ClickUp and Google Sheets integration

Description Submit any course or lecture video URL along with the course title, module name, assignee, due date, and priority and the workflow automatically converts the entire module into a ClickUp task list. WayinVideo summarizes the video and extracts key learning highlights, then GPT-4o-mini reads the summary and returns 5–12 structured tasks — each with a title starting with an action verb, a description with what to do and why it matters, a task type, an estimated time, and step-by-step checklist items. Each task is created in ClickUp with your chosen priority and due date, tagged as course-task and learning, and every task is logged to Google Sheets with the ClickUp Task ID and URL. Built for learning and development teams, student communities, training managers, and knowledge workers who want learning to translate directly into action. What This Workflow Does Summarizes the course module automatically** — WayinVideo extracts a structured summary with numbered highlights from the video so GPT has real content to build tasks from Extracts 5–12 actionable tasks in pure JSON** — GPT returns a structured JSON array — each task has a title, description, type, estimated minutes, and checklist steps — no free-text parsing needed Prefixes every task title with the course name** — Tasks are created in ClickUp as [Course Title] Task Title so your board stays organized when processing multiple modules Maps your priority input to ClickUp numbers** — Urgent, High, Normal, and Low are automatically converted to the correct ClickUp priority value (1–4) so no manual setup is needed Converts the due date to the format ClickUp requires** — The date you type in the form is converted to a Unix timestamp automatically before the ClickUp task is created Creates one ClickUp task per learning objective** — Each extracted task becomes a separate ClickUp task with To Do status, course-task and learning tags, priority, and due date Logs every task to Google Sheets** — Course title, module, task title, type, estimated minutes, total tasks in module, ClickUp Task ID, ClickUp URL, assignee, due date, and priority are all recorded Setup Requirements Tools Needed n8n instance (self-hosted or cloud) WayinVideo account with API access OpenAI account with GPT-4o-mini API access ClickUp account with a List where tasks will be created Google Sheets (one sheet with a tab named Course Tasks Log) Credentials Required WayinVideo API key (pasted into 2. WayinVideo — Submit Summarization and 4. WayinVideo — Get Summary Results) OpenAI API key ClickUp OAuth2 credential + List ID Google Sheets OAuth2 > ⚠️ WayinVideo API key appears in 2 steps — replace YOUR_WAYINVIDEO_API_KEY in both 2. WayinVideo — Submit Summarization and 4. WayinVideo — Get Summary Results. Missing either one will cause the workflow to fail. Estimated Setup Time: 20–25 minutes Step-by-Step Setup Import the workflow — Open n8n → Workflows → Import from JSON → paste the workflow JSON → click Import Get your WayinVideo API key — Log in to your WayinVideo account → go to Account Settings → copy your API key Add your WayinVideo API key to node 2 — Open node 2. WayinVideo — Submit Summarization → find the Authorization header value Bearer YOUR_WAYINVIDEO_API_KEY → replace YOUR_WAYINVIDEO_API_KEY with your actual key Add your WayinVideo API key to node 4 — Open node 4. WayinVideo — Get Summary Results → find the same Authorization header → replace YOUR_WAYINVIDEO_API_KEY with the same key Connect OpenAI — Open node 9. OpenAI — GPT-4o-mini Model → click the credential dropdown → add your OpenAI API key → test the connection Get your ClickUp List ID — Open ClickUp in a browser → navigate to the List where you want tasks created → right-click the List name → click Copy link → the List ID is the last segment of the URL after the final / Connect ClickUp — Open node 11. ClickUp — Create Task → click the credential dropdown → add ClickUp OAuth2 → complete the authorization flow → in the List ID field, replace YOUR_CLICKUP_LIST_ID with your actual List ID Create your Google Sheet tab — Open your Google Sheet → add a tab named exactly Course Tasks Log → add these 14 column headers in row 1: Course Title, Module Title, Video URL, Task Number, Task Title, Task Type, Estimated Minutes, Total Tasks in Module, ClickUp Task ID, ClickUp Task URL, Assigned To, Due Date, Priority, Generated On Get your Google Sheet ID — Open your Google Sheet in a browser → copy the string between /d/ and /edit in the URL — this is your Sheet ID Connect Google Sheets — Open node 12. Google Sheets — Log Tasks → click the document field → replace YOUR_GOOGLE_SHEET_ID by selecting your spreadsheet or entering the Sheet ID manually → click the credential dropdown → add Google Sheets OAuth2 → authorize access Activate the workflow — Toggle the workflow to Active → copy the Form URL from node 1. Form — Course Video + Details → open it in a browser to submit your first module How It Works (Step by Step) Step 1 — Form: Course Video + Details You open the form URL and fill in six fields: the course video URL (YouTube, Zoom, Vimeo, Loom, or any direct link), the course title, the module or lecture title, who to assign tasks to, the task due date (formatted as YYYY-MM-DD), and the task priority (High, Normal, or Low). Submitting the form starts the entire pipeline. Step 2 — HTTP: WayinVideo — Submit Summarization The course video URL is sent to WayinVideo's Summarization API. WayinVideo accepts the job and returns a task ID confirming the summarization has started. Step 3 — Wait: 90 Seconds The workflow pauses 90 seconds before the first status check, giving WayinVideo time to process the video. Step 4 — HTTP: WayinVideo — Get Summary Results A GET request checks the summarization results endpoint using the task ID. It returns the current status and, once complete, the summary text, highlights array, and tags array. Step 5 — IF: Summary Complete? This is the polling gate. If the status equals SUCCEEDED (YES path), the summary is ready and the workflow moves forward to data extraction. If still processing (NO path), the workflow routes to 6. Wait — 30 Seconds Retry which pauses 30 seconds then loops back to step 4. This repeats until SUCCEEDED. Step 6 — Wait: 30 Seconds Retry When the summary is not yet ready, the workflow waits 30 seconds then returns to step 4 for another check. Step 7 — Code: Extract Summary Data The summary text and highlights (formatted as a numbered list) are extracted from the WayinVideo response. All six form inputs are also packaged. Two important conversions happen here: the priority text (e.g. "High") is mapped to the ClickUp priority number (2) using a lookup table — Urgent=1, High=2, Normal=3, Low=4 — and the due date string is converted to a Unix timestamp in milliseconds which is what ClickUp requires. Step 8 — AI Agent: Extract Learning Tasks GPT-4o-mini receives the module summary, numbered highlights, and full module context in the system prompt. It is instructed to return ONLY a valid JSON array with no extra text — a strict format that makes parsing reliable. Each task in the array must have a title starting with an action verb, a description explaining what to do and why it matters with the video URL included as a reference, a task type chosen from Review, Practice, Build, Implement, or Reflect, a realistic estimated time in minutes between 15 and 120, and 2–3 specific checklist steps. A minimum of 5 tasks and a maximum of 12 must be extracted. Step 9 — OpenAI: GPT-4o-mini Model This is the language model producing the JSON task array. Step 10 — Code: Parse Tasks Array The AI output is cleaned of any markdown backticks and parsed as JSON. If parsing fails, the step throws a clear error showing the first 300 characters of the output for debugging. If the array is empty or missing, another error is thrown. Each task in the array is returned as a separate row — one per task — with the course name prefixed to every task title as [Course Title] Task Title. The total number of tasks is also carried forward for the sheet log. Step 11 — ClickUp: Create Task One ClickUp task is created per learning objective in your specified List. The task title, due date timestamp, priority number, status set to To Do, and two tags (course-task and learning) are all set. ClickUp returns the new task's ID and URL. Step 12 — Google Sheets: Log Tasks One row is appended to your Course Tasks Log tab for every task created. The row captures all 14 fields: course title, module title, video URL, task number, task title, task type, estimated minutes, total tasks in module, ClickUp Task ID, ClickUp Task URL, assignee, due date, priority, and generation timestamp. Every task is logged immediately after its ClickUp task is created. Key Features ✅ Pure JSON output from GPT — GPT is instructed to return only a JSON array with no extra text — making the output directly parseable without complex regex extraction ✅ Priority mapped automatically to ClickUp numbers — Your plain text input (High, Normal, Low) is converted to ClickUp's numeric priority system (1–4) in one step — no manual mapping needed ✅ Due date converted to ClickUp timestamp format — The date you type in the form is automatically converted to the Unix millisecond timestamp that ClickUp requires — no manual conversion ✅ Course name prefixed to every task title — Tasks appear in ClickUp as [Course Name] Task Title so your board stays identifiable when processing multiple courses or modules ✅ Course-task and learning tags on every task — All created tasks are automatically tagged so you can filter your entire ClickUp workspace for course-related tasks across any list or project ✅ Estimated minutes per task — GPT assigns a realistic completion time to each task so assignees can plan their learning schedule without guessing how long each task will take ✅ ClickUp Task ID and URL captured in Google Sheets — Every row in the log includes direct links to the ClickUp task so you can navigate from the sheet to any task in one click Customisation Options Add checklist items to each ClickUp task — After node 11. ClickUp — Create Task, add a ClickUp Create Checklist step using the Task ID returned from step 11 and loop through the checklistItems array from step 10 to add each step as a checklist item on the task. Change the minimum and maximum task count — In the system prompt of node 8. AI Agent — Extract Learning Tasks, change minimum 5 tasks, maximum 12 tasks to a different range — for example 3–8 for shorter lectures or 8–15 for full-day workshops. Send a summary email when all tasks are created — After node 12. Google Sheets — Log Tasks (on the last task row), add a Gmail step that sends the assignee a plain-text email listing all task titles, types, estimated times, and ClickUp URLs so they have everything in their inbox. Add a Slack notification when tasks are created — After node 12. Google Sheets — Log Tasks, add a Slack step that posts the course title, module name, number of tasks created, and a link to the ClickUp List to a #learning or #training channel. Change the ClickUp task status — In node 11. ClickUp — Create Task, change "status": "To Do" to match your ClickUp List's actual status names — for example "status": "Backlog" or "status": "Learning" if your List uses custom statuses. Troubleshooting Form submission not starting the workflow: Confirm the workflow is Active — inactive workflows do not receive form submissions Copy the Form URL fresh from node 1. Form — Course Video + Details after activating — URLs copied before activation will not work Make sure all six fields are filled in — all are marked required WayinVideo returning an error on submission: Confirm YOUR_WAYINVIDEO_API_KEY in node 2. WayinVideo — Submit Summarization is replaced with your actual API key Confirm the same key is in node 4. WayinVideo — Get Summary Results — both steps require it Check the execution log of node 2 for the raw error — a 401 means wrong key, a 422 means the URL format is not supported GPT returning a parse error (JSON parsing failed): Check the execution log of node 8. AI Agent — Extract Learning Tasks for the raw output — if GPT returned markdown code blocks with backticks, node 10. Code — Parse Tasks Array will strip them, but if GPT added other text before or after the array, parsing can fail The error message in node 10 shows the first 300 characters of the raw output to help diagnose — look at what GPT returned and whether it is valid JSON Confirm your OpenAI account has credits — a failed API call can produce an empty or error response that looks like a JSON parse problem ClickUp tasks not being created: Confirm the ClickUp OAuth2 credential in node 11. ClickUp — Create Task is connected and not expired — re-authorize if needed Confirm YOUR_CLICKUP_LIST_ID has been replaced with your actual List ID — the ID is the last segment of the URL when viewing the list in ClickUp in a browser Check that your ClickUp account has permission to create tasks in the target List — shared or read-only lists will reject task creation Google Sheets not logging rows: Confirm YOUR_GOOGLE_SHEET_ID in node 12. Google Sheets — Log Tasks is replaced with your actual Sheet ID from the URL Confirm the tab is named Course Tasks Log exactly and all 14 column headers in row 1 match exactly Check that the Google Sheets OAuth2 credential is connected and not expired — re-authorize if needed Support Need help setting this up or want a custom version built for your team or agency? 📧 Email: [email protected] 🌐 Website: https://www.incrementors.com/

How it works This workflow automatically handles new GitHub issues by reading and understanding them using AI, then taking multiple actions simultaneously — creating tasks, sending notifications, and keeping everything organized — without any manual effort. Step-by-step Trigger & filter** GitHub Trigger – Listens for issue events on a GitHub repository. If – Filters to only process issues with the action opened. AI analysis** Message a model – Sends the issue title, body, and metadata to GPT-4.1-mini with a structured prompt to extract category, subcategory, severity, priority, estimated effort, assigned team, summary, and suggested action. Parse AI Response – Converts the raw AI text output into a clean structured JSON object and appends a formatted date. Parallel output actions** Append row in sheet – Logs all issue data and AI analysis into a Google Sheets tracker. Create a task – Creates a prioritized ClickUp task with full issue and AI analysis details. Send a message – Posts a formatted Slack alert to #github-alerts with issue details and AI analysis. Send a message1 – Sends an HTML-formatted email via Gmail with the full issue report and AI insights. Create a comment on an issue – Posts the AI analysis summary as a comment directly on the GitHub issue. HTTP Request – Applies AI-generated labels (category + severity) to the GitHub issue via the GitHub API. Why use this? Eliminates manual issue triage by using AI to instantly classify and prioritize every new issue Keeps the entire team informed across Slack, Email, and GitHub simultaneously Auto-creates ClickUp tasks so nothing falls through the cracks Logs every issue to Google Sheets for reporting and trend analysis Responds directly on GitHub so issue reporters get instant acknowledgment

Description When a Zoom meeting ends, this workflow fires automatically — no manual action needed. It classifies every participant as On Time or Late, logs all attendance data to Google Sheets, and sends you one AI-written summary via Telegram. For every late joiner, a ClickUp follow-up task is created automatically so no one slips through the cracks. Built for team leads, trainers, and operations managers who run recurring Zoom meetings. What This Workflow Does Automatic attendance capture** — Receives the Zoom meeting.ended event via webhook and processes all participant data instantly, with zero manual input Late participant detection** — Classifies each attendee as Attended or Late based on a configurable join delay threshold (default: 5 minutes) 14-column Google Sheets log** — Saves every participant as one row including join time, leave time, time in meeting, join delay, and status AI-written Telegram summary** — GPT-4o-mini writes a professional attendance summary and sends it once per meeting directly to the host's Telegram Automated ClickUp follow-up tasks** — Creates one ClickUp task per late joiner with full meeting context, participant details, and a next-day due date Clean exit for on-time attendees** — Participants who joined on time bypass the task creation step with no noise or extra actions Setup Requirements Tools and accounts needed n8n instance (self-hosted or cloud) Zoom Marketplace account with a Webhook Only App configured Google account with Google Sheets access OpenAI account with API access (GPT-4o-mini) ClickUp account with API access Telegram Bot (via BotFather) Estimated Setup Time: 20–30 minutes Step-by-Step Setup Import the workflow — Open n8n, go to Workflows → Import from JSON, paste the workflow JSON, and verify all nodes are connected. Configure Zoom Webhook — In the 1. Webhook — Zoom Meeting Ended node, copy the webhook URL. Go to your Zoom Marketplace app, open your Webhook Only App, and paste the URL under the meeting.ended event subscription. Set your config values — Open 2. Set — Config Values and replace all six placeholders: YOUR_TELEGRAM_CHAT_ID — your Telegram chat ID (get it from @userinfobot) YOUR_GOOGLE_SHEET_ID — the ID from your Google Sheet URL (the long string between /d/ and /edit) Attendance Log — rename if your sheet tab has a different name YOUR HOST NAME — the name that appears in the Telegram summary 5 — change to your preferred late threshold in minutes YOUR_CLICKUP_LIST_ID — copy from your ClickUp list URL Connect Google Sheets — Open 4. Google Sheets — Log Participant Row and connect your Google Sheets OAuth2 credential. Authenticate via Google when prompted. Connect OpenAI — Open 7. OpenAI — GPT-4o-mini Model and connect your OpenAI API credential. Enter your API key from platform.openai.com. Connect ClickUp — Open 9. ClickUp — Create Late Participant Task and connect your ClickUp API credential. Enter your personal API token from ClickUp Settings → Apps. Connect Telegram — Open 12. Telegram — Send Meeting Summary and connect your Telegram Bot API credential. Enter the token from BotFather. Activate the workflow — Toggle the workflow to Active before running your next Zoom meeting. How It Works (Step by Step) Step 1 — Webhook: Zoom Meeting Ended When any Zoom meeting ends, Zoom sends a POST request to this webhook. This is the trigger that starts the entire workflow. No polling or manual action is needed — it fires the moment the meeting closes. Step 2 — Set: Config Values This step stores all six configuration values in one place — Telegram chat ID, Google Sheet ID, sheet tab name, host name, late threshold in minutes, and ClickUp list ID. You only set these once, and all downstream steps read from here automatically. Step 3 — Code: Extract and Classify Participants This step reads the full participant list from the Zoom payload. For each person, it calculates how many minutes after the meeting start they joined. If the delay exceeds the threshold, they are marked Late. Everyone else is marked Attended. This step outputs one item per participant — every step after this runs once per person. Step 4 — Google Sheets: Log Participant Row Every participant — regardless of status — is written as one row in your Google Sheet. The row includes 14 columns: meeting ID, topic, host email, date, start time, duration, participant name, email, join time, leave time, time in meeting, join delay in minutes, status, and the timestamp when the row was logged. Step 5 — IF: First Row Check This check gates the Telegram path. Only the first participant item passes through to the summary path (YES). All other participants go to the late-check path (NO). This prevents the host from receiving one Telegram message per attendee. Step 6 — AI Agent: Write Telegram Summary Using GPT-4o-mini, this step generates a concise, plain-text Telegram message for the host. The message covers the meeting topic, date, duration, participant counts, one observation about attendance quality, and one action suggestion. It is capped at 80 words and uses no markdown. Step 7 — OpenAI GPT-4o-mini Model This is the language model powering the AI Agent in Step 6. It runs with a max token limit of 200 and a temperature of 0.4 for consistent, professional output. Step 8 — Set: Prepare Telegram Fields Reads the AI-generated message and the Telegram chat ID, then packages them into a clean output ready to send. Step 9 — Telegram: Send Meeting Summary Sends the final AI-written message to the host's Telegram chat. This fires exactly once per meeting — not once per participant. Step 10 — IF: Is Participant Late? For every non-first participant, this check reads their status. If status equals Late (YES), they move to the ClickUp task step. If they joined on time (NO), they exit cleanly through the No Action step. Step 11 — ClickUp: Create Late Participant Task Creates one ClickUp task per late participant. The task name includes the participant's name and meeting topic. The task body includes full meeting context, participant details, join time, delay in minutes, time in meeting, and three pre-written action items. Due date is automatically set to the next day. Step 12 — Set: No Action Needed On-time participants exit here with a simple confirmation message. No task is created and no further action is taken. Key Features ✅ Zero-click attendance logging — The workflow fires automatically when Zoom ends; you never need to start it manually ✅ Configurable late threshold — Change one value in the config step to adjust what counts as late for your team ✅ One Telegram message per meeting — The first-row gate ensures the host gets one clean summary, not one message per attendee ✅ 14-column Google Sheets record — Every row is complete with time-in-meeting, join delay, and logged-at timestamp for easy reporting ✅ Pre-written ClickUp task body — Late participant tasks include context and three ready-to-act follow-up items out of the box ✅ Next-day due date on tasks — ClickUp tasks are automatically due 24 hours after the meeting ends ✅ GPT-4o-mini for cost efficiency — Telegram summaries use the lightweight model for fast, affordable generation Customisation Options Change the late threshold per meeting type — In 2. Set — Config Values, update lateThresholdMinutes to a higher value (e.g., 10) for longer or less structured meetings. Add email notification for late participants — After 9. ClickUp — Create Late Participant Task, connect a Gmail or SMTP node to automatically email the late participant a summary of what they missed. Log to multiple sheets by meeting topic — In 4. Google Sheets — Log Participant Row, use an expression to dynamically set the sheet tab name based on the meeting topic — one tab per recurring meeting type. Add a Slack notification alongside Telegram — Duplicate 12. Telegram — Send Meeting Summary and replace it with a Slack node to send the same summary to a team channel in addition to the host's personal Telegram. Increase task priority for participants who joined very late — In 9. ClickUp — Create Late Participant Task, add an IF check before the task node to set priority: 1 (urgent) if joinDelayMin exceeds 15 minutes. Filter out internal test accounts — Before 3. Code — Extract and Classify Participants, add a Code node that removes any participants matching test email domains so they don't pollute your sheet or trigger tasks. Troubleshooting Workflow not triggering when the meeting ends: Confirm the webhook URL from 1. Webhook — Zoom Meeting Ended is pasted correctly in your Zoom Marketplace app Verify the event subscription is set to meeting.ended specifically — not meeting.ended with a typo or a different event type Make sure the workflow is activated in n8n before the meeting starts Google Sheets rows not appearing: Check that the Sheet ID in 2. Set — Config Values is the correct ID from the sheet URL Confirm the sheet tab name matches exactly what is written in sheetName — it is case-sensitive Re-authenticate the Google Sheets OAuth2 credential if you recently changed Google account permissions Telegram message not sending: Verify the Telegram chat ID is correct — use @userinfobot in Telegram to retrieve it Confirm the Telegram Bot token in 12. Telegram — Send Meeting Summary is valid and has not been revoked via BotFather Make sure the bot has been added to the chat and has permission to send messages ClickUp tasks not being created: Check that the ClickUp list ID in 2. Set — Config Values is the correct list — not a space ID or folder ID Verify the ClickUp API credential is connected and the token has not expired If no participants are late in your test, the task node will not fire — use a threshold of 0 for initial testing AI summary is blank or returns an error: Confirm the OpenAI API key in 7. OpenAI — GPT-4o-mini Model is valid and has available credits Check that the credential is connected properly in n8n — reconnect and re-enter the key if needed Support Need help setting this up or want a custom version built for your team or agency? 📧 Email:[email protected] 🌐 Website:https://isawow.com

Create Job Folders, Tasks, Alerts, and Onboarding Emails After Stripe Payment with Google Drive, ClickUp, and Slack Categories: Payments, Project Operations, Client Onboarding This workflow creates a complete payment → project kickoff system for service-based businesses. Once a client pays via Stripe, the system automatically provisions project infrastructure, records the order, notifies the team, and sends clear next steps to the client. Built for operational reliability rather than flash, this workflow proves that strong client experiences come from consistent execution, not manual coordination. Benefits Instant Project Kickoff** – Projects are fully set up the moment payment clears Operational Consistency** – Every client starts with the same clean structure Fail‑Loud Safeguards** – Critical errors stop execution and alert the team Reduced Manual Ops** – No copying data across tools after payment Professional Client Experience** – Immediate confirmation and next steps Fully Customizable** – Folder structures and tasks are examples, not constraints How It Works Payment & Validation Listens for successful Stripe payments Verifies required customer and package data Prevents partial setup if data is missing Client & Order Identification Locates the client in your CRM using email Creates an internal order record as a source of truth Project Infrastructure Provisioning Creates a project folder structure in Google Drive (example configuration) Creates a ClickUp project list with default tasks (example configuration) Communication & Handoff Sends a welcome email with onboarding instructions to the client Notifies the internal team in Slack that work can begin Error Handling Critical failures stop execution and surface alerts Non‑critical failures alert the team but allow progress This staged approach keeps the workflow easy to reason about and safe to operate at scale. Required Setup Configuration Core Configuration Update the Workflow Configuration node: intakeFormUrl – Your onboarding or intake form parentFolderId – Google Drive folder where client projects live Required Integrations Stripe Google Drive Google Sheets (CRM + Orders) ClickUp Gmail Slack Once credentials are connected and configuration values are set, the workflow is ready for testing. Project Structure (Example Configuration) The structures below are examples only. They demonstrate how the workflow provisions infrastructure automatically. You can freely rename, remove, or replace folders and tasks to match any service or industry. Google Drive Example folder structure: YYYY-MM — Client Name — Package ├─ 01-Intake ├─ 02-Logo ├─ 03-Brand Kit ├─ 04-Website └─ 05-Final Delivery ClickUp Example default tasks: Brand Questionnaire Review Logo Concepts Brand Kit Website Build All task names, counts, and priorities are customizable. Business Use Cases Agencies delivering repeatable services Productized service businesses Freelancers managing multiple paid engagements Internal teams onboarding clients or stakeholders If work begins after payment, this workflow fits. Business Impact Faster project start times Fewer setup errors Clear ownership between sales and delivery Improved client confidence after payment Reduced operational overhead as volume scales The payment moment becomes a clean handoff instead of an operational bottleneck. Difficulty & Cost Difficulty Level:** Intermediate Estimated Setup Time:** 30–45 minutes Monthly Operating Cost:** ~$0–$10 (API usage dependent) Installation Steps Connect all required credentials Update the Workflow Configuration node Run a test Stripe payment Verify folders, tasks, email, and Slack alerts Activate the workflow Customization & Extensions This workflow is designed to plug cleanly into a larger end‑to‑end sales → delivery automation system. If you are building multiple automations, this template typically sits in the middle of the lifecycle. How It Fits Into a Larger System Common upstream and downstream integrations include: Lead & Opportunity Pipelines** When combined with lead scraping, enrichment, and qualification workflows, this automation acts as the handoff point where a qualified opportunity becomes a paid project. Proposal & Payment Flows** This workflow is commonly triggered after an automated proposal + Stripe checkout flow, ensuring that once payment clears, production begins immediately with no manual coordination. Client Intake & Brief Generation** The welcome email can link directly into automated intake form workflows that convert responses into structured briefs, creative direction, or production instructions. Production & Delivery Pipelines** Project folders and tasks created here can act as triggers for downstream workflows such as approvals, revision tracking, asset delivery, or website launches. Typical Expansion Path For fast ROI, many teams implement these stages in order: Payment → Project Kickoff (this workflow) Intake Form → Structured Brief Production Pipelines (Design / Website / Delivery) Additional layers such as lead scraping, outbound outreach, and nurture engines can be added before this workflow once delivery operations are stable. If you’re curious, I’ve built other templates that cover the steps before and after this one (lead gen, proposals, intake, production, etc.). You can find those on my profile — they’re designed to work together, but each one stands on its own.

How it works This workflow runs on a schedule to collect task data from ClickUp and evaluate employee performance using AI. Tasks are analyzed to generate structured summaries, productivity metrics, and KPI scores. JavaScript logic refines and standardizes the results. The final performance data is stored in Google Sheets as a live KPI dashboard. Step-by-step Step 1: Collect ClickUp task data** Schedule Trigger – Starts the workflow automatically at defined intervals. Get many folders – Fetches all folders from the selected ClickUp space. Loop Over Items – Iterates through folders to process tasks sequentially. Get many tasks – Retrieves tasks associated with each folder or list. Step 2: Analyze tasks and compute KPIs** Message a model – Sends task details to an AI model to generate summaries and raw performance metrics. Code in JavaScript – Parses AI output, recalculates KPI scores, and assigns standardized ratings. Step 3: Update employee KPI dashboard** Append or update row in sheet – Writes or updates task and employee performance data in Google Sheets. Why use this? Automates employee performance tracking without manual reporting. Produces consistent KPI scores across all ClickUp tasks. Helps managers quickly identify overdue or high-priority work. Keeps Google Sheets dashboards continuously up to date. Improves visibility into productivity and task execution trends.

How it Works. The workflow runs automatically every day and collects analytics data for both today and yesterday. It cleans and standardizes both datasets in the same way so they are easy to compare. After that, it measures how performance has changed from one day to the next and interprets those changes to understand trends and context. Once all calculations are finished, the AI creates a clear, easy-to-read summary of what happened. This summary is then formatted and sent through the required communication channels, while the final data is saved for tracking over time and for creating follow-up tasks if needed. Key Features: Trigger runs once per day recommended (11: 57 PM). Fetch seperate data for today and yesterday in node. Compare the two days data and highlight if traffic is less Add the trend lowTraffic for low traffic identification. Using GPT-4 Mini for human readable summary to suit different communication channels. Sending report to WhatsApp / Email Stored the final structure data to Google Sheet for future analytics and historical record Setup Steps Connect Required Credentials You must connect the following credentials: Google Analytics API Google Sheets OpenAi API Email SMTP WhatsApp API ClickUp API Replace Defalut Values Update the workflow with: Your Google Analytics Id's Your Google Sheet Tabs Replace SMTP Credentials, sender and recipients Change with your OpenAi API key Create your WhatApi API Credentials ClickUp API Key's Customize Email Template Modify subject, message body, or formatting style based on your reporting standards. Adjust Trigger You may choose: Manual Trigger Cron Trigger for daily/weekly report Webhook Trigger integrated with your system Detailed Process Flow Schedule Trigger Node Type: Trigger Node Purpose: Automates the start of the workflow. Details: Runs every day (or every hour if real-time monitoring is needed). Eliminates manual data collection and ensures consistent reporting. Analytics Reports Node Type :- Google Analytics Node Purpose: Fetch website performance data Metrics includes: users, sessions, page views Combine the Data Node Type: Merge Node (Append) Purpose: Combines today’s and yesterday’s datasets into a single item for comparison. Details: Prepares data for calculating percentage changes. Maintains proper structure for further nodes. Calculate Percent Changes Node Type: Function Node Purpose: Computes day-over-day percentage changes for users, sessions, and page views. Details: Formula: ((today - yesterday) / yesterday) * 100 Handles increases and decreases correctly. Outputs values used for trend indicators and alerts. Generate AI Summary Node Type: OpenAI Node Purpose: Produces human-readable, professional insights about the daily analytics. Details: Summarizes key changes, trends, and recommendations. Provides context such as low-traffic warnings. Text output is used in emails, WhatsApp, and ClickUp tasks. Send Email or Whatsapp to Dedicated Person / Marketing Team Node Type: Email Node / Whatspp Purpose: Sends daily alert or report emails or whatsapp. Details: Includes formatted metrics and AI summary. Email subject and body clearly indicate trends and recommendations. Workflow Benefits Fully automated daily GA reporting AI-generated summaries for clear insights Alerts only triggered when necessary Historical logging for trends and dashboards Actionable tasks automatically created in ClickUp Multi-channel delivery via Email and WhatsApp Handles low-traffic scenarios gracefully

This workflow converts raw ClickUp task updates—received directly through a webhook—into fully automated release documentation. It validates incoming payloads, fetches and cleans task details, enriches them with AI-generated metadata, produces structured release notes using GPT-4o, publishes them to Notion, notifies stakeholders on Slack, emails a formatted summary, and logs the release into Google Sheets. The system handles malformed events gracefully by logging invalid payloads and continues only when a valid task_id is present. It extracts structured fields (title, description, links, priority, assignee), then augments them with AI-driven classifications such as risk level, change type, module, and impact score. GPT-4o generates polished release notes following a strict template. Finally, the workflow distributes the release across multiple channels while maintaining an auditable, centralized history. ⚙️ What This Workflow Does (Step-by-Step) 🟢 Webhook — Receive ClickUp Task Update Captures incoming events from ClickUp via POST and forwards the raw body for parsing. 🧹 Code in JavaScript — Extract task_id Parses the raw webhook body and safely extracts task_id. Invalid JSON → forwarded to error logging. 🔍 Validate Incoming ClickUp Task Event Checks if task_id exists. Valid → continue workflow Invalid → log error to Google Sheets 📄 Fetch Full Task Details from ClickUp Retrieves full task metadata: title, description, status, priority, links, assignee details, and due date. 🧩 Extract Clean Task Fields from ClickUp Data Normalizes and structures the task fields into a clean, usable JSON object. 🧠 Provide GPT-4o Model for Metadata Extraction Loads the language model for metadata generation. 🔍 Generate Release Metadata via AI AI generates structured metadata including: • risk_level • change_type • module • impact_score • requires_testing 🧹 Parse AI Metadata JSON Output Parses stringified JSON from the AI node into valid structured JSON. Malformed metadata → returned as an error object. 🔀 Merge Task Details with Metadata Combines clean task fields with AI-generated metadata into a complete release-ready object. 🧠 Provide GPT-4o Model for Release Notes Supplies the language model needed to generate formal release notes. ✍️ Generate Structured Release Notes via AI Produces uniform release notes containing: • Summary • Improvements & Features • Bug Fixes • Impact Analysis • Known Issues 📝 Extract Release Notes Title & Final Output Extracts title from markdown and prepares final content for publishing. 📘 Create Release Notes Page in Notion Saves the release notes as a new page in the Notion Release Notes database. 💬 Post Release Announcement to Slack Sends formatted release notes + Notion link to the specified Slack user/channel. 📧 Send Release Summary Email Sends a structured HTML email with the release summary, full notes, and Notion link. 📊 Append Release Log Entry to Google Sheet Writes a complete release log entry including: • task ID • title • priority • module • risk level • Notion URL • Slack message URL • release date 🛑 Log Invalid ClickUp Events to Google Sheet Stores any invalid or incomplete webhook payload for debugging and auditing. 🧩 Prerequisites • ClickUp API token • Public webhook endpoint in n8n • Azure OpenAI GPT-4o credentials • Notion API integration • Slack API token • Google Sheets OAuth • Gmail OAuth 💡 Key Benefits ✔ Converts ClickUp updates directly into finished release documentation ✔ AI-powered metadata ensures consistent classification ✔ Instant multi-channel dissemination: Slack + Email + Notion ✔ Automatic logging for audit, QA, and release governance ✔ Eliminates manual writing, formatting, and cross-platform updates 👥 Perfect For Product teams running constant sprints Engineering teams needing reliable release documentation Teams using ClickUp as their primary task manager Organizations with multi-channel release communication needs

Description: Automate your developer onboarding quality checks with this n8n workflow template. Whenever a new onboarding task is created in ClickUp, the workflow logs it to Google Sheets, evaluates its completeness using Azure OpenAI GPT-4o-mini, and alerts your team in Slack if critical details are missing. Perfect for engineering managers, DevOps leads, and HR tech teams who want to maintain consistent onboarding quality and ensure every developer gets the tools, credentials, and environment setup they need — without manual review. ✅ What This Template Does (Step-by-Step) ⚡ Step 1: Auto-Trigger on ClickUp Task Creation Listens for new task creation events (taskCreated) in your ClickUp workspace to initiate the audit automatically. 📊 Step 2: Log Task Details to Google Sheets Records essential task data — task name, assignee, and description — creating a central audit trail for all onboarding activities. 🧠 Step 3: AI Completeness Analysis (GPT-4o-mini) Uses Azure OpenAI GPT-4o-mini to evaluate each onboarding task for completeness across key areas: Tooling requirements Credential setup Environment configuration Instruction clarity Outputs: ✅ Score (0–100) ⚠️ List of Missing Items 💡 Suggestions for Improvement 🚦 Step 4: Apply Quality Gate Checks whether the AI-generated completeness score is below 80. Incomplete tasks automatically move to the alert stage for review. 📢 Step 5: Alert Team via Slack Sends a structured Slack message summarizing the issue, including: Task name & assignee Completeness score Missing checklist items Recommended next actions This ensures your team fixes incomplete onboarding items before they impact new hires. 🧠 Key Features 🤖 AI-driven task completeness scoring 📊 Automatic task logging for audit visibility ⚙️ Smart quality gate (score threshold < 80) 📢 Instant Slack alerts for incomplete tasks 🔄 End-to-end automation from ClickUp to Slack 💼 Use Cases 🎓 Audit onboarding checklists for new developers 🧩 Standardize environment setup and credential handover 🚨 Identify missing steps before onboarding deadlines 📈 Maintain onboarding consistency across teams 📦 Required Integrations ClickUp API – to detect new onboarding tasks Google Sheets API – to store audit logs and history Azure OpenAI (GPT-4o-mini) – to evaluate completeness Slack API – to alert the team on incomplete entries 🎯 Why Use This Template? ✅ Ensures every new developer receives a full, ready-to-start setup ✅ Eliminates manual checklist verification ✅ Improves onboarding quality and compliance tracking ✅ Creates a transparent audit trail for continuous improvement

📘 Description: This workflow automates the entire release note creation and announcement process whenever a task status changes in ClickUp. Using Azure OpenAI GPT-4o, Notion, Slack, Gmail, and Google Sheets, it converts technical task data into clear, structured, and branded release notes — ready for documentation and team broadcast. The flow captures task details, generates Markdown-formatted FAQs, documents them in Notion, formats professional Slack messages, and notifies the task owner via HTML email. Any failed payloads or validation errors are logged automatically to Google Sheets for full traceability. The result is a zero-touch release workflow that saves time, keeps communication consistent, and ensures every completed feature is clearly documented and shared. ⚙️ What This Workflow Does (Step-by-Step) 🟢 ClickUp Task Status Trigger Listens for task status updates (e.g., In Review → Complete) within the specified ClickUp team. Whenever a task reaches a completion state, this node starts the release note workflow automatically. 🔍 Validate ClickUp Payload (IF Node) Checks that the incoming ClickUp webhook contains a valid task_id. ✅ True Path: Proceeds to fetch task details. ❌ False Path: Logs the invalid payload to Google Sheets for review. 📋 Fetch Task Details from ClickUp Retrieves full information about the task using the task_id, including title, description, status, assignee, priority, and custom fields. Provides complete task context for AI processing. 🧩 Parse Task Details in JavaScript Cleans and standardizes task data into JSON format with fields like title, description, priority, owner, due date, and task URL. Also extracts optional links (e.g., GitHub references). Ensures consistent, structured input for the AI model. 🧠 Configure GPT-4o Model (Azure OpenAI) Initializes GPT-4o as the core reasoning engine for FAQ and release-note generation, ensuring context-aware and concise output. 🤖 Generate Release Notes FAQ (AI Agent) Transforms task details into a Markdown-formatted release note under four standardized sections: 1️⃣ What changed 2️⃣ Why 3️⃣ How to use 4️⃣ Known issues Each section is written clearly and briefly for internal and external readers. 📘 Save Release Notes to Notion Creates a new page in the Notion “Release Notes” database. Includes task URL, owner, status, priority, and the full AI-generated FAQ content. Serves as the single source of truth for changelogs and release documentation. 💬 Configure GPT-4o Model (Slack Formatting) Prepares another GPT-4o model instance for formatting Slack-ready announcements in a professional and brand-consistent tone. 🎨 Generate Slack Release Announcement (AI Agent) Converts the Notion release information into a polished Slack message. Adds emojis, bullet points, and a clickable task URL — optimized for quick team consumption. 📢 Announce Release in Slack Posts the AI-formatted message directly to the internal Slack channel, notifying the team of the latest feature release. Keeps everyone aligned without manual drafting or posting. 📨 Send Acknowledgment Email to Assignee (Gmail Node) Sends an automated HTML email to the task owner confirming that their release is live. Includes task name, status, priority, release date, quick links to Notion and ClickUp, and a preview of the AI-generated FAQ. Delivers a professional confirmation while closing the communication loop. 🚨 Log Errors in Google Sheets Captures all payload validation errors, API failures, or processing exceptions into an “Error Log Sheet.” Ensures complete auditability and smooth maintenance of the workflow. 🧩 Prerequisites ClickUp API credentials (for task triggers & data fetch) Azure OpenAI (GPT-4o) credentials Notion API integration (for release documentation) Slack API connection (for announcements) Gmail API access (for acknowledgment emails) Google Sheets API access (for error logging) 💡 Key Benefits ✅ Converts completed tasks into professional release notes automatically ✅ Publishes directly to Notion with consistent documentation ✅ Broadcasts updates to Slack in clean, branded format ✅ Notifies assignees instantly via personalized HTML email ✅ Maintains transparent error tracking in Google Sheets 👥 Perfect For Product & Engineering Teams managing frequent feature releases SaaS companies automating changelog and release documentation Project managers maintaining internal knowledge bases Teams using ClickUp, Notion, Slack, and Gmail for daily operations

Description This workflow acts as a CI/CD-style test harness for validating other n8n workflows. It executes a target workflow (here: Archive Payment Receipts), evaluates pass/fail outcomes, and generates structured reports. Results are automatically archived to Google Drive, logged in Google Sheets, and synced with ClickUp for visibility. Both success and failure scenarios are handled with standardized formatting. What This Template Does (Step-by-Step) ⚡ Manual Trigger – Start the test run manually. ▶️ Execute Target Workflow Under Test – Calls the specified workflow (Archive Payment Receipts) and captures its output, even if it errors. ✅ Test Result Evaluation (If Node) – Checks if the output contains errors. Pass Path → success formatting + archival. Fail Path → failure formatting + logging. 📄 Format Success Test Result (Set Node) – Creates a structured result object with: Status: ✅ Passed Workflow Name Timestamp 📄 Format Failed Test Result (Set Node) – Same as above, but with ❌ Failed status. 📝 Generate Success/Failure Report Text (Code Node) – Converts structured data into a human-readable report string. 📦 Convert Report to Text File – Transforms the text into a .txt file for archiving. ☁️ Archive Reports to Google Drive – Saves .txt files (success/failure) into the resume store folder with timestamped filenames. ✏️ Update ClickUp Task (Success/Failure) – Posts results directly into a ClickUp task for visibility. 📊 Log Error Details to Error Tracking Sheet (Google Sheets) – Appends raw error objects to an error log sheet for debugging and trend analysis. Prerequisites Target workflow to test (e.g., Archive Payment Receipts) Google Drive folder for report storage Google Sheets (Error Log tab) ClickUp API credentials n8n instance Key Benefits ✅ Automates workflow regression testing ✅ Captures pass/fail outcomes with full audit trail ✅ Maintains error logs for debugging and reliability improvements ✅ Keeps stakeholders updated via ClickUp integration ✅ Supports compliance with archived test reports Perfect For Teams running workflow QA & testing Organizations needing audit-ready test reports DevOps pipelines with continuous validation of automations Stakeholders requiring real-time visibility into workflow health

Description Automatically analyze incoming lead replies from Google Sheets using Azure OpenAI GPT-4, classify their intent (Demo Request, Pricing, Objection, etc.), and create actionable follow-up tasks in ClickUp — all without manual intervention. Streamline your sales response workflow and never miss a lead again. 🤖📩📈 What This Template Does Triggers every 15 minutes to check for new lead replies in Google Sheets. ⏰ Prepares lead data for AI analysis by standardizing input fields. 🧩 Uses Azure OpenAI GPT-4 to classify lead intent (Demo Request, Pricing Inquiry, Objection, etc.). 🧠 Routes leads based on intent to the corresponding follow-up handler. 🔀 Creates new ClickUp tasks with calculated due dates, descriptions, and pipeline stages. 🗂️ Adds structured checklists to each task for consistent sales follow-ups. ✅ Loops through multiple tasks while respecting ClickUp API rate limits. 🔁 Key Benefits ✅ Saves hours of manual lead qualification and task creation. ✅ Ensures no lead reply is ignored or delayed. ✅ Standardizes intent-based follow-ups for sales teams. ✅ Enhances productivity with AI-driven decision logic. ✅ Maintains clear visibility across CRM and task systems. Features 15-minute recurring trigger to monitor new replies. AI-powered intent classification using Azure OpenAI GPT-4. Multi-category routing logic for personalized next steps. Seamless ClickUp integration for automated task generation. Smart checklist creation for follow-up management. Batch loop processing to avoid rate-limit errors. Requirements n8n instance (cloud or self-hosted). Google Sheets OAuth2 credentials with read access. Azure OpenAI GPT-4 API credentials. ClickUp API token with workspace permissions. Target Audience Sales and marketing teams managing inbound leads. 💼 Agencies automating client qualification workflows. 🏢 Startups improving lead follow-up efficiency. 🚀 Teams integrating AI-driven insights into CRM processes. 🌐 Step-by-Step Setup Instructions Connect Google Sheets with your lead replies document. 📊 Add Azure OpenAI GPT-4 API credentials for intent analysis. 🧠 Configure ClickUp workspace details — team, space, folder, and list IDs. ⚙️ Set your preferred trigger interval (default: every 15 minutes). ⏰ Run a test with sample data to confirm intent mapping and task creation. ✅ Activate the workflow to automatically classify leads and create ClickUp tasks. 🚀

Description Stop losing warm leads in the noise. This automation analyzes your lead engagement data, calculates priority scores based on activity and last contact date, and automatically queues your top 10 leads for follow-up in ClickUp — complete with suggested send times based on timezone. ⚡ What This Template Does Pulls lead data from Google Sheets (e.g., name, engagement, last contact date, timezone). 📄 Calculates days since last contact to measure lead freshness. ⏰ Combines engagement score and recency into a weighted priority score. 📊 Sorts and filters top 10 leads for immediate follow-up. 🔝 Suggests best time to reach out based on each lead’s timezone. 🌍 Creates corresponding ClickUp tasks with lead details. 🗂️ Updates the Google Sheet to mark leads as queued. ✅ Key Benefits Automatically identify high-priority leads daily. 🎯 Increase conversion rates with timely, personalized follow-ups. ⏱️ Eliminate manual sorting and spreadsheet filtering. 🚫 Keep sales teams organized with ClickUp task automation. 💼 Works perfectly for SDRs, account managers, and B2B teams. 🤝 Features Google Sheets integration for real-time lead updates. 📊 Smart recency calculator (days since last contact). ⏰ Weighted priority formula (70% engagement, 30% recency). 🧮 ClickUp task creation for seamless team coordination. 🔗 Timezone-based follow-up time suggestion. 🌐 Configurable limit (Top 10 leads — adjustable). ⚙️ Automatic sheet update with queue status tracking. 📋 Requirements n8n instance (cloud or self-hosted). 🧰 Google Sheet with columns: Lead Name, Engagement_Score, Last_Contact_Date, Timezone, Email. 📑 Connected Google Sheets and ClickUp credentials in n8n. 🔐 Active ClickUp workspace with accessible list or space ID. 🧭 Target Audience Sales and marketing teams managing large lead lists. 📈 B2B organizations using ClickUp for pipeline tracking. 🧩 SDRs who need to prioritize outreach daily. 🗓️ Agencies managing multiple clients and follow-up cadences. 🤝 Step-by-Step Setup Instructions (Concise) Create or connect a Google Sheet with all required headers. 📋 Update node credentials for Google Sheets and ClickUp. 🔑 Adjust weightage logic or maxItems count if needed. ⚙️ Test workflow using the manual trigger. ▶️ (Optional) Schedule it to run daily for auto-prioritization. ⏰ Review ClickUp tasks and follow up with top leads. 📨 Security Best Practices Share the Google Sheet only with the n8n Google account (Editor). 🔒 Keep ClickUp API credentials encrypted within n8n. 🛡️ Review ClickUp task creation permissions before activation. ✅ Regularly clean archived leads from the Google Sheet. 🧹

Description This workflow automates the tracking and follow-up process for pending payments. It pulls lead payment data from Google Sheets, checks whether the status is “Open,” and then routes actions accordingly. For open payment cases, it creates a dedicated ClickUp task and sends an email confirmation to stakeholders. For non-open cases, it notifies the team via Slack. This ensures payment verifications are never missed, while keeping all updates transparent and centralized. What This Template Does (Step-by-Step) 📊 Fetch Lead Data from Google Sheets Retrieves lead records including: Lead Name Company Name Payment Verification Status Status (Open/Closed) ⚖️ Check if Status = Open ✅ TRUE (Open): Creates a ClickUp task and sends an email confirmation. ❌ FALSE (Not Open): Sends a Slack notification only. 🗂 Create ClickUp Task for Payment Verification: Adds a task with lead and company details for pending payment follow-up in the specified list. ✉️ Send Email Confirmation: Notifies the assigned watcher (via Gmail) with task details (name, ID, and link). 💬 Send Slack Notification: Alerts the Slack workspace if a lead’s status is not “Open,” providing visibility on non-actionable cases. Prerequisites Google Sheet with lead/payment data ClickUp account & API credentials Gmail API credentials Slack API credentials n8n instance (cloud or self-hosted) Step-by-Step Setup Connect Google Sheets → Fetch payment verification data. Apply Status Filter (If Node) → Route based on “Open” status. Open Status → Create ClickUp Task → Send Email confirmation. Not Open Status → Send Slack notification. Customization Ideas 🎯 Add additional filtering (e.g., only create tasks if payment verification = “Pending”). 📢 Send Slack alerts for all new leads, not just closed ones. 📚 Log completed payment verifications into Airtable or Notion for reporting. 💡 Include payment due dates or invoice numbers in ClickUp task details. Key Benefits ✅ Automates payment follow-up process ✅ Keeps stakeholders informed via email ✅ Provides real-time Slack alerts for non-actionable cases ✅ Centralizes pending payment tasks in ClickUp ✅ Reduces manual monitoring and ensures no pending case is missed Perfect For 👥 Finance teams handling multiple payment verifications 🏢 Companies wanting a transparent and automated payment tracking process 🎯 Teams already using ClickUp for task management 📊 Managers who need visibility into pending vs. closed payment statuses

Description Automatically capture customer onboarding help requests from Typeform, log them in Google Sheets, validate email addresses, and send a professional HTML welcome email via Gmail. Ensures smooth onboarding communication with audit-ready tracking and error handling. 📝📧 What This Template Does Monitors Typeform submissions for new onboarding help requests. 📥 Logs all responses into Google Sheets with structured fields. 📊 Validates email addresses to prevent errors. ✅ Generates professional HTML welcome emails with company branding. 🎨 Sends onboarding emails directly via Gmail. 📧 Handles missing or invalid emails with error logging. ⚠️ Key Benefits Streamlines customer onboarding request handling. ⏱️ Creates a centralized log for analytics and audits. 🧾 Improves customer experience with branded email communication. 💡 Reduces manual effort in follow-up and data entry. 🔄 Ensures reliable handling of incomplete or invalid submissions. 🛡️ Features Typeform trigger for new form submissions. 📝 Automatic Google Sheets logging of customer details. 📈 Conditional email validation before sending. 🔍 Dynamic HTML email generation with customer details. 🎨 Automated Gmail delivery of welcome emails. 📧 Error handling node for missing/invalid email submissions. 🚨 Requirements n8n instance (cloud or self-hosted). Typeform API credentials with webhook permissions. Google Sheets OAuth2 credentials with spreadsheet write access. Gmail OAuth2 credentials with send email permissions. Pre-configured Google Sheet for onboarding request tracking. Target Audience Customer success and onboarding teams. 👩‍💻 SaaS startups managing onboarding inquiries. 🚀 Support teams handling product/service onboarding. 🛠️ SMBs looking for efficient onboarding automation. 🏢 Remote teams needing structured onboarding workflows. 🌐 Step-by-Step Setup Instructions Connect Typeform, Google Sheets, and Gmail credentials in n8n. 🔑 Insert your Typeform form ID in the trigger node. 📝 Replace the Google Sheet ID with your tracking sheet. 📊 Map form fields to spreadsheet columns (ensure headers match). 🔗 Customize email HTML template with branding and company info. 🎨 Update sender email in the Gmail node. 📧 Test the workflow with a sample form submission. ✅

Description Automate Zendesk ticket follow-up management by fetching pending tickets daily, enriching and logging them into Google Sheets, creating ClickUp tasks for team reminders, and sending professional follow-up emails to customers. Keeps your support pipeline clean and ensures no pending tickets fall through the cracks. 🎫📊📧✅ What This Template Does Triggers daily (Mon–Fri at 8 PM) to check Zendesk for pending tickets. ⏰ Filters only "pending" status tickets to reduce noise. 🔍 Formats ticket data with priority, age, and attention flags. 🧠 Logs all tickets into Google Sheets for reporting and analytics. 📊 Creates ClickUp tasks for team follow-up and accountability. 📋 Generates professional HTML follow-up emails grouped by customer. 🎨 Sends emails via Gmail with ticket details and next steps. 📧 Key Benefits Ensures no pending Zendesk tickets are forgotten. ⏱️ Builds a historical log for analytics and audit trails. 🧾 Keeps your support team accountable with ClickUp tasks. ✅ Delivers personalized, branded follow-up emails to customers. 💡 Reduces manual effort in tracking and responding to tickets. 🔄 Features Schedule Trigger – Runs Mon–Fri at 8:00 PM. 🗓️ Zendesk Integration – Fetches pending tickets automatically. 🎫 Smart Data Processing – Cleans descriptions, calculates age, flags urgent tickets. ⚡ Google Sheets Logging – Maintains a structured log with Ticket ID, URL, tags, status, etc. 📈 ClickUp Tasks – Automatically creates tasks per pending ticket. 📋 Email Generation – Groups tickets per customer, builds professional HTML follow-ups. 🎨 Gmail Delivery – Sends personalized follow-ups directly to customers. 📧 Requirements n8n instance (cloud or self-hosted). Zendesk API credentials with read access. Google Sheets OAuth2 credentials with write access. ClickUp API credentials for task creation. Gmail OAuth2 credentials for sending emails. Pre-configured Google Sheet for pending ticket tracking. Target Audience Customer support teams managing Zendesk tickets. 🎧 SaaS companies wanting automated follow-ups. 🚀 CS managers ensuring accountability in ticket handling. 🛠️ SMBs reducing customer wait time with proactive follow-ups. 🏢 Remote support teams needing automated reminders and logs. 🌐 Step-by-Step Setup Instructions Connect Zendesk, Google Sheets, ClickUp, and Gmail credentials in n8n. 🔑 Update the schedule trigger (default: Mon–Fri at 8:00 PM). ⏰ Replace the Google Sheet ID with your pending ticket log sheet. 📊 Configure your ClickUp space/list IDs for task creation. 📋 Update email branding and sender address in the email generator. 🎨 Test with sample tickets to validate Sheets logging, ClickUp tasks, and Gmail delivery. ✅

Description Process new resumes from Google Drive, extract structured candidate data with AI, save to Google Sheets, and auto-create a ClickUp hiring task. Gain a centralized, searchable candidate database and instant task kickoff—no manual data entry. 🚀 What This Template Does Watches a Google Drive folder for new resume PDFs and triggers the workflow. 📂 Downloads the file and converts the PDF to clean, readable text. 📄 Analyzes resume text with an AI Resume Analyzer to extract structured candidate info (name, email, phone, experience, skills, education). 🤖 Cleans and validates the AI JSON output for reliability. 🧹 Appends or updates a candidate row in Google Sheets and creates a ClickUp hiring task. ✅ Key Benefits Save hours with end-to-end, hands-off resume processing. ⏱️ Never miss a candidate—every upload triggers automatically. 🔔 Keep a single source of truth in Sheets, always up-to-date. 📊 Kickstart hiring instantly with auto-created ClickUp tasks. 🗂 Works with varied resume formats using AI extraction. 🧠 Features Google Drive “Watch for New Resumes” trigger (every minute). ⏲ PDF-to-text extraction optimized for text-based PDFs. 📘 AI-powered resume parsing into standardized JSON fields. 🧩 JSON cleanup and validation for safe storage. 🧰 Google Sheets append-or-update for a central candidate database. 📑 ClickUp task creation with candidate-specific titles and assignment. 🎯 Requirements n8n instance (cloud or self-hosted); recommended n8n version 1.106.3 or higher. 🔧 Google Drive access to a dedicated resumes folder (PDF resumes recommended). 📂 Google Sheets credential with edit access to the candidate database sheet. 📈 ClickUp workspace/project access to create tasks for hiring. 📌 AI service credentials for the Resume Analyzer step (add in n8n Credentials). 🤖 Target Audience HR and Talent Acquisition teams needing faster screening. 👥 Recruiters and staffing agencies handling high volumes. 🏢 Startups and ops teams standardizing candidate intake. 🚀 No-code/low-code builders automating hiring workflows. 🧩 Step-by-Step Setup Instructions Connect Google Drive, Google Sheets, ClickUp, and your AI service in n8n Credentials. 🔐 Set the Google Drive “watched” folder (e.g., Resume_store). 📁 Import the workflow, assign credentials to all nodes, and map your Sheets columns. 🗂️ Adjust the ClickUp task details (title pattern, assignee, list). 📝 Run once with a sample PDF to test, then enable scheduling (every 1 minute). ▶️ Optionally rename the email/task nodes for clarity (e.g., “Create Hiring Task in ClickUp”). ✍️

Description Streamline interview feedback handling with this rejection-focused workflow. It processes raw interview feedback, applies an AI-powered scoring model, checks against a threshold, and automatically sends polite rejection emails while logging tasks in ClickUp—ensuring consistent, hands-free candidate management. What This Template Does 📋 Pulls raw feedback data from Google Sheets 🧠 Uses GPT-4o-mini to structure and score candidate profiles ⚖️ Applies threshold check (average score > 3.1 = pass, else reject) 🔀 Routes candidates via decision branch (pass = no action, fail = rejection) 📩 Sends templated rejection email via Gmail 🗂 Creates ClickUp task for rejection tracking (7-day due date) Prerequisites Google Sheets with interview feedback data n8n instance (self-hosted or cloud) Azure OpenAI (GPT-4o-mini) API key for AI-powered analysis Gmail API credentials (for sending rejection emails) ClickUp API credentials (for rejection task logging) Step-by-Step Setup Connect Google Sheets node to fetch feedback data. Configure LangChain LLM node with GPT-4o-mini to structure and score feedback. Add Code node to apply rejection threshold (> 3.1). Route candidates via If node (TRUE = pass, FALSE = rejection). For failed candidates: Use Code node to prepare structured data. Send rejection email with Gmail node. Log decision with ClickUp task creation node. Customization Ideas Replace templated rejection with AI-personalized feedback. Store candidate profiles in Notion or Airtable for future reference. Send recruiter alerts in Slack/Teams for visibility. Adjust scoring threshold per role or interview stage. Key Benefits ✅ Automates rejection handling with no manual effort ✅ Ensures fair and consistent candidate scoring ✅ Maintains candidate experience with polite communication ✅ Provides recruiters visibility with ClickUp tracking ✅ Simple, lightweight workflow for fast hiring pipelines Perfect For HR teams handling high interview volumes Companies seeking automated rejection handling Startups needing lightweight ATS alternatives Recruiters wanting to save time while staying consistent

Description This workflow automates the candidate rejection process after interviews. It retrieves interview feedback from Google Sheets, uses AI to structure and score candidate data, applies a scoring threshold, and routes underperforming candidates into a rejection path. The system generates compassionate, professional HTML rejection emails and logs the decision in ClickUp—ensuring candidates receive timely communication while HR teams save time. What This Template Does 📋 Fetch Interview Feedback from Google Sheets Pulls structured interview responses from a connected sheet. 🧠 AI-Powered Candidate Profiling GPT-4o-mini structures raw feedback into candidate profiles with scores and notes. ⚖️ Apply Threshold (≥ 3 = Pass, < 3 = Reject) Marks candidates who fail to meet the minimum criteria. 🔀 Route Candidates via If Node Rejects candidates with scores below the threshold. (Accepted path is not implemented in this workflow.) 📩 Generate Rejection Email AI crafts a professional, empathetic HTML email with personalized feedback. 📨 Send Email via Gmail Delivers the rejection email directly to the candidate. 🗂 Create ClickUp Task Logs each rejected candidate into ClickUp for record-keeping and team visibility. Prerequisites Google Sheet with interview feedback data n8n instance (cloud or self-hosted) Azure OpenAI API key with GPT-4o-mini access Gmail API credentials (for sending rejection emails) ClickUp API credentials (for rejection tracking) Step-by-Step Setup Connect Google Sheets → Pull raw candidate interview responses. AI Processing (LLM Chain) → Structure candidate feedback into JSON profiles with scores. Apply Threshold Check (Code Node) → Mark candidates as rejected if their averageScore < 3. Route with If Node → Only the rejection path is configured. Generate Rejection Email (LLM Chain) → Create respectful, personalized HTML email. Format Metadata (Code Node) → Combine email + candidate info. Send Email via Gmail → Notify candidates of rejection. Create ClickUp Task → Record rejection decision for transparency. Customization Ideas 🎯 Adjust the rejection threshold (e.g., < 3.5 instead of < 3). 📢 Add recruiter Slack/Teams notifications when a rejection is processed. 📚 Sync rejection emails and candidate profiles into Notion or Airtable for reporting. 💡 Include AI-suggested “areas for improvement” in rejection emails. Key Benefits ✅ Ensures timely, consistent rejection communication ✅ Saves HR teams hours of manual follow-up ✅ Maintains candidate dignity with professional, empathetic emails ✅ Keeps transparent rejection records in ClickUp ✅ 100% automated and customizable Perfect For 👥 HR teams managing high-volume hiring rejections 🏢 Companies aiming for consistent candidate communication 🎯 Recruiters who want to provide personalized but automated rejection emails 📊 Organizations that need structured rejection records

Description Eliminate confusion in sales hand-offs with this ClickUp Task Assignment & Ownership automation! This workflow automatically creates and assigns ClickUp tasks whenever a lead’s status changes to “Qualified” or “Hot,” ensuring seamless ownership and accountability. With AI-generated lead summaries, synchronized task details, and automatic updates between Google Sheets and ClickUp, your sales team gets crystal-clear context for every opportunity—without manual effort. What This Template Does 📅 Runs every 5 minutes to check for new or updated leads 📋 Fetches lead records (status, contact, company info) from Google Sheets 🕒 Detects leads marked as “Qualified” or “Hot” for task creation 🤖 Generates AI summaries of company background + sales intent 📝 Creates ClickUp tasks with assignee, due date, and lead context 🔄 Updates Google Sheets with ClickUp task ID, owner, and status Prerequisites Google Sheets with lead details (Name, Email, Status, Company) ClickUp API credentials OpenAI API key (for AI summaries) n8n instance (self-hosted or cloud) Step-by-Step Setup Prepare your Google Sheet with columns: Name, Email, Status, Company, Task ID. Connect Google Sheets to n8n and set up periodic checks (e.g., every 5 minutes). Add a conditional check for “Qualified” or “Hot” leads. Use the OpenAI API to generate a short AI summary for each lead. Create a new ClickUp task with: Title = Lead Name / Company Description = AI summary + lead details Assignee = Rep handling that lead Due date = Based on SLA Update the Google Sheet with ClickUp Task ID, Owner, Status. Customization Ideas Add Slack/Telegram alerts for every new task created. Assign leads dynamically based on round-robin logic. Include priority tags (Hot, Warm, Cold) in ClickUp tasks. Extend workflow to CRM sync (HubSpot, Zoho, Salesforce). Key Benefits ✅ Ensures every qualified lead gets a dedicated owner ✅ Provides AI-powered summaries for instant clarity ✅ Keeps ClickUp and Google Sheets in sync automatically ✅ Reduces missed follow-ups and speeds up hand-offs Perfect For Sales Teams BDRs & SDRs Sales Managers ensuring accountability & ownership Businesses scaling lead hand-off processes

Description Give your sales team a competitive edge with this Lead Profile Enrichment automation! This workflow automatically enriches lead data by fetching company details, logos, and brand colors, then syncs everything into Notion, ClickUp, and Google Sheets—ensuring your reps walk into every call fully prepared. With domain lookups, Clearbit API integration, and seamless updates across platforms, you’ll always have a complete 360° profile of every lead—without the manual research. What This Template Does (Step-by-Step) 📋 Pulls lead details from Google Sheets 🕒 Triggers enrichment when a meeting is booked or a rep is assigned 🔗 Extracts company domain from the lead’s email 🏢 Fetches company logos & metadata via Clearbit APIs 🎨 Assigns brand colors & industries for visual consistency 📝 Creates enriched profiles in Notion & ClickUp with full lead context 📊 Appends enriched records to Google Sheets for logging & history Prerequisites Google Sheets with lead data (Name, Email, Company, Status) Clearbit Logo & Company Enrichment API access Notion API credentials ClickUp API credentials n8n instance (self-hosted or cloud) Step-by-Step Setup Prepare your Google Sheet with columns: Name, Email, Company, Status, Domain. Set a trigger for enrichment (meeting booked OR >24 hrs since reply). Extract company domain from the lead’s email. Connect to Clearbit APIs to fetch: Logo Industry Brand colors Company metadata Format the enriched data and create a new profile entry in Notion. Create/update a ClickUp task with enriched lead details. Append enriched data to Google Sheets for tracking & reporting. Customization Ideas Extend enrichment with LinkedIn or Crunchbase APIs. Add Slack/Telegram notifications when enrichment completes. Auto-assign leads to reps based on industry or geography. Sync with CRM platforms (HubSpot, Salesforce, Zoho). Key Benefits ✅ Saves time on manual research ✅ Provides sales reps with complete lead profiles instantly ✅ Ensures consistent logos, colors, and metadata ✅ Keeps data synchronized across Notion, ClickUp, and Sheets Perfect For Sales Teams preparing for discovery calls SDRs handling lead qualification Account Managers wanting full company context Businesses that value data-driven sales preparation

Who’s it for Teams that manage tasks in ClickUp and want those tasks reflected—and kept in sync—in Google Calendar automatically. How it works A ClickUp Trigger captures task events (create, update, delete). For new tasks, the workflow creates a Google Calendar event with the correct start/end. It stores a mapping between clickupTaskId and calendarEventId in a Google Sheet so later updates and deletions can target the right event. Multiple lanes (personal/school/tech/internship) let you route tasks to different calendars. How to set up Assign ClickUp OAuth, Google Calendar, and Google Sheets credentials to the nodes. Open the Configuration node and fill: calendarId_* for each lane sheetId and sheetTabName for the mapping sheet (optional) clickupTeamId Enable the ClickUp Trigger and run a manual test to validate mapping creation and event syncing. Requirements ClickUp workspace with OAuth permissions Google Calendar & Sheets access A Google Sheet for the event↔task mapping How to customize the workflow Edit the calendar routing in Edit Fields nodes or point them to different calendarId_* values. Adjust event colors/fields in Google Calendar nodes. Extend the mapping sheet with extra columns (e.g., status, labels) as needed.