Gmail and Microsoft Outlook integration

Analyze & Sort Suspicious Email Contents with ChatGPT and Jira Who is this for? This workflow is tailored for IT security teams, managed service providers (MSPs), and organizations aiming to streamline the detection and reporting of phishing emails. It's especially useful for teams handling high email volumes and requiring quick, automated analysis. What problem is this workflow solving? Phishing emails pose a significant cybersecurity threat, and manual review processes are time-consuming and prone to human error. This workflow automates the identification of malicious emails, provides AI-driven insights, and generates structured reports, enabling faster and more efficient responses to email-based threats. What this workflow does This workflow integrates Gmail or Microsoft Outlook to monitor and capture incoming emails. It processes the email content and headers, converts the email's body to a visual screenshot for clarity, and uses ChatGPT's advanced AI to analyze the email for phishing indicators. Based on the analysis, it categorizes emails as potentially malicious or benign, creating detailed Jira tickets for each case. Attachments, including the email body and screenshots, are automatically uploaded for comprehensive reporting. Key steps include: Email Integration: Captures emails from Gmail or Microsoft Outlook. Content Processing: Extracts and organizes email content and metadata. AI Analysis: Uses ChatGPT to evaluate email content and headers. Classification: Categorizes emails as malicious or benign. Automated Reporting: Creates Jira tickets with detailed analysis and attachments. Setup Authentication: Configure Gmail or Microsoft Outlook credentials in n8n. API Keys: Add credentials for the HTML screenshot service (hcti.io) and OpenAI. Jira Configuration: Set up project and issue types in the Jira nodes. Customization: Update sticky notes and nodes to fit your organizational requirements, such as modifying the AI prompt or Jira ticket fields. How to customize this workflow to your needs Adjust email triggers to include or exclude specific senders or subjects. Refine the AI prompt in the ChatGPT node to tailor phishing detection criteria. Modify Jira ticket content to include additional fields or match specific workflows. This workflow is ideal for automating email threat detection, reducing response times, and enhancing overall cybersecurity processes. By leveraging AI-powered insights, it helps organizations stay ahead of phishing attacks.

Outlook Inbox Tamer: AI-Powered Categorization, Auto Replies & Team Alerts This workflow automatically classifies and routes incoming Outlook emails into smart categories using n8n + OpenAI GPT-4.1-mini. It helps professionals and teams stay organized by intelligently sorting and responding to high-priority messages, customer support emails, promotions, and finance-related messages — all without manual effort. 🧠 Who’s It For Professionals or teams overwhelmed by email volume. Customer support, operations, or finance teams needing real-time triage. Anyone who wants AI to help manage and prioritize their Outlook inbox. ⚙️ How It Works Microsoft Outlook Trigger monitors your inbox for new emails. OpenAI GPT-4.1-mini analyzes each email and classifies it as one of: High_Priority Customer_Support Promotions Finance/Billing Routing node moves emails to matching Outlook folders. AI-generated replies and Telegram notifications keep the right team informed instantly. (Optional) Use Google Sheets + Manual Trigger to test with sample data before going live. 🛠️ Requirements Outlook account connected via Microsoft Outlook OAuth2. OpenAI API key** (set up in n8n credentials). (Optional) Telegram bot token for team alerts. (Optional) Google Sheets for test emails. 🔧 How to Set Up Import the workflow into your n8n instance. Add credentials for: Microsoft Outlook OpenAI Telegram (optional) Deploy and activate the workflow. Start sending or receiving emails — watch them get auto-classified and organized! 🧩 How to Customize Update the system prompt in the Email_Classifier_Agent to add more categories (like HR, Legal, etc.). Change Telegram recipients for alerts. Extend the workflow to post classified data into Notion, Slack, or CRM. 📘 Example Use Case An AI agent monitors your Outlook inbox, classifies incoming emails in real time, moves them to their respective folders, creates response drafts, and alerts your team instantly through Telegram. 💬 Connect with the Creator 👋 Created by Sandeep Patharkar 💼 Connect on LinkedIn 🌐 Join my Skool community for n8n + AI automation tutorials, live Q&As, and exclusive workflow templates. Category: Email Automation / AI Productivity Difficulty: Intermediate Estimated Setup Time: ⏱️ 10–15 minutes

This n8n workflow sends a real-time Slack notification when a user submits a contact form on your website. It also optionally sends a confirmation email via either Outlook or Gmail. You can embed the form directly into your website and route all submissions to your preferred Slack channel for quick follow-up. ✅ Key Features 🌐 Website Form Trigger**: A no-code form that can be embedded directly on your website. ⚡ Slack Integration**: Instantly posts lead details to a designated Slack channel. 📧 Email Follow-Up (Optional)**: Sends a thank-you email to the user via either Gmail or Microsoft Outlook. 🔗 Easy to Connect**: Requires minimal setup with OAuth for Slack and email APIs. 🧰 What You'll Need Slack Bot Token & Permissions** Gmail or Outlook account (optional)** n8n instance (cloud or self-hosted)** 🛠️ Step-by-Step Setup 1️⃣ Embed Contact Form on Website Node**: Form Submission on Website What it does**: Captures user inputs — Name, Email, and Phone. How to use**: Grab the public webhook URL from this node. Embed it as a form action on your website (HTML form or no-code builder). API**: None required. Webhook-based. 2️⃣ Send to Slack Node**: Slack What it does**: Posts a message to your Slack #leads channel with submission details. Message format**: You have a form submission with these details. Name: {{ Name }} Email: {{ Email }} Phone: {{ Phone }} API**: Slack Bot Token (OAuth2) 3️⃣ Optional: Send Confirmation Email Node**: Send Email - Gmail Sends email using Gmail API. Node**: Send Email - Outlook Sends email using Microsoft Outlook API. Message**: Hi {{ Name }}, Thank you for reaching out on our website. We'll be in touch soon! API**: Gmail or Microsoft Outlook OAuth2 👤 Created By Robert Breen Automation Consultant | AI Workflow Designer | n8n Expert 📧 [email protected] 🌐 ynteractive.com 🔗 LinkedIn 🏷️ Tags slack lead alerts website form n8n email automation real-time notification lead generation form trigger webhook

Who is this for? This template is perfect for Gumroad creators, solopreneurs, digital product sellers, and freelancers who want to track and thank customers automatically — without spending time on manual work. What problem does this solve? Every sale is a moment to build trust. But manually checking your inbox for new orders, logging clients, and remembering to send a thank-you note? It’s time-consuming and inconsistent. This workflow handles it all: From sale → to sheet → to ping → to personalized “thank you” — all fully automated. What this workflow does: ✅ Triggers on each new sale on Gumroad 📋 Extracts buyer details, amount paid, and product purchased 📈 Logs the sale to a Google Sheet for tracking 📲 Sends a Telegram approval message to notify you 💌 (Optional) Sends a Gmail thank-you email to the buyer 🔁 Keeps your workflow organized with color-coded notes and sample data ⚙️ Setup Instructions: Create Gumroad API and connect the trigger node Authenticate with Google Sheets to store each client Connect your Telegram bot for real-time alerts (Optional) Setup Gmail API for sending thank-you emails Customize the email copy & sheet headers (e.g. % cut, timestamps) 🗒 Color-coded workflow notes: To make customization smooth, the workflow includes a color-coded sticky note system: 🟩 Green Notes – Main building blocks (trigger, logging, ping, email) 🟦 Blue Notes – Setup guidance and editable fields (e.g. your email or brand name) 🟨 Yellow Notes – Optional upgrades (e.g. swap Gmail, use AI email generator, change to WhatsApp) Each step has comments or hints to make your setup easy — whether you're new to n8n or a seasoned automator. 🔧 How to customize this workflow? 🎯 Swap Gmail with Outlook, SMTP, or Mailgun 🤖 Use AI (e.g. OpenAI or Claude) to draft personalized emails dynamically 📞 Replace Telegram with WhatsApp, Discord, or Slack 🗃️ Log to Airtable or Notion instead of Google Sheets 🧠 Add approval logic or advanced tagging in Gmail 🧾 Licensing & Support This template is built by Velebit from Innovatio. External links (Gumroad store or support email) are included in the notes for optional help and upgrades. A separate license applies to the paid version on Gumroad, which includes additional modules and commercial use rights. 📩 Support & customization: [email protected]

Phishing Email Detection and Reporting with n8n Who is this for? This workflow is designed for IT teams, security professionals, and managed service providers (MSPs) looking to automate the process of detecting, analyzing, and reporting phishing emails. What problem is this workflow solving? Phishing emails are a significant cybersecurity threat, and manually detecting and reporting them is time-consuming and prone to errors. This workflow streamlines the process by automating email analysis, generating detailed reports, and logging incidents in a centralized system like Jira. What this workflow does This workflow automates phishing email detection and reporting by integrating Gmail and Microsoft Outlook email triggers, analyzing the content and headers of incoming emails, and generating Jira tickets for flagged phishing emails. Here’s what happens: Email Triggers: Captures incoming emails from Gmail or Microsoft Outlook. Email Analysis: Extracts email content, headers, and metadata for analysis. HTML Screenshot: Converts the email’s HTML body into a visual screenshot. AI Phishing Detection: Leverages ChatGPT to analyze the email and detect potential phishing indicators. Jira Integration: Automatically creates a Jira ticket with detailed analysis and attaches the email screenshot for review by the security team. Customizable Reports: Includes options to customize ticket descriptions and adapt the workflow to organizational needs. Setup Authentication: Set up Gmail and Microsoft Outlook OAuth credentials in n8n to access your email accounts securely. API Keys: Add API credentials for the HTML screenshot service (hcti.io) and ChatGPT. Jira Integration: Configure your Jira project and issue types in the workflow. Workflow Configuration: Update sticky notes and nodes to include any additional setup or configuration details unique to your system. How to customize this workflow to your needs Email Filters**: Modify email triggers to filter specific subjects or sender addresses. Analysis Scope**: Adjust the ChatGPT prompt to refine phishing detection logic. Integration**: Replace Jira with your preferred ticketing system or modify the ticket fields to include additional information. This workflow provides an end-to-end automated solution for phishing email management, enhancing efficiency and reducing security risks. It’s perfect for teams looking to minimize manual effort and improve incident response times.

Overview Intelligent email-to-WhatsApp automation that monitors Gmail and Outlook accounts, uses Google Gemini AI to filter important emails, and forwards them to WhatsApp via Evolution API. Key Features Multi-account support (Gmail + 2 Outlook accounts) AI-powered email classification with Google Gemini Automatic Arabic translation for foreign emails Approved sender whitelist Security email prioritization (2FA, activations, passwords) Spam and promotion filtering Automatic mark-as-read Link extraction from emails Setup Requirements Services Needed: n8n instance Gmail account with API access Microsoft Outlook account(s) Google Gemini API key (free tier available) Evolution API (self-hosted WhatsApp API) Credentials to Add: Gmail OAuth2 Microsoft Outlook OAuth2 Google Gemini API Evolution API Configuration Steps Import workflow Add all credentials in n8n Update WhatsApp numbers in all "Send" nodes (format: [email protected]) Replace "YourInstanceName" with your Evolution API instance Customize approved sender emails in AI Agent system prompts Test and activate How It Works Workflow monitors emails every minute, parses content with JavaScript, classifies importance with Google Gemini AI, extracts links, translates non-Arabic content, and sends formatted messages to WhatsApp. Use Cases Perfect for professionals needing instant mobile notifications for critical emails while filtering spam and promotions.

Generate Weekly n8n Execution Report and Email Summary Description: How it works Automatically runs every 7 days to pull all n8n workflow executions from the past week Merges execution data with workflow information to provide context Generates a professional HTML report with execution statistics (errors, successes, waiting status) Sends the formatted report with Outlook or Gmail Set up steps Configure n8n API Credential Go to your n8n instance → Settings → API Create a new API token with read access to workflows and executions In this workflow, add a new "n8n" credential and paste your API token This credential is used by two nodes: "Get all Workflows" and "Get all previous executions" Connect Email Services Configure your Outlook credential in the "Send a message outlook" node Configure your Gmail credential in the "Send a message gmail" node Set your preferred email recipients in both nodes Adjust Schedule (Optional) By default, the workflow runs every 7 days Edit the "Schedule Trigger" node to change the interval if needed Key features Tracks workflow execution status and runtime metrics Calculates average and total runtime for each status type Provides visual HTML report with color-coded status indicators Dual email delivery (Outlook + Gmail options) Requires only n8n API credentials (no external API keys needed) Need Help 🔗 LinkedIn – Wessel Bulte

Description Automate customer feedback analysis and action planning by integrating Monday.com, Azure OpenAI, Jira, Google Sheets, and Outlook. This workflow classifies customer feedback with AI, calculates business impact, creates Jira tasks for high-priority issues, and sends weekly performance summaries — turning raw feedback into actionable insights. 💬📈🤖 What This Template Does Step 1: Triggers automatically every Monday at 9:00 AM to fetch new customer feedback from Monday.com. ⏰ Step 2: Normalizes and structures data into consistent fields (title, account, ARR, NPS, etc.). 🧩 Step 3: Uses Azure OpenAI GPT-4 to classify sentiment and identify feedback themes (e.g., “UI Design,” “App Crash”). 🧠 Step 4: Calculates a business impact score based on ARR, NPS delta, and sentiment weightings. ⚙️ Step 5: Creates Jira tasks for high-impact feedback items for product or engineering follow-up. 🎫 Step 6: Logs all feedback and impact scores into Google Sheets for analytics dashboards. 📊 Step 7: Generates a professional HTML report summarizing metrics, wins, and risks, then emails it via Outlook. 📧 Step 8: Sends automated error-alert emails if any node fails during execution. 🚨 Key Benefits ✅ Converts qualitative feedback into measurable business intelligence ✅ Identifies critical customer issues automatically using AI ✅ Reduces manual effort in triaging and prioritizing feedback ✅ Creates real-time visibility for product and CX teams ✅ Provides weekly executive summaries and performance insights Features Weekly scheduled trigger (every Monday 9 AM) Monday.com data fetching and field normalization Azure OpenAI GPT-4-based sentiment and theme detection Impact scoring combining ARR + NPS + sentiment weighting Jira issue creation with context-rich descriptions Google Sheets logging for dashboards and historical records Outlook HTML email reports for leadership visibility Automated Gmail error-notification system Requirements Monday.com API credentials with board access Azure OpenAI GPT-4 API credentials Jira Software Cloud API credentials Google Sheets OAuth2 credentials with edit permissions Microsoft Outlook OAuth2 credentials for email delivery Gmail OAuth2 credentials for error alerting Target Audience Product and CX teams analyzing customer sentiment SaaS businesses tracking post-implementation feedback Customer-success and support operations teams Product managers prioritizing improvements based on impact Leadership teams monitoring customer health and satisfaction Step-by-Step Setup Instructions 1️⃣ Connect Monday.com API and update your boardId and groupId. 2️⃣ Configure Azure OpenAI GPT-4 credentials for the AI classifier. 3️⃣ Set Jira project ID and issue type for ticket creation. 4️⃣ Link Google Sheets and replace YOUR_SHEET_ID. 5️⃣ Connect Outlook OAuth2 and add recipient email for reports. 6️⃣ Configure Gmail OAuth2 for error alerts. 7️⃣ Adjust the cron expression (0 9 * * 1) to fit your timezone. 8️⃣ Test the workflow end-to-end with sample data. 9️⃣ Enable automation for seamless weekly feedback intelligence. ✅

This workflow automatically processes customer support requests from emails and web forms, uses AI to classify and either auto-resolve simple issues or intelligently route complex ones to the right team members with proper JIRA tickets and SLA tracking. Key Benefits Multi-channel support (email + web forms) Smart routing to qualified agents based on expertise Consistent ticket creation with full context in JIRA Perfect For Support teams handling 50+ requests/day SaaS companies with tiered customer support Organizations wanting to scale support without hiring Teams needing consistent ticket classification Requirements Microsoft Outlook (email monitoring) OpenAI API (AI classification) JIRA Cloud (ticket management) n8n instance with AI nodes

🟡 DESCRIPTION This n8n workflow automates the daily generation of comprehensive analytics reports from multiple websites, processes them using OpenAI's powerful language models, and then delivers the insights directly to your email and Slack channels. Designed for digital marketers, website administrators, and data analysts, this template streamlines the tedious process of manually collecting and interpreting website performance data, offering immediate, actionable intelligence. The core problem this workflow solves is the fragmentation and manual effort involved in monitoring numerous website analytics. Instead of logging into multiple Google Analytics accounts or properties daily, this workflow centralizes data extraction, enriches it with AI-powered summaries, and distributes it to your preferred communication platforms. This significantly reduces the time spent on routine reporting, allowing you to focus on strategy and decision-making. Users who would benefit most from this template include: Digital Marketing Agencies: Efficiently generate and share client reports across multiple properties. E-commerce Businesses: Monitor performance of various product sites or regional domains. Content Creators: Track the success of different blogs or content platforms. Anyone managing a portfolio of websites: Gain a unified view of their digital assets' performance. 🟡 SETUP Before importing and running this workflow, ensure you have the following prerequisites in place: ► Google Analytics API Setup: Go to the Google Cloud Console (https://console.cloud.google.com/). Create a new project or select an existing one. Navigate to "APIs & Services" > "Enabled APIs & services." Search for and enable the "Google Analytics Data API" (for GA4) or "Google Analytics Reporting API" (for Universal Analytics, if still in use). Go to "APIs & Services" > "Credentials." Create "OAuth client ID" credentials for a "Web application." Copy your client ID and client secret. In n8n, add a new Google Analytics credential using the "OAuth2" authentication method. Provide the Client ID and Client Secret. You will need to authorize n8n to access your Google Analytics data. Scopes https://www.googleapis.com/auth/analytics.readonly (read-only) or https://www.googleapis.com/auth/analytics (manage) OAuth Redirect URL Already pre-filled by n8n (copy this when creating the Google client) Click Sign in with Google, choose the GA account, and approve the requested scopes. Click Save – n8n tests the token and stores it encrypted. For each yourwebsite.com node, select these credentials and specify the correct Google Analytics View ID (for Universal Analytics) or Property ID (for GA4). ► Email Credentials (SMTP): In n8n, add a new SMTP credential. Provide your SMTP host, port, username, and password. This will be used to send the aggregated reports. ► Slack Credentials: In n8n, add a new Slack credential. Follow the instructions to create a Slack App and generate a Bot User OAuth Token. This token will allow n8n to post messages to your Slack channels. ► OpenAI Credentials: Sign up for an OpenAI account (https://platform.openai.com/). Generate an API Key from your account dashboard. In n8n, add a new OpenAI credential and paste your API Key. ► Website Configuration: The workflow currently includes nodes for yourwebsite.com (1 to 8). For each "Get Report" node (e.g., yourwebsite.com, yourwebsite.com 2, etc.), duplicate or remove them as needed to match the number of Google Analytics properties you wish to monitor. Replace the names and number of websites inside the report maker agent. 🟡 Usage Once you have configured the credentials, you can customize the workflow to fit your specific needs, including leveraging various alternative nodes for sending notifications and reports. This flexibility allows you to integrate seamlessly with your preferred communication tools such as Gmail, Telegram, Outlook, or any other service supported by n8n's extensive node library.