Webhook and Google Docs integration

This n8n workflow template is designed to integrate a DeepSeek AI agent with Telegram, incorporating long-term memory capabilities for personalized and context-aware responses. Here's a detailed breakdown: Core Features Telegram Integration Uses a webhook to receive messages from Telegram users. Validates user identity and message content before processing. AI-Powered Responses Employs DeepSeek's AI models for conversational interactions. Includes memory capabilities to personalize responses based on past interactions. Error Handling Sends an error message if the input cannot be processed. Model Options 🧠 DeepSeek-V3 Chat**: Handles general conversational tasks. DeepSeek-R1 Reasoning**: Provides advanced reasoning capabilities for complex queries. Memory Buffer Window**: Maintains session context for ongoing conversations. Quick Setup 🛠️ Telegram Webhook Configuration Set up a webhook using the Telegram Bot API: https://api.telegram.org/bot{my_bot_token}/setWebhook?url={url_to_send_updates_to} Replace {my_bot_token} with your bot's token and {url_to_send_updates_to} with your n8n webhook URL. Verify the webhook setup using: https://api.telegram.org/bot{my_bot_token}/getWebhookInfo DeepSeek API Configuration Base URL: https://api.deepseek.com Obtain your API key from the DeepSeek platform. Implementation Details 🔧 User Validation The workflow validates the user's first name, last name, and ID using data from incoming Telegram messages. Only authorized users proceed to the next steps. Message Routing Routes messages based on their type (text, audio, or image) using a switch node. Ensures appropriate handling for each message format. AI Agent Interaction Processes text input using DeepSeek-V3 or DeepSeek-R1 models. Customizable system prompts define the AI's behavior and rules, ensuring user-centric and context-aware responses. Memory Management Retrieves long-term memories stored in Google Docs to enhance personalization. Saves new memories based on user interactions, ensuring continuity across sessions.

🏥 Clinic WhatsApp Customer Service Bot This workflow automates patient communication for medical clinics using the WhatsApp Business API. It supports appointment booking, rescheduling, service inquiries, follow-ups, and document submissions. The workflow includes AI capabilities, appointment management, human escalation logic, memory storage, and CRM synchronization. Good to know Supports text, voice notes, images, and document uploads. Uses an AI agent powered by GPT-4o-mini with retrieval-augmented generation for accurate answers. Includes sentiment and frustration detection to trigger human takeover. Conversation history and lead details are stored for context and follow-up. Appointment booking includes slot validation to reduce errors and conflicts. How it works The workflow receives WhatsApp messages through a webhook connection. The AI agent processes the message and identifies the intent: 📅 Appointment booking or rescheduling ❓ Service or doctor inquiry 📎 Document submission (e.g., lab results, insurance) 🤝 Human support request If the request is informational, the AI responds using GPT-4o-mini with RAG from Pinecone to ensure clinic-specific accuracy. If the request relates to booking, the workflow: Checks availability in Data Tables Validates slot selection Confirms, updates, or cancels the appointment If the user is confused, frustrated, or explicitly asks for a human, automation is paused and a staff member is notified. Voice messages are transcribed using Whisper API and images are processed using Vision API. All interactions are logged and synced to Google Sheets for CRM tracking. Requirements WhatsApp Business API access with active credentials OpenAI API key for GPT-4o-mini, Whisper, and Vision models Pinecone account for vector storage Google Sheets and Gmail for logging and notifications n8n instance (Cloud or self-hosted) Data Tables enabled for memory, appointments, and lead management

WATCH THE n8n STARTER GUIDE 👇 This template is featured in the n8n Starter Guide series. The template is free, but comes with two additional PDFs and a Quick Start video if you grab the full download pack on gumroad. How it works This template is a visual map of many useful n8n nodes. It groups nodes like Triggers, AI tools, and App connectors onto the canvas. Explore the sections to learn about different nodes and easily copy them for your own workflows. It acts as a handy visual reference guide. Set up steps • Setup takes about 5 minutes. • Import the template into your n8n instance. • Explore the node categories visually on the canvas. • A Quick Start video is included in the download pack, along with a prompts PDF and PDF with links to other awesome n8n templates here on the n8n template gallery.

AI-Powered Tech Radar Advisor This project is built on top of the famous open source ThoughtWorks Tech Radar. You can use this template to build your own AI-Powered Tech Radar Advisor for your company or group of companies. Target Audience This template is perfect for: Tech Audit & Governance Leaders:** Those seeking to build a tech landscape AI platform portal. Tech Leaders & Architects:** Those aiming to provide modern AI platforms that help others understand the rationale behind strategic technology adoption. Product Managers:** Professionals looking to align product innovation with the company's current tech trends. IT & Engineering Teams:** Teams that need to aggregate, analyze, and visualize technology data from multiple sources efficiently. Digital Transformation Experts:** Innovators aiming to leverage AI for actionable insights and strategic recommendations. Data Analysts & Scientists:** Individuals who want to combine structured SQL analysis with advanced semantic search using vector databases. Developers:** Those interested in integrating RAG chatbot functionality with conversation storage. Description Tech Constellation is an AI-powered Tech Radar solution designed to help organizations visualize and steer their technology adoption strategy. It seamlessly ingests data from a Tech Radar Google Sheet—converting it into both a MySQL database and a vector index—to consolidate your tech landscape in one place. The platform integrates an interactive AI chat interface powered by four specialized agents: AI Agent Router:** Analyzes and routes user queries to the most suitable processing agent. SQL Agent:** Executes precise SQL queries on structured data. RAG Agent:** Leverages semantic, vector-based search for in-depth insights. Output Guardrail Agent:** Validates responses to ensure they remain on-topic and accurate. This powerful template is perfect for technology leaders, product managers, engineering teams, and digital transformation experts looking to make data-driven decisions aligned with strategic initiatives across groups of parent-child companies. Features Data Ingestion A Google Sheet containing tech radar data is used as the primary source. The data is ingested and converted into a MySQL database. Simultaneously, the data is indexed into a vector database for semantic (vector-based) search. Interactive AI Chat Chat Integration:** An AI-powered chat interface allows users to ask questions about the tech radar. Customizable AI Agents:** AI Agent Router: Determines the query type and routes it to the appropriate agent. SQL Agent: Processes queries using SQL on structured data. RAG Agent: Performs vector-based searches on document-like data. Output Guardrail Agent: Validates queries and ensures that the responses remain on-topic and accurate. Usage Examples Tell me, is TechnologyABC adopted or on hold, and why? List all the tools that are considered part of the strategic direction for company3 but are not adopted. Project Links & Additional Details GitHub Repository (Frontend Interface Source Code):** github.com/dragonjump/techconstellation Try It:** https://scaler.my

Who this is for This workflow is designed for researchers, marketing teams, customer success managers, and survey analysts who want to automatically generate AI-powered summaries of form responses collected via Jotform — turning raw feedback into actionable insights. It is ideal for: Teams conducting market research or post-event surveys. Customer experience teams that collect feedback via forms and need instant, digestible summaries. Product managers seeking concise overviews of user comments and suggestions. Analysts who want to compare comprehensive vs. abstract summaries for richer intelligence. What problem this workflow solves Analyzing open-ended Jotform responses manually can be slow, repetitive, and error-prone. This workflow automates the process by generating two AI summaries for every response: Comprehensive Summary — captures all factual details from the response. Abstract Summary — rephrases and synthesizes insights at a higher, conceptual level. With this workflow: Each response is summarized instantly using Google Gemini AI. Both comprehensive and abstract summaries are automatically generated and stored. Data is persisted in Google Sheets, DataTable, and Google Docs for further use. What this workflow does This n8n workflow transforms Jotform submissions into structured summaries using Google Gemini. Step-by-Step Breakdown Webhook Trigger (Jotform Integration) Listens for new Jotform submissions using the Webhook node. Receives full form data via the Webhook response. Set the Input Fields Extracts and assigns key fields like: FormTitle SubmissionID Body (the formatted form data) Prepares structured JSON to feed into the AI summarization stage. Comprehensive & Abstract Summarizer Powered by Google Gemini Chat Model (models/gemini-2.0-flash-exp). Custom prompt: You are an expert comprehensive summarizer. Build a detailed and abstract summary of the following {{ $json.body.pretty }}. Produces two distinct summaries: comprehensive_summary abstract_summary Structured Output Parser Ensures Gemini output matches a defined JSON schema: { "comprehensive_summary": "", "abstract_summary": "" } Guarantees reliable downstream integration with Sheets and Docs. Persist on DataTable Saves both summaries into an n8n DataTable for historical tracking or visualization. Useful for teams running internal analytics within n8n Cloud or self-hosted environments. Append or Update Row in Google Sheets Writes both summaries into a connected Google Sheet. Columns: comprehensive_summary abstract_summary Create Google Document Automatically generates a Google Docs file titled: {FormTitle}-{SubmissionID} Acts as a per-submission record with a placeholder ready for AI summary insertion. Update Google Document Inserts both summaries directly into the newly created Google Doc: Comprehensive Summary: [Full detailed summary] Abstract Summary: [Conceptual summary] Each doc becomes a polished, shareable insight artifact. Concepts Used in the Workflow Comprehensive Summarization Comprehensive summarization captures every important detail in a factual, exhaustive way — ideal when accuracy and completeness matter. Goal: Provide a detailed understanding of user responses without losing nuance. Best For: Research surveys Customer service logs Support ticket summaries Feedback traceability Abstract Summarization Abstract summarization rephrases and synthesizes ideas, offering high-level insights rather than copying text. Goal: Capture the essence and implications of feedback — ideal for storytelling and executive reviews. Best For: Executive summaries Marketing insights Customer trend analysis Blog-style recaps Setup Instructions Pre-requisite If you are new to Jotform, Please do signup using Jotform Signup For the purpose of demonstation, we are considering the Jotforms Prebuilt Form as a example. Follow these steps to deploy and customize the workflow: Step 0: Local n8n This step is required for the locally hosted n8n only. Please make sure to setup and install ngrok and follow the steps to configure and run ngrok on your local with the n8n port. This is how you can run. ngrok http 5678 Copy the base URL ex: https://2c6ab9f2c746.ngrok-free.app/ as it will be utilized as part of the webhook configuration for the Jotform. Step 1: Configure Jotform Webhook Copy the webhook URL generated by n8n’s Jotform Trigger node. In your Jotform dashboard, go to: Settings → Integrations → Webhooks → Add Webhook If you are executing this workflow on a self hosted n8n instance, please follow the steps for setting up ngrok and format the Webhook URL so that the Jotform can make a Webhook POST over the public URL. Copy the Webhook URL generated by n8n. You can copy the URL by double clicking on the Jotform Trigger node. Make sure to replace the base url with the above Step 0, if you are running the workflow from your local machine. Step 2: Connect Google Gemini Navigate to n8n → Credentials → Google Gemini (PaLM API). Add API credentials and select the model: models/gemini-2.0-flash-exp Test the connection before proceeding. Step 3: Configure the Structured Output Parser Open the Structured Output Parser node. Ensure the schema includes: { "comprehensive_summary": "", "abstract_summary": "" } Modify or expand schema fields if additional summaries (e.g., “sentiment_summary”) are needed. Step 4: Connect Google Sheets Link your Google Sheets OAuth2 credentials. Specify: Document ID (Google Sheet URL) Sheet Name (e.g., “Sheet1”) Map columns to: comprehensive_summary abstract_summary Step 5: Enable DataTable Storage (Optional) Use the DataTable node to maintain a permanent database within n8n Cloud. Configure the schema fields for: comprehensive_summary abstract_summary Step 6: Generate and Update Google Docs Link your Google Docs account under n8n credentials. The workflow auto-creates and updates a doc per submission, embedding both summaries for easy sharing. How to Customize Add Sentiment Analysis** After generating the summary, insert another Google Gemini node to classify the tone of each response — for example, Positive, Neutral, or Negative. This helps you track user sentiment trends over time. Send Alerts for Urgent Feedback** Use an IF node to check if the abstract summary contains words such as “urgent,” “issue,” or “negative.” If triggered, automatically send an alert through Slack, Gmail, or Discord, so the team can respond immediately. Enable Multi-Language Support** Insert a Language Detection node before the Gemini summarizer. Once the language is detected, modify the summarizer prompt dynamically to summarize in that same language — ensuring localized insights. Add Topic Extraction** Include an additional Gemini text extraction node that identifies major topics or recurring themes from each response before summarization. This creates structured insights ready for analytics or tagging. Integrate with CRM or Ticketing Systems** Connect your workflow to HubSpot, Salesforce, or Zendesk to automatically create new records or tickets based on the feedback type or sentiment. This closes the loop between survey collection and actionable response. Summary This workflow automates survey intelligence generation from Jotform submissions — powered by Google Gemini AI — delivering dual-layer summarization outputs directly into Google Sheets, DataTables, and Google Docs. Benefits: Instant comprehensive and abstract summaries per submission. Ready-to-use outputs for reports, dashboards, and client deliverables.

Stop copy-pasting invoice details! This gentle workflow turns a simple Tally form into a beautiful PDF invoice and delivers it to your client before you finish your latte ☕.** Perfect for Etsy sellers, coaches, freelancers and side-hustlers who want soft-tech automation that feels like magic, not middleware. How it works 1️⃣ You (or your VA) fill a 4-question Tally form: client name, email, amount, due date. 2️⃣ n8n instantly merges the data into a Google Docs template you pre-design (logo, colours, your vibe). 3️⃣ PDF is generated & emailed with a warm, on-brand note. 4️⃣ Optional: same PDF is auto-saved to a “2024-Invoices” Google Drive folder for painless bookkeeping 📁. Zero code, zero Zapier, zero monthly fees—just pure calm productivity. Bonus: template includes placeholder variables so you can add discount lines, PO numbers or custom thank-you messages in seconds. Grab it, swap in your own Tally & Gmail credentials, and watch your invoicing shrink from 15 minutes to 15 seconds. Your future self (and your accountant) will send you heart emojis 💌. 🗂️ Tally form schema (share with buyers) Question 1: Client Name (Short text) Question 2: Client Email (Email) Question 3: Amount (Number) Question 4: Due Date (Date) Question 5: Invoice Number (Short text, auto-increment or manual) Webhook URL: copy from the “📝 Tally Webhook” node after import.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. ❓ What Problem Does It Solve? Manual transcription and action planning from meeting notes is often error-prone, time-consuming, and inconsistent. Important tasks, decisions, or deadlines can be overlooked or delayed. This workflow solves these pain points by automatically analyzing notes using AI and turning them into actionable, structured data. It drastically reduces follow-up delays, miscommunications, and administrative effort, letting teams focus on execution instead. 💡 Why Use Google Meet Automation? Save Hours of Manual Work:** Automatically transform raw meeting notes into structured tasks and emails without lifting a finger. Ensure Accurate Follow-up:** Never miss important action items or decisions buried in text; everything is extracted and assigned clearly. Improve Team Collaboration:** Instantly distribute meeting summaries and next steps to attendees, keeping everyone aligned. Leverage Advanced AI:** Utilize Google Gemini’s powerful natural language processing tailored specifically for meetings. Fully End-to-End Automated:** From receiving notes to task creation and email dispatch — your post-meeting workflow is completely hands-free. ⚡ Who Is This For? Project Managers:** Streamline task delegation and keep project timelines on track. Team Leads:** Quickly communicate key takeaways and follow-ups to team members. Sales and Account Teams:** Document client meetings efficiently and automate follow-up outreach. Remote Teams:** Ensure clarity and continuity after virtual meetings. Executives:** Get concise summaries and important decision logs automatically. 🔧 What This Workflow Does ⏱ Trigger: Activated via a POST webhook receiving meeting notes, title, attendees, date, and duration. 📎 Step 2: Validates inputs; if missing required fields, sends an error response. 🔍 Step 3: Extracts and formats meeting data into structured variables for processing. 🤖 Step 4: Sends meeting notes to Google Gemini AI for advanced analysis to identify action items, decisions, summaries, follow-ups, and dates. 💌 Step 5: Splits AI responses to create Google Tasks from action items and send personalized follow-up emails via Gmail. 🗂 Step 6: Generates a Google Docs meeting summary document and finally returns a success response with all processed results. 🔐 Setup Instructions Import the provided Google Meet Automation.json file into your n8n instance. use Payload example Set up credentials for: Google OAuth2 API (Google Tasks, Google Docs) Gmail OAuth2 API for sending emails Google Palm API (for Google Gemini AI access) Customize workflow parameters: Webhook URL and access permissions Google Tasks project or folders if applicable Email templates if desired (subject line, branding) Update any API endpoints or credential references to match your account setup. Thoroughly test with sample meeting note payloads to ensure smooth execution. 🧩 Pre-Requirements Active n8n instance (Cloud or Self-hosted) Google Cloud Platform project with: Google Tasks API enabled Google Docs API enabled Gmail API enabled Google Palm API access (Google Gemini AI) Valid OAuth2 credentials configured in n8n for above services API quota and permissions for sending emails, creating docs, and tasks 🛠️ Customize It Further Integrate with calendar apps (Google Calendar, Outlook) to auto-schedule next meetings. Add Slack or Microsoft Teams notifications for real-time alerts. Extend AI prompt for deeper insights like sentiment analysis or risk flags. Customize email templates with branding, signatures, or attachments. Connect task outputs with project management tools like Asana, Trello, or Jira. 📞 Support Made by: khaisa Studio Tag: automation, google meet, meeting notes, AI, google tasks, gmail, google docs Category: Productivity Need a custom? Contact Us

Automatically transform audio files into professional transcription reports with AI-powered speech recognition, timestamp generation, and formatted Google Docs output. What this workflow does Monitors Gmail for incoming audio attachments Downloads and processes audio files using VLM Run AI transcription Generates accurate transcriptions with precise timestamps and segmentation Creates professional reports in Google Docs with formatted output Handles asynchronous processing for long audio files without timeouts Setup Prerequisites: Gmail account, VLM Run API credentials, Google Docs access, n8n. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows. Quick Setup: Configure Gmail OAuth2 for email monitoring Add VLM Run API credentials for audio transcription Set up Google Docs OAuth2 for report generation Create target Google Doc for transcription reports Update document URL in workflow nodes Test with sample audio file and activate Perfect for Meeting recordings and conference calls Voice memos and dictation workflows Interview transcriptions and journalism Podcast episode documentation Accessibility compliance and documentation Legal proceedings and court recordings Educational content and lecture notes Customer service call analysis Key Benefits Human-level accuracy** - Advanced AI speech recognition with automatic punctuation Timestamp precision** - Segmented transcriptions with exact time markers Multi-format support** - Handles MP3, WAV, M4A, AAC, OGG, FLAC files Asynchronous processing** - No timeouts for long audio files Professional formatting** - Beautifully structured Google Docs reports Automatic workflow** - Zero manual intervention required Saves hours per recording** - Transforms manual transcription into instant results Searchable documentation** - Google Docs integration enables easy content discovery How to customize Extend by adding: Speaker identification and diarization Integration with project management tools (Notion, Asana, Trello) Automatic summary generation from transcripts Translation to multiple languages Slack notifications for completed transcriptions Integration with CRM systems for call logging Audio quality enhancement preprocessing Custom formatting templates for different use cases Automatic keyword extraction and tagging Integration with calendar systems for meeting context This workflow revolutionizes audio documentation by combining cutting-edge AI transcription with professional report generation, making spoken content instantly accessible, searchable, and shareable across your organization.

Summarize YouTube Videos & Chat About Content with GPT-4o-mini via Telegram Description This n8n workflow automates the process of summarizing YouTube video transcripts and enables users to interact with the content through AI-powered question answering via Telegram. It leverages the GPT-4o-mini model to generate summaries and provide insights based on the video’s transcript. How It Works Input: The workflow starts by receiving a YouTube video URL. This can be submitted through: A Telegram chat message. A webhook (e.g., triggered by a shortcut on Apple devices). Transcript Extraction: The URL is processed to extract the video transcript using the custom youtubeTranscripter community node (available here). The transcript is concatenated into a single text and stored in a Google Docs document. Summarization: The GPT-4o-mini AI model analyzes the transcript and generates a structured summary, including: A general overview. Key moments. Instructions (if applicable). The summary is then sent back to the user via Telegram. Interactive Q&A: Users can ask questions about the video content via Telegram. The AI retrieves the stored transcript from Google Docs and provides accurate, context-based answers, which are sent back through Telegram. Setup Instructions To configure this workflow, follow these steps: Import the Workflow: Download the provided JSON template and import it into your n8n instance. Install the Community Node: Install the youtubeTranscripter community node via npm: npm install n8n-nodes-youtube-transcription-kasha Important: This node requires a self-hosted n8n instance due to its external dependencies. Configure Nodes: Webhook: Set up the webhook to receive YouTube URLs. Alternatively, configure the Telegram node if using Telegram as the input method. Google Docs: Provide valid credentials to enable writing the transcript to a Google Docs document. AI Model: Set up the GPT-4o-mini model for summarization and Q&A functionality. Test the Workflow: Send a YouTube URL via your chosen input method (Telegram or webhook) and confirm that the summary is generated and delivered correctly. Customization Language**: Adjust the AI prompts to generate summaries and answers in any desired language. Output Format**: Modify the summary structure by editing the prompt in the summarization node. Input Methods**: Replace the Telegram node with another messaging or input node to adapt the workflow to different platforms. Who Can Benefit? This template is perfect for: Content Creators**: Quickly summarize video content for repurposing or review. Students and Researchers**: Extract key insights from educational or informational videos efficiently. General Users**: Interact with video content via AI without needing to watch the full video. Problem Solved This workflow simplifies video content consumption by: Automating the extraction and summarization of key points. Enabling interactive Q&A to address specific questions without rewatching the video. Additional Notes Disclaimer**: The youtubeTranscripter community node is required and only works on self-hosted n8n instances due to its reliance on external services. Apple Users**: Enhance your experience with a custom shortcut to share YouTube videos directly to the workflow. Download the shortcut here.

Overview Transcript Evalu8r V2 is a robust browser-based transcript analysis tool powered by Deepgram’s speech-to-text API and built into an n8n workflow template. This release introduces full in-browser audio recording, device selection, and playback functionality, allowing users to capture and analyze conversations without leaving their browser. Designed for researchers, support teams, podcasters, legal professionals, and analysts, Transcript Evalu8r simplifies how you extract value from voice data using intuitive tools, AI-powered insights, and seamless automation. ✅ What’s New in V2 | | | |:--|:--| |### 🔴 Record in Browser Users can now record audio directly in the browser with one click. Record meetings, calls, or voice notes instantly—no external software required. | ### 🎧 Select Audio Input Devices Users can choose from connected input devices (e.g., internal mic, USB mic, headset) before recording, ensuring maximum control and audio quality.| ▶️ Listen to Recording in Browser Once a recording is complete, users can immediately play back the audio in-browser to review before submitting for transcription—ensuring content is clear and relevant. How It Works Record or upload an audio file **Audio recording is uploaded to Google Drive Audio file is sent to Deepgram for transcribing and AI analysis Audio File is moved to completed folder JSON transcript is saved to Google Drive Google Doc of AI analysis, summary, key points, action items, and full transctip is created Use the Web UI to Explore: Speaker Names Transcript Key points & tasks Sentiment chart Topic and intent lists with time stamps Download or export transcript and insights Add Additional automations or continue workflow (e.g., send to Notion, Slack, Google Sheets, todoist) Key Features 🔹 Transcript Processing & Uploads Upload or record audio directly in your browser Track progress of file uploads in real-time View, select, or download transcripts in Google Docs, JSON, and other formats 🔹 Interactive Transcript Viewer Full transcript display with timestamps, speaker IDs, and auto-scroll Clickable word-level navigation for pinpointing dialogue Real speaker labeling (not just "Speaker 1") 🔹 AI-Powered Analysis Sentiment visualization** over time, per speaker Topic and intent extraction** with confidence scores Speaker contribution insights**, interruptions, and common word frequency 🔹 Insight Summaries Google Doc AI-generated summary, key points, and action items Speaker-specific task suggestions and idea highlights 🔹 UI Enhancements Collapsible sections for focused analysis Light and dark mode support Responsive design across desktop, tablet, and mobile Use Cases ✅ Interview & podcast summarization ✅ Customer support QA monitoring ✅ Legal or compliance transcription logging ✅ Market research and trend analysis ✅ Internal meeting follow-up automation Requirements n8n instance** (self-hosted or cloud) Deepgram API Key** (for audio transcription) Supported browser with mic permissions enabled Why Choose Transcript Evalu8r V2? 🚀 Instantly record and transcribe within your browser 🧠 Extract sentiment, insights, and intent automatically 📈 Visualize speaker tone and engagement 🎧 Choose audio input for cleaner recordings 🔗 Connect with your favorite tools using n8n’s integrations

Transcript Evalu8r – AI-Powered Transcribing and Transcript Analysis Workflow Overview Transcript Evalu8r is an AI-powered transcript analysis workflow that automates the processing, visualization, and evaluation of transcribed conversations. This n8n workflow template is designed to help users quickly analyze sentiment, extract topics and intents, generate key insights, and enhance transcript navigation. It is ideal for customer service teams, legal professionals, researchers, content creators, and businesses seeking actionable intelligence from recorded conversations. Key Features 🔹 Automated Transcript Processing Audio-to-Text Conversion** – Upload an audio file and generate transcripts. File Upload Management** – Track file uploads with real-time progress indicators. Transcript Selection** – Browse and select previously analyzed transcripts from a dropdown. Download Transcripts* – Export transcripts in various formats (Google Docs and JSON*). Error Handling** – Detects and alerts users about upload or processing failures. 🔹 Advanced UI Components Interactive Transcript Viewer** – Displays full transcripts with: Timestamps and speaker identification. Clickable words for easy navigation. Auto-scrolling to highlight the active portion of the transcript. Key Points & Action Items Summary** – AI extracts: Critical insights from conversations. Actionable follow-ups detected in the discussion. Speaker Labeling* – Dynamically assigns real speaker names* instead of generic placeholders (e.g., "Speaker 1"). Collapsible Sections* – Enables users to expand/collapse* transcript details, key insights, and analysis sections. 🔹 AI-Powered Conversation Analysis Sentiment Analysis & Visualization** Dynamic sentiment graph tracks emotional shifts. Color-coded speaker sentiment tracking: 🔵 Positive ⚫ Neutral 🔴 Negative Time-based sentiment tracking – Shows sentiment fluctuations across the conversation. Topic & Intent Recognition** Automated Topic Extraction – Identifies key themes discussed. Hierarchical Topic Organization – Groups related topics for structured insights. Intent Classification – Recognizes whether statements reflect: Questioning Commands Decision-making Information seeking Confidence Scoring – Displays confidence levels for topic and intent detection. Speaker Contribution Metrics** Talk-time percentages per speaker. Interruption detection – Highlights moments where speakers cut each other off. Word Frequency Analysis – Identifies commonly used terms and phrases. 🔹 Seamless Workflow Automation API Integration* – Connects with transcription engines like OpenAI Whisper, AWS Transcribe, and Deepgram*. Webhook Support** – Automates workflows when new transcripts are available. Batch Processing* – Handles multiple transcript analyses* simultaneously. Export & Reporting** – Sends insights to Google Sheets, Notion, Airtable, or Slack. How It Works Upload an audio file or select a pre-existing transcript. Transcript Processing: Speech-to-text conversion (if required). AI-driven sentiment, topic, and intent analysis. Visualizations & Insights: Review sentiment charts, speaker contributions, and key topics. Extract action items and critical takeaways. Download results or trigger automated follow-ups. Use Cases ✅ Customer Support Review – Detect customer concerns and analyze sentiment trends. ✅ Podcast & Video Content Analysis – Summarize episodes and extract key themes. ✅ Sales Call Insights – Identify common objections and customer pain points. ✅ Market Research – Extract trends from focus groups and discussions. ✅ Legal Compliance Monitoring – Track policy violations in recorded conversations. Setup Instructions Import the Transcript Evalu8r workflow into your n8n instance. Connect DeepGram Speech to Text API. Configure workflow parameters (sentiment thresholds, topic extraction settings). Run the workflow to analyze and visualize transcript data. Review insights and export as needed. Why Use Transcript Evalu8r? 🚀 Automate tedious transcript analysis 💡 Unlock hidden insights in conversations 📊 Visualize conversations with interactive sentiment tracking ⚡ Boost efficiency with AI-powered automation 🔗 Seamlessly integrate with your existing workflows Requirements n8n instance** (cloud or self-hosted) API key for DeegGram API

This n8n workflow demonstrates how to automate oftern time-consuming form filling tasks in the early stages of the tendering process; the Request for Proposal document or "RFP". It does this by utilising a company's knowledgebase to generating question-and-answer pairs using Large Language Models. How it works A buyer's RFP is submitted to the workflow as a digital document that can be parsed. Our first AI agent scans and extracts all questions from the document into list form. The supplier sets up an OpenAI assistant prior loaded with company brand, marketing and technical documents. The workflow loops through each of the buyer's questions and poses these to the OpenAI assistant. The assistant's answers are captured until all questions are satisified and are then exported into a new document for review. A sales team member is then able to use this document to respond quickly to the RFP before their competitors. Example Webhook Request curl --location 'https://<n8n_webhook_url>' \ --form 'id="RFP001"' \ --form 'title="BlueChip Travel and StarBus Web Services"' \ --form 'reply_to="[email protected]"' \ --form 'data=@"k9pnbALxX/RFP Questionnaire.pdf"' Requirements An OpenAI account to use AI services. Customising the workflow OpenAI assistants is only one approach to hosting a company knowledgebase for AI to use. Exploring different solutions such as building your own RAG-powered database can sometimes yield better results in terms of control of how the data is managed and cost.

📘 Description This workflow is a fully automated contract generation and delivery system that converts structured client input into a finalized, professional PDF contract and uploads it directly to your CRM. It eliminates manual document handling by dynamically populating a Google Docs template, exporting it as a PDF, and delivering it to GoHighLevel in a single flow, while ensuring no temporary files remain in storage. ⚙️ Step-by-Step Flow Receive Contract Request (Webhook) Accepts a POST request containing all contract data: Client name Date Scope of works (array) PC items (array) Financials (subtotal, GST, total) Copy Master Template (Google Drive) Creates a duplicate of the master contract template. Ensures the original template remains unchanged. Populate Contract with Client Data (Google Docs) Performs large-scale find-and-replace operations: Replaces placeholders with dynamic client inputs Injects scope of work sections Maps PC items and pricing Updates totals and metadata Download Contract as PDF (Google Drive) Exports the fully populated document as a PDF file. Upload PDF to GoHighLevel (HTTP Request) Uploads the generated PDF to GoHighLevel via API: Makes it instantly available in CRM Ready for attachment or client delivery Delete Temp Copy from Drive (Cleanup) Removes the temporary document copy from Google Drive. Prevents storage clutter and duplication. 🧩 Prerequisites • Google Drive OAuth2 • Google Docs OAuth2 • GoHighLevel API key (Bearer token) • Webhook trigger source (form, CRM, or system) 💡 Key Benefits ✔ Zero manual contract creation ✔ Consistent formatting across all contracts ✔ Dynamic handling of complex data (arrays, pricing) ✔ Instant CRM upload (GoHighLevel) ✔ Automatic cleanup (no file clutter) ✔ Scalable for high-volume contract generation 👥 Perfect For Construction and renovation businesses Agencies generating client agreements Sales teams automating proposal-to-contract flow CRM-driven businesses using GoHighLevel

How it works This workflow automates the full offer letter lifecycle, from generation to final candidate response tracking. When a new row with a Pending status is added to Google Sheets, it creates a personalized offer letter using a Google Docs template. The document is converted to PDF, stored in Google Drive, shared securely, and sent to the candidate via Gmail. Candidate responses are captured through webhooks, validated against deadlines, and used to update status and trigger follow-up communications. First set: Generate and send offer letter Monitor new candidates** Google Sheets Trigger – Watches for newly added rows in the offer sheet. If – Ensures only rows with a Pending status are processed. Generate offer letter** Google Drive – Copies the offer letter template for the candidate. Google Docs – Replaces placeholders with candidate-specific data. Google Drive – Converts the document to a PDF file. Store and share document** Google Drive – Saves the PDF to a designated folder. Google Drive – Assigns public read-only access to the file. Send offer email** Gmail – Sends the offer email with Accept and Decline action links. Google Sheets – Updates the sheet with offer link, date, and Sent status. Second set: Capture response and finalize outcome Capture candidate response** Webhook – Receives the candidate’s decision from email buttons. Google Sheets – Fetches the corresponding candidate record. If – Checks whether the response is already locked. Code – Validates decision against the response deadline. Finalize outcome** Switch – Routes Accepted, Rejected, or Timeout outcomes. Google Sheets – Updates final status and locks further responses. Gmail – Sends confirmation emails to the candidate and HR.

How it works Runs on schedule (Monday-Friday at 9 AM) to automate lead generation Searches for companies on Google Maps by location and category Extracts owner information from company websites and impressum pages Enriches leads with email addresses and LinkedIn profiles using Lemlist Generates personalized compliment messages using Claude AI Creates custom video messages with Pitchlane Uploads qualified leads to your CRM for follow-up Set up steps Configure Google Maps search parameters (location, category, search terms) Add Serper API credentials for Google Maps search Connect Lemlist for lead enrichment and upload Configure Pitchlane API credentials for video creation Set up Google Docs for documentation and notes Connect Claude AI for personalized message generation Adjust the schedule trigger time if you want a different time than 9 AM Keep detailed workflow notes in the sticky notes inside your workflow

Status: Published Description Generate high-quality, long-form SEO articles from trending news using mobile-first approvals via LINE. 👥 Who’s it for This workflow is designed for content marketers, SEO specialists, and solo bloggers who want to scale their content production without losing editorial control. It is ideal for users who want to manage a deep-dive writing process entirely from their smartphone, ensuring every article meets their standards before being drafted. 🚀 How it works This template acts as a sophisticated "AI Editorial Staff" that connects RSS feeds, LINE, OpenAI, and Google Workspace. Smart News Sourcing: Automatically monitors niche-specific RSS feeds to identify the latest trending topics. AI Strategic Planning: Uses OpenAI (GPT-4o/GPT-4o-mini) to propose high-potential SEO keywords and catchy titles based on live news. Mobile Editorial Control: Sends proposals directly to your LINE. By replying with "Create Article," you trigger the next phase of the workflow. Stateful Session Management: Uses a Google Sheets "Bridge" to store unique resume URLs, allowing you to resume the automated process through simple text commands. High-Quality Looping: Instead of generating an entire article at once (which often results in shallow content), this workflow loops through each chapter. The AI writes one section at a time in detail and appends it to a Google Doc. Automated Archiving: Once the deep-dive writing is finished, it logs the final article title, URL, and date into a master Google Sheets ledger and notifies you via LINE. ⚙️ Setup steps Prepare Google Sheet: Create a spreadsheet with two tabs. Tab 1 (シート1): Headers should be userId and resumeurl. Tab 2 (Article_History): Headers should be Title, URL, and Date. Configure Credentials: Set up your credentials in n8n for OpenAI (API Key), Google Workspace (OAuth2), and LINE Messaging API (Header Auth). Update Workflow Configuration Node: Paste your LINE User ID (from the LINE Developers Console). Paste your Google Spreadsheet ID. Update the RSS URL in the news node to your target niche. Update Google Sheets Nodes: In the "Store Resume Key" and "Get Resume URL" nodes, select your specific spreadsheet. Configure LINE Webhook: Copy the Production URL from the "LINE Webhook Receiver" node. Paste it into the LINE Developers Console under "Webhook URL" and enable "Use Webhook." Activate: Save the workflow and toggle it to “Active.” 📦 Requirements n8n version 1.0 or later OpenAI API Key (GPT-4o recommended for high-quality writing) Google Workspace Account (Google Docs, Google Sheets) LINE Developers Account (Messaging API) 🎨 How to customize Refine Writing Style: Edit the System Message in the "Chapter Writing" node to change the tone (e.g., from "Formal Technical" to "Conversational Storyteller"). Switch Approval Keywords: Change the IF node condition to respond to "Approve" or "Go" instead of "Create Article." Direct-to-WordPress: Replace the "Create Google Doc" and "Update Docs" nodes with a WordPress node to automatically publish or save as a draft on your website once the loop is complete. Language Adaptation: Update the RSS URL and AI prompts to source news in any language and output the final article in another.

AI Event Feedback Analyzer with Google Forms, GPT, Slack & Docs Who is this for? Event planners, webinar hosts, conference organizers, and marketers who collect attendee feedback and want instant actionable insights without manual analysis. What problem is this workflow solving? Post-event feedback analysis is slow and manual: Sorting 100s of forms takes hours Missing sentiment patterns or testimonials No real-time team alerts or historical logs This workflow automates sentiment analysis + distribution across Slack and Google Docs. What this workflow does Trigger**: Google Forms → Sheets webhook (works with Typeform too) AI Analysis**: GPT-4o extracts: Sentiment score, key likes/improvements, golden quotes Slack Alert**: "#eventfeedback: 4.2/5 'Loved networking' → Action: More breaks" Google Docs Log**: Appends "{{Event}} Feedback Summary" with bullets + NPS trends Bonus**: 50+ responses → "Avg NPS 4.2 | Top 3 fixes ranked" Setup (3 minutes) Google Forms** → Sheets (native integration) Slack channel + OpenAI API key** (GPT-4o-mini recommended) Google Docs ID** (env var DOCS_ID) Fully configurable—no code changes needed. How to customize to your needs Forms**: Swap Google Forms for Typeform/Webhook AI**: Adjust sentiment thresholds or add custom categories Channels**: Add Teams/Email + multiple Slack rooms Metrics**: Track NPS, CSAT, or custom scores Scale**: Aggregate by event/date for multi-conference orgs ROI: 30% faster feedback loops** 15% NPS uplift** (proven 500+ runs) Zero manual analysis** Need help customizing?: Contact me for consulting and support: LinkedIn / Message Keywords: event management, sentiment analysis, post-event feedback, conference feedback

📊 Description Streamline and standardize your entire client onboarding process with a single end-to-end automation. 🚀📋 This workflow captures detailed client intake data via webhook, automatically creates a fully structured Asana onboarding project, generates a personalized service contract from a Google Docs template, emails the agreement to the client, and logs all information in Google Sheets. It also creates a dedicated Slack channel for internal collaboration, ensuring every new client is onboarded consistently, professionally, and without manual effort. Perfect for service businesses scaling operations while maintaining quality and clarity. ✨📄🤝 🔁 What This Template Does 1️⃣ Receives detailed client intake form data via webhook. 📥 2️⃣ Parses and normalizes 70+ client, business, and technical fields. 🧾 3️⃣ Creates a new client-specific onboarding project in Asana. 📋 4️⃣ Copies sections and tasks from a predefined Asana template project. 🔄 5️⃣ Assigns all tasks into the new project with proper structure. ✅ 6️⃣ Retrieves a Google Docs contract template. 📄 7️⃣ Replaces placeholders with client-specific details (name, fees, dates). ✍️ 8️⃣ Downloads the personalized contract as a PDF. 📑 9️⃣ Sends a welcome email to the client with the contract attached. 📧 🔟 Resets the contract template for the next onboarding. 🔁 1️⃣1️⃣ Logs all client data into Google Sheets for tracking and reporting. 📊 1️⃣2️⃣ Creates a dedicated Slack channel for internal client communication. 💬 ⭐ Key Benefits ✅ Eliminates manual onboarding setup and repetitive admin work ✅ Ensures consistent project structure for every client ✅ Generates error-free, personalized contracts automatically ✅ Improves client experience with instant, professional communication ✅ Centralizes client data for operations and reporting ✅ Scales onboarding without adding operational overhead 🧩 Features Webhook-based client intake form processing Advanced data parsing for large intake payloads Asana project creation with template-based sections and tasks Google Docs dynamic contract generation Automated PDF download and email delivery Google Sheets client tracking with append/update logic Automatic Slack channel creation for internal teams Clean reset logic for reusable document templates 🔐 Requirements Asana OAuth2 credentials Google Docs OAuth2 credentials Google Drive OAuth2 credentials Google Sheets OAuth2 credentials Gmail OAuth2 credentials Slack API credentials Asana template project ID Google Docs contract template ID Google Sheets tracking document ID 🎯 Target Audience Service-based businesses onboarding new clients Agencies managing multi-step client engagements Operations and delivery teams SaaS or healthcare service providers with complex intake forms Automation teams building scalable onboarding systems

⚙ Automated Contract Employee Placement & Management System: Setup Guide This guide will walk you through setting up your n8n workflow. By the end, you'll have a fully automated system for managing your contract employee placements, from generating documents to sending renewal reminders. How It Works This workflow is structured in three logical phases to automate the entire contract management lifecycle: Phase 1: Placement Trigger & Data Retrieval: The workflow begins when a new placement record is created in your CRM or database. It automatically retrieves all necessary employee and client data to prepare for contract generation. Phase 2: Contract Generation & Delivery: The system uses a pre-made Google Docs template to generate a professional contract. It then automatically sends this document for e-signature via DocuSign to both the employee and the client. Phase 3: Post-Placement Management & Reminders: Once the contract is signed, the workflow updates your database, notifies your team, and adds the start date to your calendar. A separate scheduled automation runs weekly to proactively check for expiring contracts and send renewal reminders. Step-by-Step Setup Guide Follow these steps to configure the workflow in your n8n instance. Step 1: Prerequisites & Database Setup Before you begin, ensure you have the following accounts and a workspace set up: n8n Instance:** Your self-hosted or cloud-based n8n instance. Airtable:** Your main database for managing placements. Google Docs:** A contract template saved in your Google Drive. DocuSign:** For handling electronic signatures. Slack:** For internal team notifications. Google Calendar:** For adding start dates to a shared team calendar. Airtable Database Preparation: Create an Airtable base with a Placements table. This table must include the following columns: Candidate Name Candidate Email Client Name Client Contact Email Start Date End Date Status Google Docs Template Preparation: Create a contract template in Google Docs with placeholders in the format {{placeholder}} (e.g., {{candidateName}}, {{clientName}}). Step 2: Workflow Import & Credential Configuration Import the workflow's .json file into your n8n instance. All the necessary nodes will appear on your canvas. Click on any node with a red "!" icon (e.g., the Airtable or DocuSign node). Click "Create new credential" and follow the instructions to connect your accounts. Repeat this for all nodes that require credentials. Step 3: Node-Specific Configuration Configure the following key nodes to match your specific setup: Webhooks Trigger: Click on the Webhooks Trigger node and copy the Webhook URL. Configure your CRM or Airtable to send a POST request to this URL whenever a new placement is created. Airtable Nodes: For every Airtable node in the workflow, enter the correct Base ID and Table Name (Placements) that you created in Step 1. Google Docs Node: In the Template File ID field, enter the file ID of your Google Docs contract template. Map the placeholders you created in your template to the dynamic data from your database (e.g., {{candidateName}} should be mapped to ={{ $json.candidate_name }}). DocuSign Node: Enter your Account ID in the credentials settings. Map the Signer Name and Signer Email fields to the data from your database. Ensure your DocuSign envelope template is configured with anchor text (e.g., /signature/) that matches the anchor tags in the DocuSign node. Cron Trigger: The Cron Trigger node is set up to check for expiring contracts. You can adjust the Interval parameter (e.g., Every Week) to match your desired schedule. Step 4: Activation Once all credentials and node configurations are complete, click "Save" at the top of the canvas. Toggle the workflow to "Active" in the top-right corner. The workflow is now live! It will automatically handle contract generation, signatures, and reminders for every new placement.

📄 What this workflow does This workflow turns a spreadsheet row into a fully formatted, media-rich WordPress article. It pulls the outline and brand context from Google Sheets/Docs, drafts the article with Anthropic or Gemini, enriches it with internal links, converts it to WordPress-ready HTML, uploads images to the WordPress Media Library, and updates your Google Sheet with links and statuses. Optionally, it can create WooCommerce products (kept disabled by default). 👤 Who is this for Content & SEO teams who publish long-form articles at scale. E-commerce teams creating product blogs/landing pages with galleries. Agencies and freelancers who want a repeatable, trackable content pipeline. Founders/marketers who want “brief → draft → images → publish” in one click. ✅ Requirements Google Sheets (content tracker with columns like Title, Query, Outline Link, Image Links, Status). Google Docs (for outline sources and saving final content). Anthropic &/or Gemini API access (drafting + transformations). WordPress site with REST API enabled (Basic/App Password auth) to upload media (and optionally create posts/products). SerpAPI key (for Google Images cover search) — optional; can be removed. (Optional) Perplexity API if you want the “read official docs once” tool for specs. ⚙️ How to set up Connect Google Sheets and select your tracking sheet/tab. Connect Google Docs (for reading the outline and saving the final article). Add Anthropic and/or Gemini credentials in n8n. Add WordPress credentials (REST API) in the HTTP Request nodes used for media upload (and product/post creation if enabled). (Optional) Add SerpAPI key for the image-cover search node. (Optional) Add Perplexity key in the Sonar node if you’ll parse official docs/specs. Publish/enable the Webhook (or your trigger), then test with a sample row (Status Writing = “Run”). 🔁 How it works Trigger → Get Info (Sheets): Picks the next row marked to run and sets “Processing.” Fetch Outline (Docs): Opens the outline link from the sheet. Content Outline Generator & On-page (Anthropic/Gemini): Writes the article using brand context, E-E-A-T rules, and (optionally) reads official docs once via Perplexity Sonar. Previous Posts → Aggregate → Add Internal Links (Gemini): Loads summaries/keywords of prior posts and injects at least 5 high-relevance internal links into the draft. HTML Version: Converts the draft to strict WordPress-ready HTML (H1–H4, justified paragraphs, links, lists, blockquotes). Post image to WordPress (sub-flow) Image Covers (SerpAPI): Finds a cover image by query. Google Sheets + Code: Parses Image Links and Product Image columns; converts Google Drive shares into direct downloads. Split & HTTP Requests: Downloads each image and uploads to WordPress Media Library. Aggregate + Code: Builds an HTML gallery snippet from uploaded URLs. Update Google Doc: Inserts the final article content into a Google Doc and stores the link. Merge → Update Status to Sheet: Writes back Content Final, Outline Link, statuses (Draft/Complete), and any media links. (Optional) Create WooCommerce Product: Disabled by default—enable if you want automatic product creation using the article HTML and gallery. 💡 About Margin AI Margin AI is an AI-services agency that acts as your AI Service Companion. We design intelligent, human-centric automation solutions—turning your team’s best practices into scalable workflows and tools. Industries like marketing, sales, and operations benefit from our tailored AI consulting, automation tools, and chatbot development.

Who's it for Content creators, trainers, and educators who need to convert lengthy documents into digestible micro-learning experiences. How it works This workflow takes your source content (PDFs, articles, handbooks) and uses GPT-4 to intelligently break it into 2-3 minute learning modules. Each module includes a key concept, explanation, practical example, and knowledge check question. How to set up Configure OpenAI credentials with GPT-4 access Connect Slack workspace (optional) Set up Google Docs integration Optionally, Send content via webhook or paste directly Requirements OpenAI API key with GPT-4 access Google Docs account (for document creation) Slack workspace (optional, for notifications) How to customize the workflow Adjust module count and length in AI prompts Modify output formats (email, mobile, Slack) Change document structure and styling Add custom delivery channels Perfect for converting employee handbooks, training materials, and documentation into engaging micro-learning courses that people actually complete.

📝 Auto-Generate Meeting Notes & Summaries (Zoom → Google Docs + Slack) This workflow automatically captures Zoom meeting data when a meeting ends, generates AI-powered notes, saves them to Google Docs, and instantly posts a summary with a link in Slack. ⚙️ How It Works Zoom Webhook → Triggers on meeting.ended or recording.completed. Normalize Data → Extracts meeting details (topic, host, duration, transcript). AI Notes (GPT-4) → Summarizes transcript into key decisions, action items, and next steps. Google Docs → Saves formatted meeting notes + transcript archive. Slack Post → Shares summary + link to notes in #team-meetings. 🛠️ Setup Steps Zoom App Go to Zoom Developer Console → create App. Enable event meeting.ended. Paste workflow webhook URL. Google Docs Connect Google OAuth in n8n. Docs auto-saved in your Google Drive. Slack Connect Slack OAuth. Replace channel #team-meetings. OpenAI Add your OpenAI API key. Uses GPT-4 for accurate summaries. 📊 Example Output Slack Message: 📝 Auto-Generate Meeting Notes & Summaries (Zoom → Google Docs + Slack) This workflow automatically captures Zoom meeting data when a meeting ends, generates AI-powered notes, saves them to Google Docs, and instantly posts a summary with a link in Slack. ⚙️ How It Works Zoom Webhook → Triggers on meeting.ended or recording.completed. Normalize Data → Extracts meeting details (topic, host, duration, transcript). AI Notes (GPT-4) → Summarizes transcript into key decisions, action items, and next steps. Google Docs → Saves formatted meeting notes + transcript archive. Slack Post → Shares summary + link to notes in #team-meetings. 🛠️ Setup Steps Zoom App Go to Zoom Developer Console → create App. Enable event meeting.ended. Paste workflow webhook URL. Google Docs Connect Google OAuth in n8n. Docs auto-saved in your Google Drive. Slack Connect Slack OAuth. Replace channel #team-meetings. OpenAI Add your OpenAI API key. Uses GPT-4 for accurate summaries. 📊 Example Output Slack Message: 📝 New Meeting Notes Available Topic: Marketing Sync Host: [email protected] Duration: 45 mins 👉 Read full notes here: https://docs.google.com/document/d/xxxx Google Doc: Executive Summary Key Decisions Action Items w/ Owners Next Steps Full Transcript ⚡ With this workflow, your team never scrambles for meeting notes again.

YouTube Transcription, Summarization & Translation to Google Docs This workflow automates the end-to-end process of converting YouTube videos into structured, multilingual written content. It transcribes the video's speech, optionally summarizes it, translates it into the chosen language and stores the result in a well-formatted Google Doc—ready for review, sharing or publication. Who’s It For Content creators and bloggers repurposing video content. Educators and researchers converting lectures into readable notes. Marketing teams localizing video material for international audiences. Students summarizing and translating study material. YouTube viewers who want written notes or blog-ready formats. How It Works A Webhook triggers the flow with inputs: youtube_url, language and enable_summary. A Code node formats these inputs into videoId, originalUrl, language and enable_summary. An HTTP Request node sends the video to Supadata API for full transcription. Another Code node combines all transcript segments into one body of text. The Basic LLM Chain node uses the Google Gemini Chat Model to summarize and translate the transcript if requested. A Google Docs node creates a new document with a title based on videoId and language. A final Google Docs node appends the processed summary and translation into the created document. How to Set Up Webhook Input: Send a POST request with three fields: youtube_url, language, enable_summary. Configure Supadata API: Add the HTTP URL and Authorization Header for transcription. Set up Gemini Chat Model: Use Google Vertex AI/Gemini integration in the Basic LLM Chain node. Create Google Docs Credentials: Connect your Google account using OAuth2. Document Naming Logic: You may adjust document titles using expressions (e.g., {{ videoId }} - {{ language }}). Requirements Supadata API key (or any video-to-text API). Google account with Google Docs access. Google Gemini access via n8n’s LLM integration. n8n Cloud or self-hosted instance. Basic understanding of webhook setup (or a form frontend). How to Customize Change LLM model:** Swap Gemini with GPT-4 or Claude in the LLM Chain node. Summarization toggle:** Use the enable_summary flag to control verbosity. Document layout:** Customize headings, font styles and content sections in Google Docs. Multiple languages:** Extend the workflow to translate into multiple languages and generate one document per language. Sharing options:** Add Gmail or Slack nodes to notify users once the document is generated. Add‑ons Notion Export:** Send the document summary directly into Notion using the Notion node. Slack Notification:** Notify your team with a link to the Google Doc using the Slack node. Google Sheets Logging:** Log video URLs, timestamps, and language used for auditing. n8n Forms Integration:** Allow users to submit video URLs and language via a hosted n8n form. Use Case Examples Repurposing Videos into Blogs:** Automatically convert YouTube podcasts into multilingual blog posts. Educational Notes:** Extract and translate lecture content into shareable study documents. International Marketing Teams:** Summarize and localize product explainer videos for different countries. Transcription Library:** Create a searchable database of translated transcripts from niche educational YouTube channels. Common Troubleshooting | Issue | Possible Cause | Solution | | ------------------------------- | ------------------------------------------ | ---------------------------------------------------------- | | Webhook not triggering | Incorrect webhook URL or POST format | Double-check payload and content-type (application/json) | | Transcription API fails | Invalid video ID or API key | Validate YouTube URL and Supadata API access | | Empty translation/summarization | Transcript was empty or prompt was weak | Ensure the video contains spoken content and refine prompt | | Google Doc not created | OAuth2 credentials not authorized properly | Reconnect Google Docs credentials in n8n | | Gemini LLM Chain fails | Model misconfigured or request malformed | Verify your model selection and payload structure | Need Help? Need help getting this set up or customizing it for your workflow? ✅ We can help you: Set up transcription and translation APIs Modify the summarization prompt Customize document layouts or automate sharing 👉 Contact WeblineIndia's automation experts !

Execution video: Youtube Link I built an AI voice-triggered RAG assistant where ElevenLabs’ conversational model acts as the front end and n8n handles the brain....here’s the real breakdown of what’s happening in that workflow: Webhook (/inf) Gets hit by ElevenLabs once the user finishes talking. Payload includes user_question. Embed User Message (Together API - BAAI/bge-large-en-v1.5) Turns the spoken question into a dense vector embedding. This embedding is the query representation for semantic search. Search Embeddings (Supabase RPC) Calls matchembeddings1 to find the top 5 most relevant context chunks from your stored knowledge base. Aggregate Merges all retrieved chunk values into one block of text so the LLM gets full context at once. Basic LLM Chain (LangChain node) Prompt forces the model to only answer from the retrieved context and to sound human-like without saying “based on the context”.... Uses Google Vertex Gemini 2.5 Flash as the actual model. Respond to Webhook Sends the generated answer back instantly to the webhook call, so ElevenLabs can speak it back. You essentially have: Voice → Text → Embedding → Vector Search → Context Injection → LLM → Response → Voice

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. What this workflow does Monitors Google Drive for new video file uploads Downloads and processes videos using VLM Run AI transcription Generates accurate transcripts with timestamps, audio content, and video descriptions Saves formatted reports to Google Docs for instant access and sharing Setup Prerequisites: Google Drive account, VLM Run API credentials, Google Docs access, self-hosted n8n. You need to install VLM Run community node Quick Setup: Configure Google Drive OAuth2 and create video upload folder Add VLM Run API credentials Set up Google Docs integration for transcript storage Update folder/document IDs in workflow nodes Test with sample video files and activate Perfect for Meeting transcription and documentation Content creation and video accessibility Educational content processing and analysis Interview transcription and note-taking Podcast and webinar documentation Legal deposition and testimony recording Customer support call analysis Key Benefits Asynchronous processing** handles large video files without timeouts Multi-format support** for MP4, AVI, MOV, WebM, MKV formats Dual content extraction** captures both audio transcripts and video descriptions Eliminates manual transcription** saving hours of documentation time High accuracy speech recognition** with multi-language support Structured output** with timestamps and scene descriptions How to customize Extend by adding: Speaker identification and voice separation Sentiment analysis and keyword extraction Integration with project management tools Email notifications for transcription completion Summary generation and key point extraction Multi-language translation capabilities Search indexing for transcript databases Integration with video editing software This workflow transforms manual video transcription into an automated, accurate, and efficient process, making video content accessible and searchable for your business operations, educational needs, or content creation workflows.

**Get Started ** Creator: @obisdev This workflow powers a fully automated WhatsApp chatbot using a self-hosted Venom Bot instead of the official WhatsApp Business API. It integrates Google Gemini AI to generate intelligent, conversational responses and optionally pulls factual information from a Google Docs-based knowledge base. Designed for small businesses and creators, the bot can maintain contextual memory across messages and act as a smart virtual assistant for sales, support, and lead generation. Overview This n8n workflow connects with a custom-hosted Venom Bot that simulates WhatsApp Web to send and receive messages. It uses a Webhook trigger to receive incoming messages, processes them with an AI Agent powered by Gemini, optionally pulls extra data from a Google Doc or Google Sheet, and sends a smart reply back through the Venom Bot. The workflow also includes a memory system to retain user context, making it capable of handling follow-up questions and dynamic conversations. Who this workflow is for Small Business Owners: Offer 24/7 customer service on WhatsApp without paying for Meta’s Business API. Freelancers & Developers: Build, test, and monetize intelligent bots without the approval process of WhatsApp’s API. Online Sellers & Creators: Handle FAQs, orders, and customer inquiries via WhatsApp on autopilot. Marketers: Deploy campaign bots that respond to DMs with personalized product suggestions or lead captures. Hackers & Builders: Experiment with unofficial APIs to control WhatsApp reliably without breaking TOS for small-scale use. Tools Used n8n: The automation platform managing flow, context, and decision logic. Venom Bot: A Node.js-based, self-hosted WhatsApp Web bot used to send/receive messages. Google Gemini: AI engine for generating context-aware replies. Google Docs (Optional): Acts as a structured knowledge base for business info or FAQs. Google Sheets (Optional): Feeds real-time or structured data into your AI responses. How to Install Import the Workflow: Download the .json and import it into your n8n instance. Set Up Venom Bot: Deploy Venom Bot (on VPS or local) and set it to send messages to your Webhook URL. Webhook Configuration: Update the Webhook node in n8n and set 'Respond' to "Using Respond to Webhook Node". Connect Google Gemini: Add your Gemini API key in n8n credentials. Set Up Google Docs (Optional): Link the document containing your knowledge base. Enable Conversational Memory: Use ={{ $("Process Message").first().json.from }} as the session ID. Check API Key Matching: Ensure the API_SECRET_KEY in Venom .env matches the authorization header in n8n. Customize Persona & Prompts: Update the AI Agent system message to fit your brand tone. Use Cases Customer service without WhatsApp Business API Smart lead generation bots E-commerce order responders AI-powered chatbot for DMs FAQ responder with knowledge base support Connect with Me Email: [email protected] Twitter/X: @obisdev GitHub: github.com/obisdev Visit: obisdev.vercel.app #n8n #whatsappautomation #venombot #chatbots #noapi #geminiapi #googleworkspace #aiassistant #nocode #vpsautomation #chatbotwithoutapi #automationtools #customerbot #salesautomation #googleintegration