Webhook and Google Tasks integration

Who’s it for This template is perfect for OMI pendant users or anyone with AI-generated memory transcripts who want to: Automatically create daily journals in Markdown Extract actionable tasks from conversations Store memories in Google Drive Sync action items to Google Tasks Great for creators, ADHD professionals, techies, or productivity hackers who want to build a second brain workflow with no manual data entry. What it does / How it works This workflow: Accepts POST data from the OMI AI pendant (via webhook) Extracts structured summaries, tasks, events, and raw transcript data Converts the transcript into Markdown using metadata like emoji, category, and overview Uses Google Gemini or an AI Agent to generate a high-quality journal entry Splits out action items and creates tasks in Google Tasks Uploads both the transcription and the final journal file into separate Google Drive folders for archival Deletes processed files if needed (cleanup path is included) How to set up Connect your OMI device to send daily summaries to the webhook endpoint Authenticate your Google Drive and Google Tasks accounts Replace any hardcoded values (like folder IDs or task list IDs) with your own Review the system prompt in the AI Agent node if you'd like to personalize your journal style Requirements OMI pendant or device that generates .md summaries via API or webhook Google Drive & Google Tasks credentials set up in n8n Optional: Google Gemini or OpenAI for natural language journal generation How to customize Change the output folder IDs for GDrive in the Upload Transcription and Upload Journal nodes. One folder is for long term storage and the other is short term, the contents of which are deleted every night to generate the journal entries. Ensure your workflow timezone is set correctly in the settings. Replace Google Tasks with another todo app (e.g. Notion, Todoist) using HTTP or native nodes Customize the AI prompt in the AI Agent or Gemini Chat node to reflect your tone (e.g., poetic, minimalist, spiritual) Modify the Markdown format in the Build Markdown Transcription node for your preferred structure

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. ❓ What Problem Does It Solve? Manual transcription and action planning from meeting notes is often error-prone, time-consuming, and inconsistent. Important tasks, decisions, or deadlines can be overlooked or delayed. This workflow solves these pain points by automatically analyzing notes using AI and turning them into actionable, structured data. It drastically reduces follow-up delays, miscommunications, and administrative effort, letting teams focus on execution instead. 💡 Why Use Google Meet Automation? Save Hours of Manual Work:** Automatically transform raw meeting notes into structured tasks and emails without lifting a finger. Ensure Accurate Follow-up:** Never miss important action items or decisions buried in text; everything is extracted and assigned clearly. Improve Team Collaboration:** Instantly distribute meeting summaries and next steps to attendees, keeping everyone aligned. Leverage Advanced AI:** Utilize Google Gemini’s powerful natural language processing tailored specifically for meetings. Fully End-to-End Automated:** From receiving notes to task creation and email dispatch — your post-meeting workflow is completely hands-free. ⚡ Who Is This For? Project Managers:** Streamline task delegation and keep project timelines on track. Team Leads:** Quickly communicate key takeaways and follow-ups to team members. Sales and Account Teams:** Document client meetings efficiently and automate follow-up outreach. Remote Teams:** Ensure clarity and continuity after virtual meetings. Executives:** Get concise summaries and important decision logs automatically. 🔧 What This Workflow Does ⏱ Trigger: Activated via a POST webhook receiving meeting notes, title, attendees, date, and duration. 📎 Step 2: Validates inputs; if missing required fields, sends an error response. 🔍 Step 3: Extracts and formats meeting data into structured variables for processing. 🤖 Step 4: Sends meeting notes to Google Gemini AI for advanced analysis to identify action items, decisions, summaries, follow-ups, and dates. 💌 Step 5: Splits AI responses to create Google Tasks from action items and send personalized follow-up emails via Gmail. 🗂 Step 6: Generates a Google Docs meeting summary document and finally returns a success response with all processed results. 🔐 Setup Instructions Import the provided Google Meet Automation.json file into your n8n instance. use Payload example Set up credentials for: Google OAuth2 API (Google Tasks, Google Docs) Gmail OAuth2 API for sending emails Google Palm API (for Google Gemini AI access) Customize workflow parameters: Webhook URL and access permissions Google Tasks project or folders if applicable Email templates if desired (subject line, branding) Update any API endpoints or credential references to match your account setup. Thoroughly test with sample meeting note payloads to ensure smooth execution. 🧩 Pre-Requirements Active n8n instance (Cloud or Self-hosted) Google Cloud Platform project with: Google Tasks API enabled Google Docs API enabled Gmail API enabled Google Palm API access (Google Gemini AI) Valid OAuth2 credentials configured in n8n for above services API quota and permissions for sending emails, creating docs, and tasks 🛠️ Customize It Further Integrate with calendar apps (Google Calendar, Outlook) to auto-schedule next meetings. Add Slack or Microsoft Teams notifications for real-time alerts. Extend AI prompt for deeper insights like sentiment analysis or risk flags. Customize email templates with branding, signatures, or attachments. Connect task outputs with project management tools like Asana, Trello, or Jira. 📞 Support Made by: khaisa Studio Tag: automation, google meet, meeting notes, AI, google tasks, gmail, google docs Category: Productivity Need a custom? Contact Us

Meeting Minutes & Action Item Tracker Fully automated meeting documentation workflow that uses AI to transform raw transcripts into professional PDFs and actionable tasks. Features AI-powered summary generation (GPT-4) Automatic action item extraction with assignees, deadlines, and priorities Professional PDF generation with custom styling Multi-channel distribution (Email, Slack, Google Drive) Task creation in Google Tasks Personalized notifications to each assignee Deadline tracking and urgency detection Setup Instructions REQUIRED CREDENTIALS: OpenAI API - Get from Gmail OAuth2 - Connect your Google account Google Drive OAuth2 - Same Google account Google Tasks OAuth2 - Same Google account Slack OAuth2 - Connect your workspace htmlcsstopdf API - Get from CONFIGURATION STEPS: WEBHOOK: Note your webhook URL after activation EMAIL NODES: "Email All Participants": Uses participants array from input "Send Individual Task Emails": Change @yourcompany.com to your domain GOOGLE DRIVE: Select folder where PDFs should be stored Recommended: Create "Meeting Minutes" folder SLACK: Select channel for team notifications Recommended: Create #meeting-notes channel GOOGLE TASKS: Select task list where tasks should be created Default list works fine TESTING: Use the webhook URL with sample meeting data Check execution log for any errors Verify PDF in Google Drive Check emails were sent Confirm tasks created in Google Tasks Example Input Format POST : Headers: Content-Type: application/json Body: { "title": "Weekly Team Standup", "date": "2025-09-29", "participants": [ "[email protected]", "[email protected]", "[email protected]" ], "duration": "30 minutes", "transcript": "John started the meeting by discussing the progress on the API development. Sarah mentioned that she's working on the dashboard and needs to prepare mockups by Thursday. The team agreed that Sarah will review the API documentation before the client demo on Friday. Akshita confirmed she finished the database schema redesign and needs to schedule a meeting with DevOps team by next Monday to discuss production deployment." } This will generate: Professional PDF with summary and action items Emails to all participants Individual task emails to John, Sarah, and Joe Tasks in Google Tasks Slack notification Output After execution, you'll get: Professional PDF stored in Google Drive Email sent to all participants with meeting overview Individual emails to each assignee with their tasks Slack notification with summary and download link Tasks created in Google Tasks with deadlines CUSTOMIZATION: Modify PDF styling in "Generate PDF Document" node Adjust email templates in Gmail nodes Change AI prompts in OpenAI nodes for different output Modify priority/deadline logic in "Parse and Enrich Data" Troubleshooting Workflow stops at validation: Ensure transcript has >50 words Check that webhook payload is correctly formatted No PDF generated: Verify htmlcsstopdf API credentials Check API usage limits Tasks not created: Verify deadline format is YYYY-MM-DD Check Google Tasks API connection Emails not sending: Confirm Gmail OAuth2 is connected Check that email addresses are valid Support For issues or questions, visit the n8n community forum. License MIT License - Feel free to modify and share!

Who’s it for Operators and makers who capture tasks from custom forms, bots, or automations and want them to appear as time-boxed events in Google Calendar with minimal setup. How it works A Webhook receives a payload containing the task title and a due date (as Unix seconds). The workflow formats the date, checks the most recently updated events in your calendar to avoid duplicates, and creates a new 30-minute event (configurable). After creation, it optionally deletes the original task, keeping your Task list clean and your Calendar up to date. How to set up Select your Google Tasks and Google Calendar credentials. Open the Configuration node and set tasklistId, calendarId (use primary or a specific calendar), defaultMinutes, and eventColor. Send a sample POST to the Webhook with { TaskName, DueDateTimeSeconds }. Run once in manual mode and, if all looks good, activate. Requirements Google accounts for Tasks and Calendar. Appropriate scopes/permissions in the selected credentials. How to customize the workflow Change the event duration/color in Configuration. Adjust duplicate detection by modifying the Calendar search window and query. Map additional fields (e.g., description, attendees) on the Calendar node’s optional fields. Tags Google Calendar, Google Tasks, Webhook, Automation, Productivity Categories Productivity, Google, Calendar