Integrate Todoist with 500+ apps and services

This workflow checks if the task in Todoist has a specific label and based on that creates a new database page in Notion. Prerequisites Todoist account and Todoist credentials Notion account and Notion credentials How it works To start the workflow add a task to Todoist and mark it with a label, e.g. “send-to-n8n”. Wait a maximum of 30 seconds. Todoist node identifies the tasks marked as “send-to-n8n”. Notion node creates a new Notion database page. Notice Notion has a new task now with the same name as in Todoist.

Use case This workflow snoozes any Todoist tasks, by moving them into a Snoozed todoist list and unsnoozes them 3 days before due date. Helps keep inbox clear only of tasks you need to worry about soon. How to setup Add your Todoist creds Create a Todoist project called snoozed Set the project ids in the relevant nodes Add due dates to your tasks in Inbox. Watch them disappear to snoozed. Set their date to tomorrow, watch it return to inbox. How to adjust this template Adjust the timeline.. Maybe 3 days is too close for you. Works mostly for me :)

Use case Automatically create todo items in Todoist every morning. This workflow has two flows At 5am, delete any uncompleted tasks every morning At 5:10 am, copy all template tasks into Inbox In each template task, set the due dates and days to add the task. You can do that like this days:mon,tues; due:8pm which will add the task every Monday and Tuesday and make it due at 8pm. How to setup Add Todoist creds Create a template list to copy from in Todoist. Add days and due times on each task as necessary. Set the projects to copy from and to write to in each Todoist node

How it works This workflow adds a priority to each Todoist item in your inbox, based on a list of projects that you add in the workflow. Setup Add your Todoist credentials Add your OpenAI credentials Set your project names and add priority

Purpose This solution enables you to manage all your Notion and Todoist tasks from different workspaces as well as your calendar events in a single place. All tasks can be managed in Todoist and additionally Fantastical can be used to manage scheduled tasks & events all together. Demo & Explanation How it works The realtime sync consists of two workflows, both triggered by a registered webhook from either Notion or Todoist To avoid overwrites by lately arriving webhook calls, every time the current task is retrieved from both sides. Redis is used to prevent from endless loops, since an update in one system triggers another webhook call again. Using the ID of the task, the trigger is being locked down for 15 seconds. Depending on the detected changes, the other side is updated accordingly. Generally Notion is treaded as the main source. Using an "Obsolete" Status, it is guaranteed, that tasks never get deleted entirely by accident. The Todoist ID is stored in the Notion task, so they stay linked together An additional full sync workflow daily fixes inconsistencies, if any of them occurred, since webhooks cannot be trusted entirely. Since Todoist requires a more complex setup, a tiny workflow helps with activating the webhook. Another tiny workflow helps generating a global config, which is used by all workflows for mapping purposes. Mapping (Notion >> Todoist) Name: Task Name Priority: Priority (1: do first, 2: urgent, 3: important, 4: unset) Due: Date Status: Section (Done: completed, Obsolete: deleted) <page_link>: Description (read-only) Todoist ID: <task_id> Current limitations Changes on the same task cannot be made simultaneously in both systems within a 15-20 second time frame Subtasks are not linked automatically to their parent yet Recurring tasks are not supported yet Tasks names do not support URL’s yet Prerequisites Notion A database must already exist (get a basic template here) with the following properties (case matters!): Text: "Name" Status: "Status", containing at least the options "Backlog", "In progress", "Done", "Obsolete" Select: "Priority", containing the options "do first", "urgent", "important" Date: "Due" Checkbox: "Focus" Text: "Todoist ID" Todoist A project must already exist with the same sections like defined as Status in Notion (except Done and Obsolete) Redis Create a Free Redis Cloud instance or self-host Setup The setup involves quite a lot of steps, yet many of them can be automated for business internal purposes. Just follow the video or do the following steps: Setup credentials for Notion (access token), Todoist (access token) and Redis - you can also create empty credentials and populate these later during further setup Clone this workflow by clicking the "Use workflow" button and then choosing your n8n instance - otherwise you need to map the credentials of many nodes. Follow the instructions described within the bundle of sticky notes on the top left of the workflow How to use You can apply changes (create, update, delete) to tasks both in Notion and Todoist which then get synced over within a couple of seconds (this is handled by the differential realtime sync) The daily running full sync, resolves possible discrepancies in Todoist and sends a summary via email, if anything needed to be updated. In case that contains an unintended change, you can jump to the Task from the email directly to fix it manually.