in different language NOTE Chat does not heave memory attached on purpose. The purpose is that it should analyze each inbox message separately, not in thread. When using memory, it can get lost easily. NOTE2 You might want to adjust limits on nodes "Get Unread From Inbox", "Get Starred From Inbox" and "Get Open Tasks", especially if having issues with model complying to output structure. And that's it. I hope that this automation will make your Gmail <-> Todoist process much more streamlined! What's More? There is actually more that you could do with this automation, but it really depends on your needs. For example, you could add Form trigger to handle incoming support requests. Another thing is that you could replace Todoist with Asana or any database (like NocoDB) if you are using it for your task management.

Create a Daily Digest of Todoist, Gmail, and RSS and Send via Gmail Overview This workflow is designed to automatically generate a daily digest by aggregating information from your Gmail, RSS feeds, and Todoist. The digest summarizes your latest emails, top news headlines, and pending tasks, then sends a beautifully formatted email directly to your inbox. With daily digest automation, you start your day with a concise summary of key information, helping you stay organized and informed. Use Case Scenario Imagine starting your morning with an email that provides a quick snapshot of your day's most important emails, trending news, and task list. Whether you're a busy professional, entrepreneur, or team leader, this workflow takes the hassle out of manually checking multiple platforms. Instead, you receive a curated summary that enables you to prioritize your day effectively. This workflow is ideal for professionals who want to streamline their morning routine and ensure they never miss a critical update. Who This Is For Busy Professionals:** Stay on top of your emails, news, and tasks without juggling multiple apps. Entrepreneurs:** Get a daily overview of important business updates and personal tasks. Team Leaders:** Manage team tasks and communications efficiently with an automated digest. Productivity Enthusiasts:** Embrace automation to enhance your daily workflow and task management. Workflow Details Daily Trigger:** The workflow is set to run automatically every day using a Cron node configured to trigger at your desired time. This ensures your digest is delivered consistently each morning. Gmail Integration:** Retrieves your latest emails using the Gmail node, then compiles them into the digest. RSS Integration:** Pulls in top news headlines from your chosen RSS feed, ensuring you get the most up-to-date information. Todoist Integration:** Fetches your pending tasks from Todoist to help you manage your to-do list effectively. Merge & Code Nodes:** Combines the data from the different sources and uses a Code node to format the information into a well-structured HTML email. Inline CSS is used to style the digest for a clean, professional look. Email Summary:** The final digest, with dynamic subject lines and detailed content sections, is sent via Gmail, providing you with a comprehensive daily update. Note: Make sure to change your email address in the To section of the final Gmail node to send out the daily digest. Replace: [email protected] with your own email address. Keywords daily digest automation, email summary, RSS integration, task management, Gmail automation, Todoist workflow, Cron trigger By implementing this workflow, you harness the power of automation to simplify your morning routine, boost productivity, and ensure you are always up-to-date with your most important information. Enjoy a seamless, automated start to your day and take your productivity to the next level!

Purpose This solution enables you to manage all your Notion and Todoist tasks from different workspaces as well as your calendar events in a single place. All tasks can be managed in Todoist and additionally Fantastical can be used to manage scheduled tasks & events all together. Demo & Explanation How it works The realtime sync consists of two workflows, both triggered by a registered webhook from either Notion or Todoist To avoid overwrites by lately arriving webhook calls, every time the current task is retrieved from both sides. Redis is used to prevent from endless loops, since an update in one system triggers another webhook call again. Using the ID of the task, the trigger is being locked down for 15 seconds. Depending on the detected changes, the other side is updated accordingly. Generally Notion is treaded as the main source. Using an "Obsolete" Status, it is guaranteed, that tasks never get deleted entirely by accident. The Todoist ID is stored in the Notion task, so they stay linked together An additional full sync workflow daily fixes inconsistencies, if any of them occurred, since webhooks cannot be trusted entirely. Since Todoist requires a more complex setup, a tiny workflow helps with activating the webhook. Another tiny workflow helps generating a global config, which is used by all workflows for mapping purposes. Mapping (Notion >> Todoist) Name: Task Name Priority: Priority (1: do first, 2: urgent, 3: important, 4: unset) Due: Date Status: Section (Done: completed, Obsolete: deleted) <page_link>: Description (read-only) Todoist ID: <task_id> Current limitations Changes on the same task cannot be made simultaneously in both systems within a 15-20 second time frame Subtasks are not linked automatically to their parent yet Recurring tasks are not supported yet Tasks names do not support URL’s yet Compatibility n8n v2.5.0 and above Updates This templated has been updated to work with the new "combined" Todoist API (v1). The general flow works exactly the same as before. Only the setup of the Todoist Webhook might look a tiny bit different then shown in the setup video, so please also have a look at the yellow sticky notes. Prerequisites Notion A database must already exist (get a basic template here) with the following properties (case matters!): Text: "Name" Status: "Status", containing at least the options "Backlog", "In progress", "Done", "Obsolete" Select: "Priority", containing the options "do first", "urgent", "important" Date: "Due" Checkbox: "Focus" Text: "Todoist ID" Todoist A project must already exist with the same sections like defined as Status in Notion (except Done and Obsolete) Redis Create a Free Redis Cloud instance or self-host Setup The setup involves quite a lot of steps, yet many of them can be automated for business internal purposes. Just follow the video or do the following steps: Setup credentials for Notion (access token), Todoist (access token) and Redis - you can also create empty credentials and populate these later during further setup Clone this workflow by clicking the "Use workflow" button and then choosing your n8n instance - otherwise you need to map the credentials of many nodes. Follow the instructions described within the bundle of sticky notes on the top left of the workflow How to use You can apply changes (create, update, delete) to tasks both in Notion and Todoist which then get synced over within a couple of seconds (this is handled by the differential realtime sync) The daily running full sync, resolves possible discrepancies in Todoist and sends a summary via email, if anything needed to be updated. In case that contains an unintended change, you can jump to the Task from the email directly to fix it manually.

Put your productivity on autopilot with this workflow. How it works This workflow generates a beautifully formatted daily briefing email every morning at 6:00 AM by combining your Todoist tasks and Google Calendar events, summarizing them using GPT-4o, and sending them as a clean HTML email. It includes: Auto-fetching today's tasks and events Formatting them for context Generating a motivational summary with GPT-4o Converting the output into styled HTML Emailing it to you daily Set up steps Connect your Google Calendar and Todoist accounts Set your project ID in the Todoist node Customize the OpenAI prompt or email template if needed Enable the Schedule Trigger to automate daily runs All configuration logic and summaries are explained in sticky notes inside the workflow. No external tools required. Just plug, personalize, and automate your day!